I got one. Absolutely. I was in the doctor's office here a few weeks ago and she had a motion. Yep. Let's go. Yep. I have a question. Are you doing good at home? Are you doing a good job on that? Oh, yeah? Yeah. Oh, okay. Thank you. Because we want to keep you there. Yeah? Maybe some of you, not all. No, I like you there. It had blue lights on the roof. So I think maybe he... Somebody told me to give this to you. This is from... They can have... It's the front desk. It's from here, the front desk, she wanted you to have that. So it was kind of... And the lights were on? Yeah, and people were like trying to figure out if they were supposed to turn or not. Okay, it's six o'clock. Pastor Justin, could you please give the invocation this evening? Good evening, Madam Mayor, Council, and everybody with us tonight. Would you please pray with me? Lord God, Father, Son, and Holy Spirit it is in you that we live and move and have our existence the very breath of life as well as the unique gifts and abilities that characterize each one of us you have made us and so we are yours not our own in life and in death and body and soul so Lord you have provided and set in place whatever powers and governments exist you've placed a calling on each one of us sitting here tonight and gifted us with the ability that we have to carry out those callings. And so you encourage us to turn to you for wisdom and strength, and you are kind to hear and answer our prayers generously. And so I pray for this council tonight for its work, but also outside of these doors for our city workers across each department, especially with the cold weathers and the difficulty that that brings, and for first responders throughout our city and our county, and Lord, we ask that you'd move each one to call upon your name for help and safety and wisdom, for strength, even as we ask for it here tonight. So we pray, Lord, that you would help us to live with compassion and patience for others, even in these council chambers as we might have differences of opinion, even strong differences, but we pray that you'd help us to have respect and regard for each other so we seek your grace and your forgiveness that you alone can grant and that that would pour out of us towards one another. So we pray that you would help us tonight. We ask in the name of your son. Amen. Thank you So now we'll officially call this meeting to order Madam Clerk, could you please take the roll Mayor Miller Here Alderpersons, Clem Here Monroe Here Simmons Here Parker Here Stacy will be marked absent for the moment Shadle is absent Sanders Here And Sellers Here We have a quorum Sorry I'll entertain a motion to allow Alderman Stacy to attend remotely is there such a motion? So moved. Is there a second? I'll second. We have a motion made by Alderman Monroe, seconded by Alderman Simmons. Any discussion? Madam Clerk, can we roll? Could you please take the roll? Simmons? Aye. Parker? Aye. Shadle is absent. Sanders? Here. Aye. Aye. Sellers? Aye. Clemm? Even though everybody voted against me coming in, I'll vote aye. Monroe? Aye. The motion passes, 6 to 0. So then at 6.03, Alderman Stacy is attending remotely. So if you could please stand for the Pledge of Allegiance, led by Alderman Simmons. Item number one is approval of the agenda. However, we will not be having executive session tonight. Is there a motion to approve? So moved. Second. Report. We have a motion made by Alderman Monroe, seconded by Alderman Sellers. Madam Clerk, could you please take the roll? Simmons, Parker, Aye, Stacy, Aye, Sanders, Aye, Sellers, Aye, Clem, Aye, and Monroe, Aye. The motion passes 7-0. Item number 2 is the approval of the minutes from the regular meeting on February 3rd, 2025. Is there a motion to approve? Move. So moved. Second. There will be a motion made by Alderman Clem, seconded by Alderman Sellers. Madam Clerk, could you please take the roll? Simmons. Aye. Parker. Aye. Stacey. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. And Monroe. Aye. The motion passes 7-0. Item number 3 is public comments. We have one signed up for item number 5. Steve Carroll. Carol. I'm Steve Carol. This is about streetlights. So apparently we're still talking about it and I would like us to stop talking and act on it. At the last council meeting I talked about the poor lighting and the multiple reports of shots fired over the years on Oak where I've lived for the last 47 years. Last month there was gunfire 15 feet from the north side of my house and this was about 930 in the evening. Prior to that, there's been shots fired in the 1,200 and 1,400 block of Oak. Sandwiched in between the 1,400 and 1,200 block of Oak is the corner of Empire and Oak, which is very busy during school hours and after school events. There are school buses going through that intersection and stopping on multiple locations on Oak There are children walking to and from school during school hours and during school events That area is very dangerous, but I have every confidence in the Freeport Police Department to do their part to keep that area safe I wish I could say the same thing about the Freeport School District They've been made aware of the situation, but I frankly doubt their ability to do much of anything At the last council meeting, I listened to Joy Sellers, who lives up the street from me, tell us how safe it is where she lives and how adequate the lighting is I have no idea why she would say that when over the years there's been multiple reports of shots fired and two homicides near where she lives the last one was 13 months ago just three houses from her residence disingenuous is a kind euphemistic word I will use here apparently I'm the only one on oak drawing gunfire it's obvious that joy sellers has turned her back at our neighborhoods and maybe our neighborhoods should turn their collective backs on her and that concludes public comment we will move on to item number four which is the consent agenda The consent agenda is considered to be routine in nature and acted as one motion unless there's a member of the council would like to have something removed for further discussion. Seeing none, the consent agenda consists of approving to receive and place on file the boards and commission minutes from the foreign fire board of trustees dated December 12, 2024, liquor commission, January 9, 2025, building permit reports of January as well as the fire department reports, the schedule of regular meetings for the city of Freeport for 2025, The CDBG Housing Rehabilitation Grant Report dated December 12th, 2024, and February 14th, 2025. Approval of the finance bills in the total of $1,318,015.77. The approval of payroll for pay period ending February 8th in the total of $669,100. $669,159.49 and also the cash and investment report and the finance department report for December 2024 and the adoption of resolution 2025-21 which is corrected renewal of agreement invoice with locality media first due for the fire department record management software and modules. Is there a motion to approve? So moved. Second. A motion made by Alderman Sellers, seconded by Alderman Clem. Any discussion? Madam Clerk, please take the roll. Simmons. Aye. Parker. Aye. Stacey. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. And Monroe. Aye. The motion passes 7-0. Thank you. Item number 5 is a discussion regarding upgrading streetlights. Manager Boyer. Thank you, Your Honor. Just to kind of update Council on where we stand with this, and specifically in relation to observations and requests by Alderman Stacy, the discussion around street light improvements has been going on for some time. 2021, the street light improvement project provided brighter lights with lower operational costs through a grant from ComEd that was for the downtown lighting. Grant eligibility and recent success includes essentially we've been looking for a similar grant and applying for anything available through ComEd for additional lighting in the city. So city staff has been working since 2022 to qualify for another grant. Recently, the city was awarded a new ComEd grant to fund community lighting projects. That's the select communities grant. In addition to that, some of the large trees in the park, Parkways tend to shade out light from streetlights, inhibiting their effectiveness. So in the previous years, but especially last year, forestry was trimming trees along major street and corridors where we were doing street renovations. So that includes Adams, Oak, Iroquois, and Ridge just as an example, but that improved the streetlight visibility to some extent. Moving forward, we're looking to deploy our new plan, which is Deploy Brighter Lights in law enforcement advised areas that require additional illumination. So these were areas that were identified by law enforcement as trouble areas that would certainly benefit by increasing the lumen output. Those include the 700 block of South Kenwood, 700 block of South Float, 300 block of East Pleasant, 500 block of South Carroll, 400 block of South State, Broadway at Locust and Walnut, 500 block of South Chicago, Mario, the all-in-one convenience store on Locust, South Chicago Avenue in Frank, 1200 block of South High, and 1130 South Kalina. In addition, as Mr. Carroll just noted, Oak Street as well, we're working toward getting that taken care of. So recently we had a public works meeting to review and discuss the street illumination improvements and address immediate needs while continuing to work with ComEd on the newly awarded Communities Grant Plan. So our first steps are to replace lower lumen lights with brighter lights currently available at the Public Works Inventory. These were lights that were recycled during the Chicago Avenue Streetscape Project, and we have some on hand that we can deploy right away, so we'll be moving forward on that. Also, replace street lights on Police Shenberger's concern areas, and that would be, I think we've got We've got about 22 in inventory, and we need about 84, so we're going to be looking for, and those fixtures are fairly expensive, so the total cost is going to be, including oak, is going to include something like about $40,000 total for the fixtures and installation costs. So we've got ownership and collaboration. Streetlights are owned by ComEd, requiring direct coordination, and the Public Works Director, Stiekel, has initiated discussions with George Galrap, and we're moving forward with a meeting later this week to nail down plans there. ComEd will be scheduling, as I mentioned, will be scheduling a meeting shortly. Funding and grants, so the higher wattage fixtures do not qualify for the standard grants that we received already, so there will be a cost impact to the city. If funding is delayed, we're going to do what we can with the lights that we currently have. However, we're looking at the new fixtures, not necessarily, we did not include in last year's budget so we are going to need to make a decision on what we're going to do in terms of funding however I'll bring that proposal to you when we get closer to that that point anyway in addition so we've got we can add those brighter fixtures to some areas however it may also draw attention from other areas of the community that feel that they need brighter lights as well so that's a consideration we are considered we're working with right now and and then, of course, what that financial impact is, whether that is just the cost of the fixtures and the additional electricity costs, where that will come from and when, if that will be moved on through the ComEd bill. So our current estimated cost for what we've just discussed, which is the areas that are identified by Police Chief Schemberger and also Oak is above $45,000. dollars these are essentially the electricity is also going to go up to some degree and right now we have about 10,000 allocated in the street light repair budget so we're going to need to figure out where those funds are coming from so we may require the use of emergency funds to make that happen ongoing electrical expenses and things will have to be budgeted for the future and we're not completely sure what those costs would be but it'll depend on the number of lights we deploy so that's that's kind of my update on where we stand with the street light update I have a question Alderman Sellers she can go okay Alderman Stacy yes Alderman Stacy could you repeat that yes a grant or is this discount so right now we're working with comment on the grant. We haven't fleshed that information out completely. What I'm suggesting tonight is that we've got about 22 lights in inventory to go ahead and deploy those as soon as possible and then work through the grant process to get the remaining of those, I guess that would be about 60, replaced. Okay, will we be using the $20,000 that's in a night funding escrow and the $23,000 that was saved from the other job that Darren Steegall saved, $2,300? I'm not positive of what you're saying there. Could you repeat that, Alderman Stacy? The funding, will we be using the $20,000 in the light funding that we already have? We have $10,000 budgeted in this year's budget for light repairs. And Alderman Stacey, that's for light repairs, not light replacement. We could, I mean, that's what it's in the budget for, so it's a matter of where the council wants to take it from. Okay, but the $20 went down to $10. Is that what I'm understanding? The budget was approved in December with $10,000 in this specific line item, so we'll be having to look at other line items or looking at current fund reserve to pay for this. Okay. Alderman Sellers, did you have? Yes, I know that you had said a little bit about other neighborhoods would probably want lighting and stuff. are we going to try to make that like a program like we did with the streets and and broadened it out and Darren came up with a plan on how we can get lights for everybody all over or how are we going are we have we looked into that yet or not right now we're addressing the emergent request I'm not sure where we're going but I do know there's lots of parts of town that don't have really any lights to speak of more of rural cross-section so Certain wards don't even have poles every 1,500 feet or so. They have like one in a corner, and there's not very much lighting in certain neighborhoods, so that could get very expensive because of the fact that the poles don't exist. But just to answer your question, we're doing what we need to do right now to deal with the issue at hand. Darren, did you want to add to that? Wait a minute. Clarify the money portion of it. So the $23,000 that we saved at the last meeting in that bid, that's water and sewer CIP money, so by ordinance. CIP money, so by ordinance it can't be moved to the lighting program. The $10,000 that's budgeted for light repairs, if we spend it on this program, we won't be able to replace or repair any of the light ballast that we currently do. So that would, I guess my suggestion is if we move forward with this, it's going to have to come from emergency funds, just like if we had another emergency that wasn't budgeted. That's where this funding will end up having to come from because I believe by ordinance it cannot be taken out of CIP. Alderman Sanders. Yeah, following up with the scheduling for these programs, have we estimated how long will it take to start the process of this programming because we're not even talking scheduling dates and we need to get started whatever the initiatives are right now when we're starting talking about the lighting program and things like that. Are we scheduling and estimating time and date when we start these process, when we start these procedures of getting these lighting started, whatever we have that we can get in place and start the program, get it started. I don't want to hear that we're still working on it. This guy came up here twice already making a complaint about Oak Street and so I had not heard any feedback in regards to when we're going to get started. We have looked into it and we have done a survey to actively to extradite anything of that kind of concern because I want to to see us doing something, talking about it, because that is a priority. And where is it on the priority list? And I wanted to know, since we're getting this thing together, are we prioritizing anything? That's the whole thing, to get this thing started. So I'm just looking for the active part of it, of the progress that we might, that we are stepping into and we have an estimated time and date. We're not going to prolong this for a year or two years. We want to give the citizens an absolute kind of estimated time that we can get started and start this process. Alderman Clem? I think we ought to stop and back up a second here. We don't even know what we're going to do yet or when we're going to do it and if the lights, we've got to work to do it. And when it was mentioned about other places in town that need electricity or need places, yes, there are some. Do we need to go where we're specifically having problems? The answer to that is 100% correct. There's no ifs, ands, or buts about it. But you've got a process that you've got to go through to figure out what you're going to put lights where, where they will fit. Do the ones that we have, wait a minute, do we have- No, I don't need you to do that. No, wait, he's coming off for me. Yeah, you're- Alderman Sanders, he has the floor. Don't say a damn thing. It's time you sit back and listen. No, I'm not going to sit back and listen. Alderman Sanders, you do not have the floor. He does not have the right to. You do not have the floor. It is Alderman Klemm. I'm not going to let him attack me and insult me. Well, you do it to everybody else. No, I don't insult you, but I will start doing so. You're a very disrespectful person and trying to be subtle with it as if though you're so intelligent about what you're talking about. and you didn't even listen to what was being said. And so obviously your observation is incorrect. Alderman Sanders, you do not have the floor. Alderman Clemm, do you have something more you'd like to say? No, I'd just like to say first you got to have a plan before you do something. Last time you jumped it and you put a light in some place, the alderman that said you put the light in it said it wasn't bright enough after it was done. So tell me what you're going to do to solve the problem before you do it. Everybody's for doing it, but you've got to figure out what you need to do. Alderman Monroe. You never answered the timeline. Manager Boyer. I would imagine we'd get started on it probably by the 1st of April there about. Darren. So the one thing that everyone has to keep in mind at the council level is the city of Freeport doesn't own the poles or the lights on these streets. Commonwealth Edison does. So we can't do anything without their direct permission. So we can talk about this and we can move it forward and we need their assistance to actually install them or give us at least permission to do them because they're live lights. So we can't send our crews out to just change these lights out. So it's a process and it's not going to happen tomorrow. It's not going to happen next week. It's going to take some time to coordinate this. We were able to get the one light changed to Iroquois at that intersection as a favor from Mr. Gulrap. We pushed that forward. And I'm not saying that we can't get this done because we have 22 of the 25 lights in place for Oak Street. We actually have them. We're not sure that they all work, but we have them in the warehouse. But again, we will not and cannot move forward without their direct permission because they own the poles and the lights. We only pay for the electricity. Alderman Monroe. Thank you, Madam Mayor. I think time is something that's passed by. Four years worth. Since I've been on the council, we've been talking about this. We've been asking for more lights. We've been asking for better. You know, it goes back to the previous chief of police. We had these conversations with Matt Summers. So, time is of the essence now. We've been dragging our feet from the previous Public Works Director, who's now the City Manager, to the new Public Works Director, and we're asking for movement. We're asking for something to happen. And while I agree with you, the lights belong and the poles belong and the power belongs to Commonwealth Edison, there are other options available to improve the lighting in some ways. of these areas, especially where there's no poles existing where we could put in poles that have 24-hour guaranteed uptime, 365 days with solar power. They're out there. Are they expensive? I have no clue. It's not my job to look it up. But I did get two calls after we talked about this in the last week from companies that want to pitch these services. So I think as a council, what we're all asking for is a place We had a plan that put to paper, much like you did with the roads, which was exactly what we needed and what we wanted, and it allowed us to then start attacking the problem in a systematic way. We knew the cost, we knew the timelines, you know, we could come up with a plan. And I think that's where we're kind of sitting right now, is we need that plan to kind of move forward so that we can say, okay, well, maybe we need to kill this in the budget, because this is a higher priority. This is that need versus want conversation that we'd never want to have here. We just want to buy, you know, $1.5 million pieces of equipment and not have real conversations about what the community needs. And there is, without a question, he comes here all the time talking about gunshots in his neighborhood. We've got the same streets. It's the same areas. We've got to give the police department a fighting chance. We've got to give the community a chance. And we've got to come together and come up with a solution. And it may not be what we want, but it's what we need. And I think we've got to bring that together. I think it's simple to just work together, come up with a plan, and you'll get seven or eight yeses to come up that will back you on this. But we've got, we can't do that. That's not our task. We don't know how much each one of these costs. We don't know how much time, we don't know how long it takes ComEd. We need your help. And that's why what we're I think we keep asking for and why this keeps coming up. Darren. Yeah, so I agree with most of what you said, without with the one exception, we have had no vote or unanimous or direction from council to put that plan together because it's not budgeted. So if we make that plan and council addresses us to do that, like they did with the street plan, we will absolutely do that I am afraid to be honest with you I agree with most of what you said the city of Freeport right now while I agree the safety areas are a priority we cannot afford to replace every light in this town and I think the taxpayers would be pretty upset with what that ultimate cost would be I did a little bit of research and so we'll give some facts here the lights were approved by city manager crow to be replaced replaced in I believe it was 2018 and most of that project was done somewhere between the end of 2018 and 2019. Those lights have only been installed for five years. ComEd doesn't do any light replacement within five years. light replacement within five years. That's their minimum. You can't get any light changes out for five years at a minimum because I think that's probably the lifespan of their fixture or the payoff of their fixture. If we want to replace every light in town with increased wattage, that will be at 100% cost to the city of Freeport because they only give the discounts or whatever you want to call them, grants discounts or anything like that for people that are reducing wattage and saving energy consumption. I did do the math and I've said it up here two or three times at council a new pole and a new light are about $13,000 a piece to install mid block wherever we want to put them again we don't have those types of things in the budget right now but if we get direction that that's what we want to do we will put those plans together I'm trying to put a stopgap to the safety stuff and move this safety priority ahead as quickly as possible but Not every one of our partners work as fast as we try to do. And, you know, when we're dealing with larger companies like this, we have to give them time to be able to react. Alderman Sellers? Yeah, I wanted to say I do agree with, you know, a lot of the things that you said, because we have to give our, you know, police department a chance. We have to get us a chance to get together and put the plan together. But I do also think that when the police department do their jobs and get these people, we also have to realize there's another component, there's the judicial system. They have to not just slap their hands. They have to do what they have to do, too, to help us. I'm sorry. And if we don't do that, they're back. So we're going to have repeated problems. So we all have to work together. So I do agree with, Chief, I'm glad you guys are out there doing what you do, and it's not that I said that I feel safe, because I don't live in fear, so I'm sorry if I hurt anyone's feelings, feeling that I didn't feel that I didn't feel compassion, because that's where I live, so I have the passion, but I'm saying I feel safe and have peace, because if I see something, I'm going to say something, you know, I have lights around my house, We also have to chip in on that also as residents, you know, we can look for the city lights and that's perfect and I know we need them, but we also have to get spotlights around our house, a security camera around our doors. We have to also tell what's going on in our neighborhoods and be a part of it also. So that's my take on that. Thank you. Alderman Sanders. I have a question. Alderman Sanders. Yeah, I was, I'm listening to everything collectively, and I'm listening to a lot of good things, and it sounds like a lot of good detail information is coming forward. My question is, and I like the fact that putting a plan in motion, and we have to be able to have the council to begin to talk about implementing these plans that are being brought up. And then we need someone in place to get these plans in motion. And so we're talking about it great, great, great concepts, great ideas, great understanding of how to proceed and things of that nature. But we also need that one startup and who is the person that leads us in those to give us a final understanding of how we're going to proceed. We need that individual, and I'm looking for those people who are the people we as council have to look to to understand is there a strategic plan in place about these lightings? Is there a plan? I'm wondering if we're working on one. We should be talking about it constantly because just coming back to council each week, bringing this thing up again. We're back at square one all over again, talking about the same subject. So we need to be able to make moves, get things started. Let's not be talking about it. Let's be about it. And so I'm just one of those kind of guys who's going to say talk is enough. We know what we need to do as a council. We know what we need to do as a city. Manager, Public Works, or whatever the case is. We're not collaborating together to get this resolution started and to get it resolved. And so my thing is, where does the starting point start? Who's in charge? And how do we begin to proceed? Alderman Simmons, did you have something? Thank you. So before I do what I want to do, I would like to note that when we were all gung-ho about getting in on the grant to have a walkway put behind Highland that was going to cost us about $300,000 nobody mentioned cost nobody talked about other neighborhoods needing sidewalks it was never an issue so I would like to make a motion to direct staff to draw up a plan and what they plan to do with those 22 lights and additional after we run out of those lights what areas do you plan to hit by the March Cal. You want that plan before the March Cal? By the March Cal. I'll second that. So we have a motion on the floor made by Alderman Simmons, seconded by Alderman Monroe, as stated. Madam Clerk, do you need that reset? I haven't, thank you. Manager Boyer, did you have some input on that? Darren? Yeah, I'll ask or answer Alderman Sanders questions. The memo that was in the packet for tonight outlined who's in charge, what the plan is and how we're moving forward. All that was in the memo. And so Rob and I are in charge. We're moving forward already. We started last Thursday with his direction. And after this motion tonight, we'll have it all together for you. I can't tell you how soon it will happen and we're going under the emergency authority to fund the lights. You guys will just have to figure out how to pay for them. Yeah, thank you on that. That's part of our job and I'm sorry. Yeah, actually, I'm sorry. Thank you. So we have the motion. Is there any discussion on the motion itself about the plan for the 22 lights, etc.? Could we just restate the motions as I can hear it well? Sure. Madam Clerk, can you restate that? The motion is to direct staff to study the best use of the 22 lights, come up with a plan even beyond the 22 lights. Okay, thank you. By the March? By March Cal, yes. Darren, is that possible? Sure, by the Cal. We'll do the best we can. I believe Ms. Stacy had a question as well. I'm sorry, Alderman Stacy, did you have something? I did have a question pertaining to if Darren was saying we needed to make a motion to get it moving or is it moving forward with the emergency clause but now that Alderman Rachel has already made the motion I guess I'm just ready for a vote. yeah that's what we're that's our next step okay if there's no further discussion madam clerk would you please take the roll Simmons Parker I Stacy I Sanders I Sellers I Clem I and Monroe I the motion passes seven to zero item number six is the first reading of ordinance 2025 10 could you please read this ordinance approving zoning Map Amendment at 18 South Chicago Avenue submitted by Mitch Britto to examine the proposed zoning map change from a B-1-2 general retail business to a B-2 limited service business district. Thank you. Director Duckman? Thank you, Madam Mayor. So staff received a request for a zoning, a petition for a zoning map amendment at 18 South Chicago Avenue and essentially what is going on here is the lieutenant started, I have We have a picture of the location up here on the map in case anybody was interested to see that. The tenant here started a dojo and essentially before checking with our zoning ordinance and came to us and said, you know, hey, I'm opening, I have this dojo, I need to get my certificate of occupancy and I don't have the zoning. and so staff worked with the property owner to figure out a solution for this situation and the solution here was a zoning map amendment so currently it's zoned B1 and it would need to be zoned B2 in order to allow for this dojo that the tenant currently is operating. tenant currently is operating. So this went to our Zoning Board of Appeals on February 6th and it was recommended for approval of five to zero with zero abstentions and on February 13th it went to our Planning Commission with a vote of six to zero with zero abstentions and in looking at this zoning map amendment to go from B1 to B2 in line with our Zoning Board of Appeals and Planning Commission staffs recommending approval are moving this ordinance to the next for a second reading. Thank you. Is there a motion to move this forward? Second. Okay, we have a motion made by Alderman Parker, seconded by Alderman Monroe. Is there discussion on this ordinance? Alderman Stacy? Yes. What is a dojo? It's a it's karate or it can be jujitsu karate. It's essentially a martial arts studio. Oh, Alderman Simmons. Okay. You're going to have to speak into your microphone. I she said or sorry, go ahead. Just the difference between B1 and B2. I really could have asked him off to the side. It's slightly more intense of a business use. It essentially would allow for when this ordinance came out, and where it's created, the writers of the ordinance thought that martial arts studios were more of an intense use than per se a retail store. So you would have to get higher zoning, less restrictive zoning to have a martial arts studio. That's essentially what it is. So there's a few uses that are more intense. Yep. Alderman Sanders. This is not on topic. I just wanted to ask you something in regards to zoning and I just wanted to make sure that our ordinance identify what areas that are supposed to get zonings and recognize whether or not residential can also be considered as commercial zoning if it comes from a residential. location. Is there a difference when a person wants to start a business in a residential area or whatever? And is that considered where he needs a permit or need to be in the proper zoning locations? I'm just asking that question in general because that question came up to me. Sure. I think you can always do a home-occupied business, which essentially would be small accounting firm, person working for themself. Maybe you're an architect, you're working for yourself, you're working out of your house, smaller law firm. Essentially, that's what you would call a home-occupation business. and that's allowed. Usually what happens is by the time you start having more than one client at your house at one time, that's when you would fall, you would become more of an intense land use and you would be required to, you know, get into, start your business at a business, a business-owned property, commercial-owned property. So the answer to your question is there's, you know, our ordinance allows people to have smaller businesses ran out of their house. and when I if somebody were to call me my advice to them is always once you start having multiple clients in your house multiple times per day you know that's when you really want to think about transitioning to a office space or more intense right well that was okay so so actually I appreciate your you you wanting to have a better understanding but you are correct that has nothing to do with this ordinance so if you want to discuss this offline I'm sure he'll pick up his phone anytime you want to discuss it yeah that's what I That's what I would do. Totally. So is there any further discussion concerning this, Alderman Monroe? No, I'm good right now. No, not discussion. Can I make a motion, though? We have a motion on the floor to move it forward. Oh, never mind. Okay. Or actually, can I make a motion on this to suspend the rules? You can do what you want. Sure. I'll do that, then. Is there a second to motion for the suspension of the rules? Alderman Parker, so suspension of the rules is non-debatable and must pass by two-thirds majority and so Madam Clerk, could you please take the roll on the suspension only? Simmons? Parker? Aye. Stacey? Aye. Sanders? Aye. Sellers? Aye. Clemm? Aye. And Monroe? Aye. The suspension of the rules passes 7-0 So then, counsel, before you is the final reading of this ordinance, so if there's no further discussion on this, Madam Clerk, please take the roll on the passage of Ordinance 2025-10 Simmons Aye Parker Aye Stacey Aye Sanders Aye Sellers Aye Clem Aye and Monroe Aye And the ordinance passes 7-0 Thank you. Item number 7 is the first reading of Ordinance 2025-11. Could you please read this? Ordinance approving hangar leases for A1, Dennis Miller, H1, Alexander Glockler, J, Matt Van Bergen, L1, Ron Jansen, L2, Heritage Aviation, L3, Tango 34, LLC, L5, Paul Oda, L7, Pam Maness, M1, John Eink, M-3, Greg Manuel, M-4, Ken and Paula Irwin, M-8, David Hayes, and M-10, John Staben. Motion to approve. Second. Is there a second? Motion made by Alderman Clem, seconded by Alderman Sellers. Any discussion on this ordinance? Alderman Sanders? Yeah, I had to look at this carefully. this there's not enough detailed information for the reason why we're bringing this ordinance to the council at this particular moment and yeah I okay so yeah let's let him give his presentation then we'll manager board did you have one it's going to be fairly concise last year council asked that we get these leases squared away we had a new lease format council approved the new lease format. We've been systematically getting as many. Hold it. Let me cut you off since you cut me off while I was right in the middle of mid-sentence. Yes, I was cut off right in the middle of mid-sentence. I never got a chance to complete my thought. Okay, but he's just trying to help. No, no, I didn't ask for that kind of help. I know what I want to actually say. I don't need no support bracket or whatever. Don't do that. Don't do that, Mayor. Don't do that. Well, actually, we were slightly out of order, and the attorney- No, I was talking. I was in the midst of talking and trying to get my thought out when I was interrupted. That's what I'm trying to say to you. You're not listening. That's all. But what I'm saying is, I had an opportunity to look at this particular ordinance 2025-11, and I was looking at the disparities that was We have not had an opportunity to revise any of that, any of the leases, any of the leases, within those leases, when I'm looking through those leases, the comparisons with those leases does not conform with the whole process and who's signing off on these leases and who's coming up with the detailed information about what's going to these leases. We have not had an opportunity to revise any of that, any of the leases And I'm like, this should not even be on the agenda to even talk about it until we have covered all of those areas of those leases and had the detailed information that we need about it because the lease does not sound like a read to me adds up. I don't want to vote on something that is half vague, half been presented, and the leases are not fully looked at to be talking about these leases. I understand they're there, but the comparisons from one hanger to the next one, it does not justify why certain leases, and I think these amounts are being charged to certain hangers and not the other ones, and we need to understand why that is, and so that's the reason why I brought this up, because I'm not getting full understanding of why we're talking about the leases when we had not been able to explain each, every item, and the reason why we're having disparaging amounts that are being predicted. Mayor Boyer, would you like to give your presentation? would you like to give your presentation? Absolutely. So the lease amounts are in ordinance set by council. Those amounts were reviewed by council with the airport manager who came to council and discussed that they were in line with the region in terms of what they what the lease rates are. And then we have been updating all the hangar leases with existing tenants who are already there and already had signed leases. All we're doing here is updating the lease form to more modern wording that has been brought to council and approved already. Does that answer your question? Not fully. I want more. I want more detail. Okay, this is kind of a formality. These leases already exist and we're putting them on a new format at the same rate we have currently because that's been deemed to be the correct amount, and we're just asking for approval on these leases, that's all. These people are already here. Alderman Parker, your hand was up. Yeah, it makes sense to me, and I want to make a motion. We call the question and also to suspend the rules. I just said I have a question. Alderman Stacy did, oh, she did say she had, she informed us that she had a question, but Alderman Parker, you got the floor and you made a motion to call the question there, but you need a second on that and a vote. So we have a motion on the floor to call the question. Is there a second to that? I second. So my question means nothing. That's a good point, Dovie. That's a good point because we only have a motion and a second to move this forward right now. So actually, thank you. Yeah, so your motion's not ready yet. But he did say suspending the rules, so is that what you want to? Yes. Okay. So my question, I don't have a question. We're in the middle of a discussion what the previous alderman, we know you're there, Alderman Stacy. So we have a motion to suspend the rules. Do we have a second to that? So we have a motion made by Alderman Parker, seconded by Alderman Clem to suspend the rules. Suspension of the rules is non-debatable and must pass by two-thirds majority. so with that alone uh madam clerk could you please take the role and Alderman Stacy will come back to you Simmons aye Parker aye Stacy no Sanders no Sellers aye Clem aye Monroe no that fails uh one two three four to three Yeah So, Alderman Stacy, you had a question Yes, I have a question L2 and L3 Now, I thought L2 and L3 was both heritage Am I wrong? Manager Boyer, do you know? Let me refer to the Probably me We worked from the spreadsheet that we have on file that the airport manager reviewed I don't have the records in front of me Anytime we've spoken of heritage, we spoke of two Heritage arrow is in 0, 1, 2, and 3 Let me just look it up here Okay, well this says L-2 heritage Heritage. That's Heritage Aviation. That does not say Heritage Aero. I believe it's a different entity. Okay. So I'm being told that L2 and L3 is the same. Well, in parentheses, it says it's a different hangar. Can you see that? Tango 34 LLC just went into L3. That is not a redo of an old lease. That is a new Lease, and they've moved to a different hangar. So that one I'm quite certain because Angie dropped that off. Was that in the presentation? Excuse me? Nothing. So you're saying Rob, whoever is in L3, and Harrisage Aviation is not in L2 and L3? That is not my understanding. So, the ones with names, are they individual names, or is some businesses, but their name is listed? Is the business listed? If there is a business, it is listed. If there is no business, it is not listed. Okay. Thank you, Madam Mayor. Why did we omit or black out the information of the lessee? It's home addresses. You know that you can find that information by the tail number, correct? You can if you want. I am going to black out personal addresses. Okay. Alderman Sanders? Yeah, observing some of those leases, when I kept saying that things didn't look right to me within those leases, and my one question would be is why there's stenciling writing with a marker pen or whatever the case is within the lease. I don't know if it's the last moment or when that was cited, but I don't know the date, when was that written into that lease? The lease has some kind of signature going on, but there's no date to it when that was put into a lease. And I looked at that and I'm like, wait a minute, we can't follow this because the fact that it's not dated. We don't have a point of origin of when this signature got put into these leases The lease begins, this lease agreement is made and entered into this first day of March and all of the renewals are being done as of March 1st Yeah, but the signature of the person at the end of the recipient of that lease I can see where it's not dated I can even see where it is where the city does not have dates on the leasing that I can see. This lease agreement was approved by counsel and drafted by legal counsel. Yeah, that's the funny thing. Attorney Zito. So, does the signature, you don't have to date your signature? No, I'm reading. the signature on there, then the fact that at the beginning of the lease, it says that the lease is effective March 1, that becomes both, and the date is March 1, because that's put up at the top there. Now, if we didn't have this lease goes into effect March 1, we didn't say that at the top, and we just, then typically then, if you date the signatures, then it's, the effective date is the date that the second person to sign it, signs it, you know, and then you date it there. So it's just, that's kind of format versus, you know, anything substantive. Any further discussion? Do I understand what Attorney Zito just said is that all these leases listed on the agenda tonight will go in effect March 1st. They're proposed, so they're drafted. So again, these are just draft leases that you guys need to approve there. But yes, as proposed, they would go into effect March 1, which is why on the agenda, they were being proposed to be presented to you guys for first read with a request to suspend the rules so that you guys could go to second read, and then if it was approved, ultimately, all that happened today, then we're obviously in February right now, so then them starting March 1 would make sense. but obviously if there's been a vote to not suspend the rules these would have to go to the next council meeting so we would have to just update the all these lease forms to change the start date. forms to change the start date. So is that your preference, Council, to change all these formats? If it's not approved by the Council, then yeah. So. Alderman Sellers. So would this stop them from working in those hangars? I mean, would it stop these people's businesses or these people would have to move their airplanes or whatever? From a practical standpoint, no, because we're talking about March 1 versus March 3. I don't think anyone would kick anyone out for two days. Most leases, you would just be a holdover in that situation for a couple of days there. So is it appropriate to ask again for suspension of the rules or can you not do that a second time? If someone from the prevailing side, because we're at the same session, so this would be like a motion to reconsider, but we have questions. Alderman Stacy? Actually, this is your third question. To my knowledge, these people are already in these hangars. Am I correct? That That is correct. Okay, so we're not denying, delaying anything. They're already in them. Correct. You're just adding to the clerk's work. And the cost of postage. If you don't do the suspension of the rules, these already have the dates of the 1st, and the next council meeting isn't until the 3rd of March, which then means that she's going to have to change all of these dates. Okay, so it's just like a scratch out on the first and put the third, correct? And then that has to be initialed by the party who has already signed. This will add a lot of work. And I understand what you're saying, Ms. Delvie. However, we've done it like this all alone. they always have already been in there existing and it's something that we had to do a vote was taken it did not pass so I say we move forward and it carries over to the next council meeting well that's where the motion stands right now to move it to the next council meeting my question was do you want to reconsider the suspension of the rules so that way we don't add unnecessary work to the clerk. That was my only question. So if that's the case, if someone wants to make that motion, we'll move in that direction. Mayor, we'll also add postage. I'll have to get initials from the other party. This isn't a tiny thing. These cost like $1.50 to mail each one. I still don't have an understanding on my question for L3. Well, look what it says in the packet. Okay, um, Mayor, I'm looking at it, so don't discredit my ability to see. I'm not discrediting anything. It says who L2 is and it says who L3 is. They're not the same. When I spoke with City Manager, I was informed that L2 and L3 are the same people. Manager Boyer, do you have a response? Alderman, Alderperson, I'm not aware of what you're referring to. Okay. Alderman Clem, did you have your hand up? I was going to bring up for 50 years, we never saw these and never had a problem and never had hours of discussion, and all you got to do is hold two people accountable for it. Why did we change this whole thing? You know, this is asinine to sit here and go through these and we care less who's in them. I mean, all anybody's worrying about is X number of dollars rental. Are they full? Are they taken care of? You've got a person that already manages the airport. You don't have the commission anymore, but you've got a city manager that oversees it. You know, this is just a complete slow up of everything, and we're sitting there now going back to redo what we've already done. I mean, don't get me wrong, I may be alone, but I can't see where it makes absolutely any sense for us to go over these. We spent hours, not just this time, on every lease has come around. Okay, so. Well, it is my desire that every lease don't even have to come to the council and that they could be signed off by the manager of the airport until that happens, and until we get stable to a place where that can happen, it is what it is. Okay, so is it the desire of the council to just move this to the March council, or is it the desire of the council to ask for another suspension? Please indicate. Manage, or I'm sorry, Alderman Sanders. Yes, it was before you made that statement or that comment. Are we in the business of just making general commentary about a particular item on the agenda that someone can just go off and start having commentary of his concept and what he believes in without bringing any kind of solutions? If you're referring to me, I just discussed it. I'm not talking to you, but I'm asking a question. Make sure we were all clear. No, you make sure you're all clear. Come on, gentlemen. It's not about making commentary on the subject of topics on the agenda. It's not your business to do that to us, preach to us. We're just as equal as you are, or maybe more. But the point I'm making is, can you officially make commentaries like that during council without adding a question to it or why you're stating what you're stating. Attorney Zito. Alderman Clem's comment was regarding the agenda topic about the airport leases so from that standpoint he was on point he didn't have a question he didn't whether he was just making a comment that was on point on the agenda topic there so that said mayor you asked me where are we at right now where we stand is there's there's a motion in a second to move this forward to next council meeting. The motion to suspend the rules, if there wants to be a motion to reconsider the suspension of the rules, it has to be made by someone on the prevailing side, which was anyone who voted no on the suspension of the rules. If no one makes that motion from the prevailing side, then we move on to the next topic because this goes on to the next council meeting. I'll make a motion that we move it on just to move it on. Sorry, Jeff. Oh, okay. Well, let's take a vote. Okay. Sorry, Clerk. Item number eight is the first reading of Ordinance 2025-12. Could you please read this? Ordinance amending Chapters 1248 and 1252 of the Zoning Code of the City of Freeport concerning storage facilities and business and agricultural districts. Thank you. Director Duckman. Thank you, Madam Mayor. I put up the zoning map for the city so everyone can kind of see here and get a better idea of what this text amendment is proposing. So our industrial, what's in purple here are our manufacturing districts, and what's in red is our business districts. And then what's in yellow, I know Alderperson Sanders had a question earlier about residential zoning districts. what's your yellow is your residential zoning districts and this is pretty much a typical typical of a city you have your retail business corridors in red along major thoroughfares in the city and then you have your most of your industrial manufacturing isolated into industrial parks and then most of your city is going to be residential. So with that being said, this text amendment is to limit self-service storage facilities only to the areas in purple, which would be your industrial, your manufacturing zoning districts. Currently, if you're in a B3 zoning district, which many of these red areas are, not all of them, but many of the red areas are going to be in your B3 zoning district, what we've had Zoning District. What we've had in the last year here is we've had an influx of self-storage facilities. First one would be the old Moose Lodge on South Street across from La Petrona. That got turned into an indoor storage facility, large area on a commercial corridor, and then also most recently also off of South Street along that same corridor on I'm Boulevard. Sorry, take that back. That's Rose and Teal off of Locust. You have our CubeSmart there recently coming to town and they're in the process of doing another large expansion. And so with that coming in, staff has worked with our planning commission and has really investigated this influx into our business corridors of the self-storage facilities that take up large geographic areas don't offer much employment and certainly not a fit with many of our residential slash shopping type areas especially along these corridors here. So with that being said staff brought this text amendment to the planning commission which was held on February 13th and it was recommended for for approval by a vote of six to zero. So in line with our planning commission staff is recommending approval or this is an ordinance recommending moving this ordinance forward to the next to the next meeting. Thank you, Director Duckman. Is there such a motion? So moved. Second. We have a motion made by Alderman Clem, seconded by Alderman Parker to move ordinance 2025 12 onto the next meeting. Any discussion? Move on to item number nine Resolution approving retainer with Napoli and Skolnick for potential litigation of PFAs at Albertus Airport Thank you. Manager Boyer Thank you, Your Honor So as we've talked about in the past, the forever chemicals that are in the ground in certain areas in Freeport We've worked very diligently to get source water that is completely free of these Forever Chemicals, and we've been very successful with that. Napoleon Chikolnik is our legal representation related to the class action lawsuit against all the manufacturers of these Forever Chemicals, and they've approached the city about representing us related to airports. So this is a little different than what we did in the past, which was essentially source water for the city. This relates back to these firefighting foams and things in the past have been used on airports because they're very helpful in terms of extinguishing fires, fuel fires, that type of thing. At this time, staff does not believe there's actually any use of these at the airport. However, it really doesn't hurt anything to be a part of this suit, especially if if we, as part of this suit, we end up doing some core samples and maybe there was, you know, something there that no one knew about. However, I think this just provides an opportunity and if there is a settlement, there's no guarantee that it would exclude the city of Freeport. So staff's request is to move forward with the agreement with Napoleon Shikolnik for the airport. Is there a motion to adopt? So moved. Second. A motion made by Alderman Sellers, seconded by Alderman Clem. Discussion? Darin? I just wanted to point out that I emailed everybody the question at the last meeting was if we had had a test out there recently and we've had one within the last two months with no detect. Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? Sanders? Aye. Sellers? Aye. Clem? Aye. Monroe? Aye. The resolution is adopted 7-0. Item number 10 is the adoption of Resolution 2025-16. Could you please read this? Resolution... Oh, that doesn't read right. Resolution ESRI, Municipal and County Enterprise Agreement for GIS, three years. Director Suttman. Hello, Council. This is the three-year agreement for the GIS software that we discussed last week at the Cal. We believe this will greatly improve the record-keeping, drafting, and field reference of field staff, as well as make for a valuable project planning tool, and we recommend moving forward this agreement. Any questions? Is there a motion to adopt? So moved. Second. Yes. Motion made by Alderman Clem, seconded by Alderman Monroe. Discussion, Alderman Sanders. He asked a question. Yeah, but he, well, he, I was honored. He needed to have, that wasn't the right protocol, so. The right protocol. So did you have something? Yes. Alderman Sanders. Yes. Let me have my thought before I spill my beans. Do you have a big enough staff to incorporate this GIS study or GIS program? Do you have a big enough staff that can do an effective job of running that particular program? Do you have the quality people or the people that has the proper training to run that particular software program and how to make sure that data is not tainted in any way, shape, or form? Do we have people like that? Are we working on it? Or do we have people on staff that is looking into it or to increase the staffing that is going to be required to do this complete study of all that data information? Yeah, so I think the IT department has the ability on the back end. Between me and Eric, we have something like 30 years of experience in GIS. I guess. And then the IT systems. Most of the training will have to be done for like the field staff and other office people who are using the software. As far as ensuring the data, since it's a, think of it as a map with a database behind it, we can set data integrity rules on it to where maybe a person in the field types in the information a date when an inlet was cleaned or something. We can monitor that and check it in. So there's like a second secondary check on that data before it enters the live system. Oh, okay. Okay, thanks. Yep. Darren. So the beauty of the data that Kurt's talking about here, so we already have a program. This would expand it greatly. Right now, we're overusing the program that we currently have, the GIS, the IT department, and the utility chairs. We use this data every day for Julie locates, for design plans, for NICOR, ComEd. We supply the information in the area they're working to make sure that they're not damaging our utilities. It also goes hand in hand with our projects that Fair Graham does for the city because we use GIS to locate everything and we can update that data to Curt with the expansion of the system and it can be automatically updated in their system after he approves it. So it'd be a lot more valuable data for the city. We've already invested a ton of money and GIS systems over the years. That's how Curt actually got his start with the city was a grant program to build GIS and he expanded it. So we, for a town our size, we have a very good GIS system. But again, it was meant for one user when we got it. We currently have probably eight plus people on it. And so we're overusing the system that we have now. And, and what he's proposing will have a lot more data for us. Alderman Sanders. Yeah, very good, Darren, I didn't see that coming, but it's good to know that that's out there, that we have those type of people in place that we can continue to do surveys and studies that will improve our data consumption and strategy, how we're going to be planning. One of my thing was is what you brought out to us, whether or not anything else that that GIS will do for the city, I know you can't explain the whole program, but I'm talking about the significant parts and what you brought to my understanding that that is part of the equation of doing these real high quality studies of whatever project programs that you're doing for the city. and that we have the proper staffing to make sure that we're providing proficiency throughout the city. I appreciate that. Thank you. If there's no further discussion, Madam Clerk, please take the roll. Simmons. Aye. Parker. Aye. Stacey. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. Monroe. Aye. The resolution is adopted 7-0 Item number 11 is the adoption of resolution 2025-17. Could you please read this? Resolution adapting the Northwest Illinois Resolution Adopting the Northwest Illinois Safety Action Plan as a part of participating in Stevenson County's application to the U.S. DOT Federal Highway Administration Safe Streets for All or SS4A Grant. Thank you. Darren? yeah so we discussed this at the cow last week this is simply a resolution stating that the if the county moves forward when they move forward with the project that's already underway if there's any implementation money Freeport would be part of the planning to use that implementation on a project we have a handful of draft projects it's all in draft mode at this time that that could or could not be included in the program so again this resolution is just uniting fronts to show that we're part of the program and we want to be part of the program. We've already put a lot of time and effort into that program to make sure that when implementation comes that we would get it. So this is just the council approval to be part of that. There is no financial for this. It's just a resolution approval. Is there a motion to adopt? So moved. Second. The motion made by Alderman Klemm, seconded by Alderman Sellers. Discussion on the resolution? Madam Clerk, please take the role. I have a question. Okay, Alderman Stacy. Yes, is this what the guy spoke about, Matt, I believe was his name? No, it is not. This is a separate program that the city is a small part of with six other counties. The program that Matt talked about is very similar to this, but that one is only focused on the city of Freeport, only no other partners in it. Okay, so can you tell me, like, who are the partners in this one? Sure. I might not get them all, but it's Stevenson County, City of Freeport, Lee County, Joe Davies County, Ogle County, and I believe there's one more. Carol. And Whiteside. And Whiteside. So those are all the partners in there. They're going after, you know, it's a giant traffic study. um we started our project uh with the county they asked us to be part of it and then we realized the potential for Freeport could be a lot bigger that's why we we went in and started our own uh plan to see if we couldn't get more implementation money for the city of Freeport. Okay so I understand that there's no cost up front but in the long run if this was something that the city chose to be a part of What are we looking at? There was no cost for this study, which is what this program was. We had no involvement in any cost or fee for it. They just asked us to be part of the process in the county. And if there's implementation money, we'll have to see what those rules are at the time. It may be 80-20 for a project. It might be 90-10. It might be 100% based on disadvantaged community status. status, but we won't know that until there's an offer, and with the current president, some of those rules may be changing along the way. Okay. If there's no further discussion, Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacey? Aye. Sanders? Aye. Sellers? Aye. Clem? Aye. Monroe? Aye. The resolution is adapted 7-0 Item number 12 is the adoption of resolution 2025-18. Could you please read this? Resolution approving audit engagement letter with Lauterbach and Eamon to provide auditing services to the city Thank you. Director Richter? Thank you, Your Honor. In January of 2023, the finance department issued a request for a proposal for auditing services for the fiscal years of 2022 and through 2026. On February 6th of 2023, City Council approved the bid from Lauterbach and Eamonn. Past practice has been to obtain multi-year proposals during the RFP process. However, individual engagement letters are signed for each of the fiscal years to be audited. Lauterbach and Eamonn's fees for the City's 2024 audit year are $44,100. This is a 3% increase from 2023. At the time of the RFP, the communities of Rockford, Rock Island, and East Moline all gave positive responses in favor of Lauterbach and Eamon's performance. In addition, the City of Freeport's 2023 audit was prepared accurately, on time, and all interactions were professional. Their team is very experienced in the area of municipal government. The purpose of an engagement letter is to define the scope of the audit, specify the timeline of the audit and related deliverables, define the fee arrangement, and outline the auditor's and management's responsibilities. The strategic plan alignment here is responsive and efficient government, and staff request approval of the fiscal year 2024 engagement letter from Lauterbach and Eamon. Is there a motion to adopt? So moved. motion made by Alderman Parker, seconded by Alderman Clem, discussion on the resolution, Alderman Sanders. Yeah, we're, okay, approving an audit engagement letter with this particular agency, how long have the city been involved with this particular agency? We have been involved with them on this agreement since 2022, so the audit for 22 and 23 were done by LNA, Lauterbach and Neyman. We also did work with them previously before our past auditors. Our past auditors were Whitley and Lauterbach and Neyman were here 2016, 2017. I'm sorry to have to look up the dates, but they had been here before. Yeah, well, do we make a practice of using the same auditors every time an auditing session takes place? And do we, and I understand this last one that you was referring to do a full scope of the whole auditing process. I just wanted to find out how involved are these auditors into the whole lucrative of the city and the whole business. who is the business of the city and who is pointing directions to auditors, who is giving them their guidance to where to look and do the auditing surveys and things of this nature? Who is the individuals that do that to help them through the process? So, kind of two things here, the GFOA, which is my professional organization, one of their best practices is to be with a certain auditor at least five years. You don't have to be, it's just a guideline, but it's a best practice. as far as who directs them they have their own guidelines and requirements when they're doing an audit now as far as I mean I give them what they ask for me and my staff they come to me and want to see accounts payable they want to see payroll any of that we give it to them but they are they have their own standards and guidelines that they need to do in order to perform the audit. That's not dictated by me. Yeah. Could you submit that to council of what their tasks are, that we can do some observations ourselves in terms of how they're doing their practices as far as auditing is concerned? I'd like to see us be able to indulge, engage our auditors who are auditing the city of Freeport. and especially in this administration, I'd like for us to be able to be more detailed in what they're doing and how they're going about doing their task. I just want us to be more informed is what I'm getting at. Some council people are not okay with just auditors showing up and we don't understand the whole process of it. some council might be fine with whatever they do or say. All of us are not the same. And so I'm just asking for a demonstration of a soft task of what they're doing so we get the logistics of what they're presenting to us. Can we do that? I'll get you something. Okay. Thank you. If there's no further discussion, Madam Clerk, please take the roll on the resolution. I'm sorry, First Mayor, who made the motion. Parker, Clem. Okay. And on roll call, Simmons. Aye. Parker. Aye. Stacey. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. Emonroe. No. The resolution is adopted six to one. Item number 13 is the adoption of resolution 2025 19. Could you please read this? Resolution approving the purchase of a street painting machine from Sherwin-Williams. Thank you. Manager Boyer. Thank your honor. Our current paint machine that stripes the lanes on the streets, I think it's like 25 years old. It's very old, it's worn out, and it's time to be replaced. We plan for the purchase in the 2025 street budget, and so we're bringing this to you, for approval. The price of the new striping equipment is $11,706.50, and this is a source well dealer, so that is state approved there. So staff request council approval of this resolution. Is there such a motion? Second. We have a motion made by Alderman Clem, seconded by Alderman Sellers. Discussion on the resolution? Alderman Monroe. I have a question. Alderman Monroe, Alderman Stacy Yes, I'm just curious Why something of this nature purchased through Sherwin-Williams That didn't come through very clear, can you say it again? Yes, why is it purchased through Sherwin-Williams Manager Boyer The answer is they're a dealer for Graco and I believe they're local so and being a source well dealer they offer the state pricing on this equipment so you are going with the Sherwin-Williams local yes Alderman Monroe thank you madam mayor city manager can you just briefly describe what being a source well state appropriated or whatever you know what I mean sure thank you source well dealers are qualified by the state to provide lowest pricing for municipalities. So when you have that certification, it's no longer necessary to pursue other bids on a piece of equipment. That is the state approved price. Thank you. Darren? Just because I wanted to know, we don't buy a lot of paint machines. We did actually get three prices on this just to back it up that the source well price was the cheapest price. if there's no further discussion yeah yeah Alderman Sanders I'd like to see this machine I want to see this machine oh yeah I I like to see whether or not it provides the adequate environment protection and then and safety with this equipment because the one that you referred to 25 25 years ago and still running it's not all that adequate for this time and age, you know, with the traffic that we got going on, and these guys are out there trying to do their task, but I'm wondering if we're doing it in a safe manner, whether or not this equipment puts them in that kind of safety zone for the purchase of that type of equipment. Darin, our city manager. Yeah, that's a great concern. Safety is really important. We have a trace vehicle, flaggers and stuff that go along with the operator of the machine. Good. That answers my question. So we'll just pause for a moment, waiting for the clerk to come back to take the roll. When you're ready, you can go ahead and take the roll for the adoption of resolution 2025-19. Simmons. Parker. Aye. Stacey. Sanders, Aye, Sellers, Aye, Clem, Aye, and Monroe, Aye. The resolution is adopted 7-0. Item number 14 is the adoption of resolution 2025-20. Could you please read this? Resolution approving the transfer of property commonly known as 431 and 437 South Adams Avenue from Stevenson County to the city of Freeport. Thank you. Manager Boyer. Thank you, Your Honor. as discussed the January cow we we went over this these two parcels the county would like the city to take those over for a dollar and the city would like to keep them and for future development potential so staff recommends moving forward with the agreement the resolution for the transfer of property is there a motion to adopt some move second motion made by Alderman sellers seconded by Alderman Clem discussion on the resolution Madam Clerk, please take the roll. I have a question. Alderman Stacy. Yes. Would the city consider using that area for a park? What are your plans with that merchandise? There's a couple of options. Obviously, public spaces is one. however we're also looking at uh infill housing as another potential purpose of it. Okay. Madam Clerk please take the roll. Simmons. Aye. Parker. Aye. Stacy. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. And Monroe. Aye. The resolution is adopted seven to zero. Item number 15 is the adoption of resolution 2025-22. Could you please read this? ratifying emergency snow plow purchase from Monroe truck equipment. Thank you. Manager Boyer. Thank you, Your Honor. This year during snow removal operations we had one of our older plows that's fully depreciated fail in a way that is not repairable. Staff, due to the fact that we have to maintain snow removal operations, staff went to Monroe truck and replaced that plow and staff is requesting ratification of that purchase at $11,599. $98. Is there a motion to adopt? Second. We have a motion made by Alderman Clem, seconded by Alderman Sellers. Alderman Sanders. Would this be new or used? Oh, it's new. Yeah. That's all I needed to know. I have a question. Alderman Stacy. Yes. If I'm not mistaken, we budgeted for this last year, but it didn't happen. I don't recall all the persons, Stacy. You don't recall? No. Okay. So, you know, we're approaching the end of the winter season. Would it be a difference in cost if we did this in July compared to now? I don't believe there would be any change in cost. cost. The situation with plows are essentially the manufacturing for the chassis. They cost the same whether you buy it in the summer or you buy it. They're not sitting on a shelf somewhere. So in season compared to out of season means nothing. Darren. So Monroe Trucks, the source well price. So the 2025 price would have been the same price for all of 25. It's a locked in state source well price. We did price this plow last year, and it was, I believe, $300 more than it was in 2024 when we priced it So we did budget in 2024, but we didn't If I'm not mistaken, we actually did buy a plow last year, but we couldn't afford to buy multiple plows, so I think we actually did buy it one under emergency authority again last season, and this one we tried to repair but the mechanics sent me an email that they could not repair it any further. Thank you. There's no further discussion. Madam Clerk, please take the roll. Simmons. So this isn't coming out of the budget. This is coming out of emergency lines. This item will have to be bought through the streets. The budget will just have to move some priorities around to be able to pay for it because we really didn't have a choice with the season that's upon us. With a truck being drowned like you had texted me, we can't get all the route. You had texted me, we can't get all the routes done in a reasonable time, we don't have extra snow equipment, we only have enough for the trucks that we have. This will be coming out of streets. Okay. Aye. Aye. Thank you, Parker. Stacey? Aye. Sanders is currently absent. Sellers? Aye. Clem? Aye. And Monroe? Aye. The resolution is adopted, 6-0. Item number 16 is the adoption of resolution 2025-23. 3, could you please read this? Resolution approving an agreement with Fairgram to provide bridge inspection services for the city bridges located on Hancock Avenue and on Van Buren Avenue. Manager Boyer. Thank you, Your Honor. The city's got two bridges that we have to inspect every year. One is Hancock and the other one is the Van Buren Walk Ride Bridge that goes north of town. We used to have three, the Park Court Bridge, which was removed a couple years ago because of its degraded structure and and so unsafe condition. Fairgram is the city bridge inspector and they have a team of certified licensed personnel for this work. All inspections must be completed and finalized and reported to the state before June 30th and staff recommends the city move forward to approve the agreement. Is there a motion to adopt? Second. A motion made by Alderman Parker, seconded by Alderman Clem. Discussion on the resolution. I have just a question. Alderman Sellers? It's also about, I know you mentioned a couple different, the two bridges. Is it the city's responsibility to check the bridge that is over by Tutty Crossing, or does that bridge, or that park? That is ours, but it, Darren, did you want to comment on that? Yeah, those structures are a little bit different because they're connected to parks, So Parks, Parks has their own contracts that have bridges inspected like the Crate Park Bridge and the other crossing bridge down there and they're actually on a different schedule. So because they connect to the trail, those are inspected as part of the trail projects. Okay. And then just one more. How about the bridge that's Stevenson? Is that checked? Do we ever check that or? That's an IDOT bridge. They own Route 75, so they have their own inspectors of that one. Okay, thank you. Hold on, Stacy, did you have a question? No, I'm good. If there's no further discussion, Madam Clerk, would you please take the roll? Simmons? Okay. Inspection, is that? Yeah. Yeah, the IDOT has a series of special documentation practices that have to be done on each bridge. Bridge, and I might have misstated it. It's every other year that you have to do it, so we've done it two years ago. Hancock Bridge is actually one that has to be done right now every year because of the poor condition until we have it replaced, which that's on the replacement schedule. We're working with IDOT to try to get that bid yet this year, but it still requires an inspection because they're due at a certain deadline date. Once it's under construction, there won't be another one until it's finalized from construction and then that'll go back on every other year analysis. But it is required to do the paperwork and have a certified bridge inspector do that paperwork. Parker? Aye. Stacey? Aye. Sanders? Aye. Sellers? Aye. Clemm? Aye. Monroe? Aye. The resolution is adopted seven to zero. Thank you. Item number 17 is the adoption of resolution 2025-24. Could you please Please read this. Resolution ratifying emergency salt spreader purchase from Monroe truck equipment. Thank you. Manager Boyer. Thank you, Your Honor. This season, we had, during snow removal operations, there was damage to one of our salt spreaders. I believe it was a one-ton chassis spreader. Yeah. So staff received a quote for $10,223 to purchase a new one. And Staff recommends council emergency ratification of this resolution. Is there a motion to adopt? So moved. Second. Motion made by Alderman Clem, seconded by Alderman Monroe. Discussion on the ordinance or the resolution, Alderman Sanders. Yeah, just wanted to ask you, you quoted 10,000 to have it repaired or had it replaced? It needs to be replaced. So it's a plastic poly box with a large Stainless Steel Impeller Situation, an auger set up in the back, and it was damaged during salt, or during a plow. And it's unreparable. Correct. Cannot repair it. Okay. No further discussion. Madam Clerk, please take the roll. Oh, I'm sorry. Alderman Monroe. It's all good. City Manager and Public Works Director, the question I have is, we seem to be applying salt at a varying, I don't even know how to explain it. it's like we salt for a second, we stop salting, then we salt again, especially on some of the hilly sections of the northwest side of town. Is there, you know, will this help us spread the salt better so it's more consistent or that we can maintain? Because to give you kind of an example, there's a couple of areas in the second ward where it's very hilly, people park on the street, and it really creates a significant hazard driving on that side of the town, just looking for some. Yeah, so the specific item that we're talking about on the agenda, it's a water and sewer salt spreader, so it's used for all of our water sewer facilities because they do all the plowing. This isn't a street unit because of the amount of streets that we have. We have segregation of duties, so the water and sewer guys actually plow their own properties. That's what this spreader is for, but I will talk to the street department. I have noticed, you know, we do have We have some new people plowing this year, so I don't know what wards they're on, but we have been, with the events that were coming, we were trying to pre-salt and get salt out there that gets kicked around by cars to make sure that we can buy some more time at night. So you probably saw in the last events, Pat Ingram had all the crews out pre-salting the day before, trying to get, you know, as much down as possible to keep the streets clear. Okay, thank you Alderman Sanders What type of vehicle are we using to apply the salt spreading? Is it one of our For this project here, this is actually a one-ton vehicle that has a salt spreader box that sits right in That's what I thought The old combination unit was a salt spreader that we used the bed of the truck and then this was an attachment that was on the back during water and sewer construction it is continuously getting beat up because we use it for main repairs as well so the new unit that we've got was a complete box that can be set in set out so it doesn't get damaged during construction so that's just one vehicle yes sir one vehicle and and have we done an assessment with all of the vehicles to determine whether or not they need to be upgraded as well we are yes we continuously evaluate the fleet to see if there's anything we can do to update them and actually this this style of box is part of that upgrade. Okay. Yeah. Okay. These are corrosion resistant other than the some of the moving parts that are made of plastic. Okay. Good. Good. There's no further discussion. Madam Clerk, please take the roll. Simmons. Aye. Parker. Aye. Stacy. Aye. Sanders. Aye. Sellers. Aye. Clem. Aye. Monroe. Aye. The resolution is adopted 7-0 Thank you Item number 18 is the adoption of resolution 20-25-25 Could you please read this Resolution ratifying emergency demolition of the structure located at 402-404 East Shawnee Street by Albert and Son Earthworks Director Duckman Thank you, Madam Mayor 402-404 East Shawnee was declared a chronic nuisance on May 16th of 2024 as well as a dangerous and unsafe structure the city posted its notice for statutory fast track demolition on September 3rd of 2024 and due to the immediate health and safety concern bids were solicited on December 11th 2024 from three contractors I attached those three solicitations as part of the memo and then in accordance with our ordinances I selected Albert and Sun Earthworks who submitted the lowest responsibility responsible bid of $19,700. The other bids that were brought back were Northern Illinois Service Company provided a bid of $29,837 and Fisher Excavating did not return a did not respond to our request for bid. The city moved forward with Alber and Sun Earthworks as the lowest responsible bidder to perform the emergency demolition work which was subsequently completed on December 27th of 2024 and this property was demolished with and this property was demolished within the 120 days of the original posting in accordance with Illinois statute. Staff recommends approval to remit payment to Albertson Earthworks for the emergency demolition of 402-404 East Shawnee. Is there a motion to adopt? So moved. Second. We have a motion made by Alderman Clem, seconded by Alderman Sellers. Discussion, Alderman Sanders. Yeah, how much did that demolition cost, and whether or not it cost the city to have that demoed? It's $19,700 Okay, that was the lowest bid that you come up with? Yes, yes and all of the bidders or the people that was they had a well what I wanted to say is did we get the properly properly regulated like it should as far as all utilities possible damage structures and things like that? of this nature to the primary grounds itself and in the junction to the city's utilities. Everything was properly inspected during this demolition. There was also an asbestos inspection performed. Okay. So all of the requirements in that aspect were met. Thank you. There's no further Other discussion? I have a question. Alderman Stacy? Um, Director Duckman, when you did your presentation, why wasn't these totals, um, presented at that time? Well, to approve this resolution, I would need the actual invoice for approval. So that's what you're approving today is the invoice for payment. So at that time, the focus of the conversation, I believe, was the status of 402-404-E Shawnee, which I went into. At that time, I certainly could have provided this process. And in the memo, I provided the emails that were sent to the contractors. I provided the the bids that came back so it was really just a matter of not requested to present that information but certainly I could have presented at that time. Okay to my knowledge and understanding there was a lot of things done that were not approved to be done there was things that had been halted that was not halted according to the owner. Am I correct? I've not spoke with Tiffany Sanders on this, who's the property owner. So Tiffany Sanders hasn't brought anything to my attention. There was a motion or a petition filed on October 27th, which was dismissed. And there was another on December 19th. And on December 19th, there was a motion which was dismissed on December 27th. 7th, which is when the demolition occurred, and there was another petition filed on December 27th, which has a status hearing on March 28th at the circuit court. So the city was not given, per judge, request a halt. No, the city, no, yeah, sorry, I apologize, go ahead. I had the understanding that a judge had put a stop demo on this property, and it was taken down anyway. No, actually, the complete opposite is true. There were two actual petitions that were dismissed. And when were those? there was a petition on October 19th which was dismissed on December 19th then on December 19th another petition was filed which was dismissed on December 27th Alderman Clem uh Director Duckman how long had this house been on the list uh for as a chronic nuisance and how long had the penalties been going on just a ballpark it became a chronic nuisance in May on May 16th of 2024 when it was also deemed dangerous and unsafe and then it was it's it's been well over a year where it's received several code violations and right now it has a a lean on it for over $14,000 for the code violations thank you very much there's no Alderman Simmons I'm sorry what did you say about March 28th? Something about, you got another hearing? March 28th. So there is another, so there's another petition filed after the demolition. There's another petition filed which is going to have a status hearing at the Stevenson County Circuit Clerk on March 28th. Alderman Monroe So, Director Duckman, are you saying you weren't served that paperwork at the courthouse on the 27th of December? That is correct Okay Okay, if there's no further discussion, Madam Clerk, please take the roll Simmons No Parker Aye Stacey No Sanders No Sellers Aye Aye. Clem? Aye. Monroe? I abstain. We are tied 3-3. Does this just need simple majority? Yes. Mayor? No. No? Okay, you understand this work's already been done and we have an invoice to pay. This is going to give the city a bad reputation that we are not paying for the work that we've done. Is this really where we're standing? Alderman Duck? I think the alternative would just be that the contractor could just file suit and we would just settle it in a closed session so it's really however if that if the council wants to send the message that we're going to have our staff direct them solicit bids and then have them do the work and then this council is not going to pay them I mean honestly if the issues with me directing the work have the issue with me I mean you can talk to city manager Rob Boyer and ask for me to be Be Disciplined, Terminated, and I can live with that because I stand behind my decision on what I did to hire this contractor, punishing this contractor and making them sue the city to be paid. I mean, if the issue's with me, understood, I mean, I could take, you know, any punishment that comes my way up to termination, but I don't believe a contractor who was solicited a bid, did the work, bid on the project, I don't think they should be punished because it was all from my direction. and I'll take any, you know, uh, criticism, uh, discipline from, you know, my director, uh, from city manager, Boyer, I'm, I can live with that, but I, I just don't think council, I, I don't think it's fair to punish a contractor taking direction from a city employee. It's a three to three tie, so you can call for the mayor's vote. Okay, mayor, what say you? Aye. Aye. But that's four to three. that's still not a majority on a resolution because we need five so it still fails so you're saying we need a majority of those seated not those present correct oh I see I got a comment Darren yeah I think just to back Wayne up because we do contract work all the time this will just cost the city more money because we will be paying attorney fees and their attorney fees attorney fees and their attorney fees for the demo that happened. This was a bid project. This wasn't a handshake agreement. He has a signed contract to move forward. So this is a bill that we will pay regardless of our feelings on it. So those that voted no, is there any reconsideration? Okay, I guess we'll move forward. Item number 19, could you please read this discussion? Discussion regarding resolution approving engineering agreement with Fair Graham to apply for surface transportation program, that's the urban program STU funding for 2026 street program. Manager Boyer. Thank you, Your Honor. Being that we've accrued a certain amount of federal funding in our MFT accounts, we would like to deploy those funds as rapidly as possible. We're hoping to get that done yet this year. however due to environmental requirements that will not be possible yet this year however we can set ourselves up for 2026 so the public works staff has had adequate time to assemble a full proposal we don't have it completely for you tonight but just an abbreviated version we're looking at Lincoln Boulevard from Locust to West Stevenson Street from Locust to Sunset Adams Avenue that would be the West half so the part that was not completed in the Adams Avenue project. Get that finished up from Exchange to Float and then Walnut Avenue from Empire to South. So staff is asking this to be moved forward to the March 3rd agenda. Is there a motion to move this forward to the March 3rd agenda? Second. The motion made by Alderman Clem, seconded by Alderman Sellers. Discussion on this? Yes, I have a question. Alderman Stacy? Maybe it's not a question. Maybe it's a statement. I have nothing against the federal money and the street program. However, I think it's deployed to take our eyes off of what we really need to be looking at. And this is what we mean when we talk about prioritizing. There's so much, for example, lighting, for example, crime, crime prevention plan that we need to be given our focus to and directing and finding funds to deal with what needs to be prioritized for our cities, not creating another avenue to go down, but it's not a priority. Darren, you want to? Yeah, so this is the program that we talked about at the Cal meeting. This is the surface transportation program. This money can't be used for anything other than roads. This was the $2.5 million that we talked about that we need to do the design on. Not to be disrespectful, the streets are in our 24 to 26 strategic plan, so I tried to find a creative way to get more money to do, I believe this totals a little over two and a half miles of roadway I was moved forward to this meeting, I just didn't have time to assemble the proposal, so I asked for, until the March meeting, to assemble the proposal But again, at the cow it was stated that if we want to move forward with the surface transportation funds for these streets of two and a half million dollars, the city needs to do the design for that to get the funding allocated to these streets. So I just want to make sure nobody thought this was a different program. This is the program with the Mac guys. No, it is not This is the surface transportation funds that we talked about at the cow last week This is strictly mill and overlays and ADA ramps on the streets that were listed in the agenda memo I thought that we were up on our ADA ramps 100% for our city No, that's incorrect We have, I couldn't give you an exact number, but it's over 10,000 ramps that are not compliant within the city limits, probably closer to 15,000, excuse me, 1,500, sorry, 1,500, one too many zeros. We've annexed Rockford. Okay, so if there's no further discussion, this will be moved to the next, oh, Alderman Sanders, I didn't know you had your hand up, Alderman Sanders. I'm waving the white flag, you didn't see me waving the white flag? I did not. Are you, you want to tell me? Alderman Sanders, Chris, would you like to say something? You're going to be colorblind on me? Yeah. I just want to ask, is there a planning to apply this particular grant, and what does Urban STU stand for funding? What is that all about? So the memo has the four streets that we've aligned, which, let me pull it up, again, it's Lincoln Boulevard from Locust to West, which is about 1,500 linear feet, Stevenson Street from Locust to Sunset, excluding West Street, we won't do IDOC corridors, Adams Street, which would be from float to exchange, so it's the portion that we weren't able to finish this year, we wanted to finish that project, and then Walnut Avenue which would be the south leg from Empire to South Street and the reason the north side's not on here is the north side of Empire needs a full reconstruct and we don't have that many dollars to do it. The south end is in in a repair that we think we can mill and overlay it and do some base repairs and fix the south section which that's for a later discussion but Walnut Avenue has to be probably going to do it. one of the bigger discussions on how we are going to repair the, I'm calling it the Northleg, but it would be from Maine to Empire, because it's in really bad shape, and that's going to be a full reconstruct, and it's going to be a lot of money. So the grant will facilitate any, for the accomplishment that the grant is presented to do, any access will be utilized in other areas, reallocated for other areas I don't understand what you mean by access, or excess? Yeah, the access funding No, that money can only be used on the targeted projects that we submit submit. So if the, if it, if there's any, this is just a high level estimate. Yeah. If it's 2.3 million, that's all we'll use. If it's 2.7, we have that much reserved. So the estimate said 2.5. So that's what I'm going with until we do some more. Yeah. And if there's any overlay, uh, uh, with, with the cost, if there's any X, X, uh, any additional fundings that are left over, I'll put it in layman's term. If it's left over, it has to go back into the SDU account It has to go back Okay, that's what I wanted to find out Thank you Alderman Monroe Thank you, Madam Mayor Darren, why are we stopping at Sunset and not trying to figure out that last little block? Sure, because Park intersection is on this year and we're planning on extending that to Sunset Yep, thank you Because we have to do the ADA ramps anyway, so I just was going to extend that project up to Sunset and then pick it up there Gotcha, thank you Okay, so there's no further discussion, Madam Clerk, could you please take the roll on the motion to move this to the next council meeting Simmons Aye Parker Aye Stacey Aye Sanders Aye Sellers Aye Clem Aye Monroe Aye The motion passes 7-0 And item number 20, could you please read the next discussion? Discussion regarding the fundraising money collected for downtown decorations Alderman Stacy or Monroe On October 17, 2024 The City of Freeport Communications Department Shared a post Originally posted by Greater Freeport Partnership Facebook account The original post included a flyer promoting the Christmas wizard. Christmas Wizard event being held December the 13th, 2024. On the bottom of the flyer, it stated the following, Christmas Wizard is a fundraising concert for Freeport holiday decoration. Tickets for the concert were sold for $25 to $50 each, including on the flyer was the city of Freeport logo, along with GFP logo. My first two concerns slash questions to City Manager Boyer, did the City of Freeport partner with GFP on this event? I'm not aware of anything the City of Freeport did on this event. Okay. Can you explain why our logo would have been on that flyer? I really don't have an explanation why it is. I haven't seen the flyer. Okay. Do you remember the flyer? No, I have never seen. Do you remember the event I'm speaking of? I didn't attend the event, and I know nothing about the event. I imagine that. Okay. Is there a signed contract between the City of Freeport and Greater Freeport partnership for this Christian Wizard event? Can anybody tell me? Mayor, Miller? There is not. Anybody? There is not. There is not. No, the purpose of having the city's logo on that flyer was simply because the intent was that whatever would be purchased from the fundraising would be turned over as ownership of the city. That was the only reason that the city was on there. Okay, well, I have asked the question at the last time GFP spoke and gave their report, and they were not prepared to give me an answer at that time because things hadn't been totaled or something of that nature. Well, it wasn't because they weren't, they didn't have all the invoices in at the time, so they didn't have anything accurate to give you. That was on their fourth quarter report. So I'm sure on their first quarter report, I'm sure they'll have that finished up. I don't know. It was their, it was GFP financial. Okay, but wasn't money turned over to the city since it was for the city? No, this was, this was not a city event I know it was not a city event, but it was an event held for the city Can you say that again? I know that it was not a city event, per your statement and per Rob Boyer's statement, but it was an event for the city No, it was an event that the city would have been a recipient of when it was done. It was not, this was not an event of any means on behalf of the city of Freeport It was held for the city of Freeport No, it was a GFP event Okay, Mayor Miller, why was the council not made aware of your personal business? Freeport Festival, Inc. partnered with GFP for this Christmas Wizard event. Why weren't we made aware of that? Okay, so... Not only was it not disclosed to the council, it was not disclosed to the public and some other event donors as well. Why was that kept secretive? Okay, so let me make some corrections here. The Freeport Festival is not a business. It is a not-for-profit. So obviously there is some confusion as far as what the roles are happening here. I'm sitting here as the mayor. I'm not sitting here as a citizen. I'm not sitting here as a president of the Freeport Festivals. However, I will take a moment to speak as the president of the Freeport Festivals So let me clarify that this event was fully funded and operated independently of the city There was no taxpayer money involved The council does not oversee private organizations And this matter is outside of the scope of the city's governance so while I appreciate all the enthusiasm concerning community events this discussion really does not belong on the city council floor so if there is really a genuine interest in supporting the Freeport festivals and having an understanding of that I would be happy to provide any information outside of this meeting as you know that my phone is always on or better yet you can call the the greater Freeport partnership as all of the financials as I stated before were under their leadership which you already know because these were questions that you asked during the fourth quarter report so if that is suffice I will conclude my remarks as the president of the Freeport Festivals and resume my role as the mayor of Freeport and let's continue with city business this is not city business. Okay so maybe it would have been more appropriate to have your business logo on with Greater Freeport Partnership and not the Treesport Local. Thank you. Well, that's your opinion. Thank you. We'll move on to item number 21, which is an update from the McGuire Woods Manager, Boyer. Thank you, Your Honor. For several months now, we've been working with McGuire Woods looking for grant and grant opportunities through state and other areas. To date, we have an update. We've looked at RISE grants for infrastructure through the U.S. U.S. Department of Transportation, also the Protect Program for Resiliency Projects, the Illinois Housing Development Authority, we've coordinated discussions with the city and IHDA regarding housing matters, and we've also discussed U.S. Environmental Protection Agency grants, including the Justice Grant, Urban Forestry Grant, and we've also looked at researched funding for Water Main replacements or installations and alternative fundings that may be available through state and federal appropriations. We've also talked about and worked on National Endowment for the Arts to identify possible funding sources for our programs potentially impacting the downtown area. Illinois Law Enforcement Training and Standards Board, we've discussed body camera grants and so forth. In addition, we've done federal and state updates providing ongoing updates. They've provided us updates every several weeks on developments going out at the state and federal level that impact funding, and then federal and state appropriation, so assisting the city in refining projects, funding requests into one-page formats for legislators, communicating with the Illinois General Assembly budget staff regarding fiscal year 2026 funding, including water main projects flagged by city staff. in addition engaging with congressional representatives regarding future earmarks and appropriations in conclusion McGuire Woods is actively identifying and assisting with multiple grants and funding opportunities across transportation environmental law enforcement arts and municipal infrastructure there they are also supporting the city state and federal funding requests for upcoming fiscal years any discussion on the report so with all that being said They have not found any money for our city yet. They're identifying potential funding sources that we're not really completely in the cycle yet where that that would be coming to a conclusion. So right now we've been studying, looking, and providing information to them, and they have been continuing to interact with legislators and other program managers. It's been six months, correct? It's been six months. Yes, but that was that was known when we first started the project that we were signing with them at the end of the appropriations process and that we would likely see movement in the summertime. So how often do you say that they update you and give you an updated memo? How often? We have an update at least once a month with other updates. with other updates as necessary. Okay. Could you give me a copy of your memo that you spoke of tonight and a copy of the six-month worth of updates? Please and thank you. Okay. Any other discussion on the report? Darren, did you have something? I'll make a comment on the McGuire Woods. So just so everyone knows, and we did a funding forum, I think a week and a half ago, something like that, all federal and state processes right now have been frozen by the federal government, so there will be no money moving that is not already appropriated or allocated. All the notice of funding opportunities have been frozen until the presidential order changes on that. There is no funding nominations or ability to get right now other than local, you know, estate funding type stuff that's already been sent out. Alderman Sanders? I saw your hand up. Go ahead. All right, my sister. Okay, you are not hitting the nail right on the head, okay, with your assessment of what state and federal is doing. one question that I I have let me get let me get it right did we vote as counsel for consulting services I'm trying to recollect yes we did we did and was it approved was it it was not approved I hope so it was you messing with me okay all right okay it was approved and that's what that's what my my concern was I know we're talking like um they're they're in the mix of doing consulting services for the city of Freeport and that's what I that's what my understanding they have a signed contract yeah okay okay I didn't get a copy of it but that's okay I think you probably did in your packet oh okay uh Alderman Monroe I I'll wait mayor I'm good okay I have a question well you yeah that'd be like number six for you so So, counsel, do you mind? Don't mind. Okay, go ahead. Okay, so why would we continue? Why would we continue knowing that funds are at a halt? Why would we continue putting money into something that we're not going to be able to reap any benefits from? Holderman Sellers. Are we still looking at, didn't you say, Darren, there was state funding that they can look at while they're down in Springfield? Is it state? We just can't look at federal, but we can look at state, correct? Yes and no, like motor fuel tax money, those types of items like that, ITEP, things like that are not frozen at a local level, but anything that has federal dollars attached to it, Rob and I went to a little mini conference today, anything that has any federal dollars attached to it, that includes one dollar, or if that is all in basically in the icebox right now until further notice. Thank you, Madam Mayor. I actually will go right now because this pertains to this conversation of federal funding. This week, our police department decided to put out a trust act letter that essentially will probably block us from most federal funding. and the reason why is because we're refusing to work with federal law enforcement when it comes to enforcement of civil immigration laws especially when it pertains to criminal migrants who they are trying to track down. So we've seen in the last week or two both the mayor of Chicago and the governor of Illinois have and the Department of Justice now breathing down their neck. The same is going to happen in Freeport because we have decided to side with the law of Illinois and ignore the federal laws. So it's disappointing that on one hand we say we're going to hire this firm to go out and get federal funding and on the other hand without the consent Without the advisement from the council, we're going to go out and put a letter out that then puts us aligned with the same people who are now facing federal retribution. And it's very concerning. We have to figure out what it is we want to do as a city and how we want to be viewed and how we want to go about getting these federal funds. because without the federal funds we can't rebuild our infrastructure. And thumbing our nose at the President of the United States in a Facebook post without having a discussion in here first to make sure it's the right thing to do, we all agree, we're just going to go out and do it, kind of goes against what we as a community have been about. We've worked through most of our issues in here. We don't always see eye to eye. We don't always agree. but we have to work together as a community in order to get these funds that are going to build our community back. We have no hope from the state of Illinois who is now billions and billions of dollars in debt, hopelessly in debt. It's a race to figure out between us, California, and a couple of other states who's going to file bankruptcy first. But these federal funds and this organization that we're talking about here, who is now going out and fundraising, essentially, consulting us for lobbying and government relations, is now in the middle of our politics. We put our politics on the front page and now this organization is stuck trying to fight through that and we've put ourselves and aligned ourselves in a way that quite honestly may prohibit us from getting federal funding. That's where my problem is. It's that point. Okay, so that was totally off topic. Chief, would you like to respond? Sure, just in response to the reason why that was released, I was approached by our school resource officer, there was some angst in the school, I was also made aware of people in the community thinking we had a pretty heavy presence on Oak for a long time, and still do, and seeing us out there in plain clothes with vests on, thought that immigration was in town, I was just clarifying what the rule of law is, how we're governed at this point and that there were no ICE agents in Freeport just to put the facts out there instead of having this fester and cause problems within the school and the community and so that was the reason for that. Thank you. Is there any other discussion concerning the McGuire Woods report? Seeing none, we'll move on to department head reports, which would be finance. you're not at your seat I can't that's kind of nobody will be able to hear you Larry well I don't know what to tell you no there's not been any motion it was just an ask for an update of a report and so that's what the city manager was doing thank you finance thank you your honor I would just like to take a moment to congratulate Gladys Hilton. She retired today after 25 years of service to the city of Freeport. We're so happy for her, and she will be greatly missed. We agree. Community Development. Community Development. Nothing tonight, Madam Mayor. Thank you. Public Works? I have one thing. The street superintendent asked me to relay some information. There was quite a few Facebook book posts on Friday, so we want to clarify some information. The street department is not scheduled like fire police departments. We don't have people on shift 24 hours a day, but we do have people on call 24 hours a day. Friday's event was a winter weather warning for our area. We all knew it. It didn't come in the same time as they predicted. The city issued a snow emergency earlier in the week when these are ordered. It strongly encouraged for people to stay home during the squall events. That being said, That being said, we had six guys that were called in to plow priority routes. Those six guys promptly came in at 7.30 on Friday night to do primary routes. Everyone came in again at 4 a.m. on Saturday morning and plowed all the streets, parking lots, cul-de-sacs, primary alleys, along with the city-owned sidewalks. Pat was hired to be resourceful as possible when spending taxpayers' money. It's not feasible to be out wasting salt and overtime money during a squall event at night. We're best off to wait until after it runs its course the best we can and then attack it at night when people are not around. I want to give a little history of the plowing that happened last week. the guys worked from 4 a.m. to 6 p.m. Thursday. They worked 4 a.m. to 3 p.m. Friday. They were called back in at 7.30 to 11 o'clock on Friday night and then they were in again at 4 a.m. to 11.30 on Saturday to remove all the snow and ice again. Due to OSHA standards we have to let the guys have time off to rest because they have CDL licenses required by law and also we were trying to be good partners to them to give and give them some time with their Valentine partners that they hadn't seen since they were at work at 4 a.m. on Friday. I'm not going to read the rest of the email, but it doesn't pertain to that subject. We do our best that we can. We have a very lean crew and they deserve time with their family too. And if people are out risking their own lives during a snow event, that choice is on their own. Thank you. Thank you. Fire. Nothing this evening. Thank you. Police? I have no report. Thank you. Thank you. Library? I just want to remind everybody that we have our rescheduled board meeting tomorrow night from last week. So it'll be at the library at 6 p.m. Thank you. IT? Thank you. City Manager? I'd just like to echo Michelle's comments about Gladys. Gladys, you will be missed. Thank you. Yeah, that was exactly what I was going to say, too. So yeah, 25 years of service with the city, so we appreciate her. Alderman, I think it would be Simmons, you were at the start? No, but thank you, no. Alderman Parker? I'm going to keep my mouth shut on one subject, but I do want to thank the street department. They did an excellent job. Thank you. Alderman Stacy? No, thank you. Alderman Sanders, I'll wait until you get to your chair. Okay. Or your seat. Yeah. I don't have a, I have an array. of things I want to comment on or statement. Thank you. Alderman Sellers. Yes, I got a text message that would like me to let everyone know to join the Citizens Utility Board, Cub, Environmental Study Group, and State Representative Jabba Cabello to learn about how to reduce your utility bills. and tap into money-saving clean energy programs. It will be Thursday, March 6, 530 to 730 at the Freeport Public Library, and she would like everyone to come out and bring some of your utility bills that they could also look at and help you out on. Thank you. That's about it. Yeah, thank you for mentioning that. I forgot, also with Representative Cabello, he is doing an event here at City Hall on Friday, I believe 8.30, the entire business hours of City Hall for iPass, where you can turn in your old iPass and get the new, however they had that worked out. I'm not sure of the details. But anyway, you can come here. That's an event sponsored by Representative Cabello as well. What time? Business hours, 8.30 to 5. Friday is 6, isn't it? It's kind of long, yeah. Friday, all day here, Friday. All day Friday. Alderman Clem? I'd just like to add a couple things. Kudos to the street department and thank you to the guys that really worked hard on the water main breaks that we had and things going south on a couple of those. as we all know they go out in pretty inclement weather and take care of things for us we appreciate their work also on March 5th mark your calendars there's going to be a candidate for them again at the Eagles Club whatever you do please get involved whatever you do vote thank you Alderman Monroe. Thank you madam mayor I would like to thank all those people that were able to fight their way home after work so that they could pay their and I'm a member of the City of Freeport and they made it home safe as best they could. I probably should thank myself for working 12-hour days, five days a week as well because that's what the Public Works Department wants to do. We have a responsibility to this city. We pay a ton. I want to add a word in front of that to add a little color to it. A ton of taxes. And, you know, I think about half the Public Works probably doesn't even live in the City of Freeport, but we all do and we all pay taxes. Well, some of us do and don't But with that said You know, the expectation is When the snow is two inches deep on the roads That somebody's out plowing them And that we know that's coming We've got partners in the federal government That know it's coming And they tell us it's coming We've got apps that tell us We've got the weather service The Stevenson County Sheriff's Office app tells you But it's dangerous And those people have to get home And to expect them not to get home during a rush hour as we would call it here in Freeport even though compared to Chicago it's not really a rush hour they still have to get home from work they have to get home from the store wherever it may be and to not have the main thoroughfares at least getting touched is a problem and I think it's it's time that we expect more of our government we're seeing that happen at the federal level we should expect the same at the state and local level as well and that means you have to work and sometimes you have to work really I think it's really hard, and sometimes you get to work a little bit easier. All of us do the same thing. The fire department, they do the same. The police department, although the police department tends to run from call to call a bit more, that's a lot of work, and those agencies were stretched as well, but I think we've got to think outside the box and come up with a plan. We've got a lot of CDL drivers in this city who could potentially help us out in these events who could come in and help out, and I think we need to look at some of those options kind of moving forward. Thank you, Mayor. Next is public comment. Are there any public comments this evening? Go ahead. My name is Cheryl Altman. First, I wanted to touch on the lighting system. For everybody that has a child that's been shot, because you guys, you say you got $13,500, so you're telling me that your child's life wouldn't be worth that $13,500 to put a light up? I'm a mother who lost their son at 21 years of age, she was. And I guarantee you, any mother, that next time you find a child that's been shot on there, you go tell that parent that the city didn't want to put up these lights, but yet they can go and spend all this money on snowplow, which you could have used, snow spreader, if it was hit, you could have got insurance money. So you're telling me that kids' lives aren't important or the citizens of Freeporn aren't important. More important is you watching that little tiny dollar. But we all pay taxes here. Second, I'm going to address this to Wayne Duckman. You keep saying that the building you tore down on Shawnees that belonged to Akia Sanders was in terrible shape. It was bad shape. But why aren't you putting a sticker on the Raleigh building that's been in that condition for years. You refused to tear that down. It had asbestos in it. You won't tear that down because you're thinking you might get something along. That train might come through and you might be able to sell that property. And like Albers, you gave Albers a chance to buy that other Raleigh building for a hundred bucks. And then you tore down her place. And I know, and you're not going to like this, Mayor, but it's who you know and who your friends are because I know who your friends are. I went to school with you. Wow. Are there any other public comments? So I'm Akia Sanders along with Tiffany Sanders. I own 404 and 402 Shawnee. You got to wonder, how would you need your permission to need the council's permission to pay for a demolition and you didn't even need their permission to address the situation first And every time you open your mouth, Wayne, you help me out. You sat up there and told Monroe that you didn't get served a stop demolition order. That was a lie. If anybody want copies, I have the time, I have a video of speaking to you before you demoed my house, after I served you papers, stating that I served you papers, you're going to knock my house down anyway. served you papers, you're going to knock my house down anyway. So you lied. I mean, anything I mean to do. And then you got to ask, like, why was it an emergency to knock that house down when you already had 10 approved? There was no fire. It was not falling down. It wasn't in, you know, the shape Milton Motors was in passing recently. Don't know. That's one. Then I wanted to address the lighting issue. It disturbed me last time that I didn't get to comment. I was bothered by Stacey or by Joy saying she was safe. when did Oak Street become about you being safe you never you don't even comment or you don't say anything about when people email you you don't respond back and then Miller you you addressed Stacy like why was it only a fifth word problem she's a fifth word ultimate you are the city of Freeport I have not once heard you say you have circled any block in that neighborhood and we became a distressed city I'm not going to take the new name that y'all tried to soften up we became a distressed city and y'all use the money to pretty up where you hang at by the Wagner house. Somebody got shot and I don't know for sure it was because of the light issue and they can't find the shooter. And I watched you go to an event where that family celebrated celebration of life and that statement, you attending that and smiling was diabolical to me. And this is the weakest display of leadership I've ever seen to wait and say let's become a distressed city. That's saying let's wait to somebody else gets shot, beat up, or killed. Just, I mean, what the heck? Nice going. Y'all doing a real great job up here. Nobody likes you, though. Next. I don't really have anything in particular to comment on. Can you identify yourself, please? Micaiah Stacy, sorry. I moved out of Freeport in 2020 to Ames, Iowa, and spent four years there getting my degree. I recently went to Des Moines and talked to my friends that live in Des Moines, even one in a trailer park. and told them what's happening in Freeport. And they were flabbergasted at the least. I love this city. I want to continue living in the city. I want people my age to not feel like we have to leave. So when there's little things about, oh, shouldn't all the city get lights? Yeah. Duh. That's not the problem. The problem is we're focusing on all these small other petty things to be like, oh, look at our crime rate compared to Chicago. Look at the crime rate compared to Des Moines. I pulled it up. It is astonishing, and even downtown Des Moines lit up like a Christmas tree, and that helps, but even the trailer park my friend lives in, she could go stand on the street and I can see her in a trailer park. We can't do the same for our streets. I don't want to leave here again, but this council and the city in general is making it very hard to want to stay for my safety and the safety of my family. My mom has put roots down here. My brother may have put roots down here. I don't want to spend the rest of my nephew's life only seeing him once a month like I did from 2020 to 2024. Can we please figure something out for the love of the city, not for our own well-being or whatever it is? You love the city. You want to live in it. You want to be the mayor. Please do something about this. Thank you. Is there any other public comment? Tommy? Wayne Dickerman You got an update about the Holiday Inn Holiday Inn is not open, Tommy We are working on getting that one torn down as well What about that Lincoln What Don Parker said That Lincoln Lincoln St. That what? That Lincoln The school in Chicago That old school Oh Oh, we're working on demolishing that one as well, Tommy And that Jersey Mike was looking good, that's why I buy that Jersey Mike, right, yep, by the old GameStop, yep, we're still working on that one I had a talk to our building inspector, they're full steam ahead on that one So, I hope you're hungry Are there any other public comments? If not, I'll entertain a motion for adjournment So move Second Motion made by Alderman Sellers, seconded by Alderman Monroe, all those in, oh, it has to be a vote, it has to be a vote, Simmons, Parker, Aye, Stacy, Sanders, Aye, Sellers, Aye, Clem, Aye, Monroe, Aye,