WEBVTT 00:00:00.240 --> 00:00:30.220 Thank you. 00:00:30.240 --> 00:00:31.160 And then we'll just 00:00:31.160 --> 00:00:44.650 We'll do the work 00:00:44.650 --> 00:00:46.770 Yeah 00:00:46.770 --> 00:00:49.730 We're not trying 00:00:49.730 --> 00:00:51.530 And I don't think there's that much there 00:00:51.530 --> 00:00:55.310 and thank you for listening to all the best people. 00:00:55.310 --> 00:01:00.210 Thank you for listening to the The Greenwoods. 00:01:00.210 --> 00:01:07.870 The Greenwoods is a big gap. 00:01:07.870 --> 00:01:13.750 Yes, it's a big gap. 00:01:13.750 --> 00:01:19.750 Yes, we have a lot of people who don't know who's going to say, 00:01:19.750 --> 00:01:21.970 Yes, ma'am 00:01:21.970 --> 00:01:25.290 You didn't want to throw your two zones there a bit? 00:01:30.810 --> 00:01:31.610 Neither am I. 00:01:31.610 --> 00:01:32.750 I live in a kind. 00:01:36.910 --> 00:01:38.130 Well, and it's 00:01:38.130 --> 00:01:41.050 some of ours. 00:01:41.050 --> 00:02:42.420 Thank you. 00:02:42.440 --> 00:02:59.020 Good evening. Justin, could you please give the invocation this evening? Good evening, Madam Mayor, 00:02:59.220 --> 00:03:09.500 Council, everyone, would you please pray with me? Lord God, Father, Son, and Holy Spirit, it is in you that we 00:03:09.500 --> 00:03:18.380 live and move and have our being. You have made us, and so we are yours, not our own. Lord, you have 00:03:18.380 --> 00:03:48.240 provided and set in place whatever powers, governments, managements exist. And even as you have placed calling upon each one of our lives and gifted us with every ability that we have to carry out those callings, you encourage us to turn to you for wisdom and strength. And you are so kind to hear and answer prayers generously, even liberally. And so we pray for this council tonight and its work. We pray for 00:03:48.240 --> 00:04:18.220 for our city workers across each department. We pray for first responders throughout our city and our county. Lord, move each one to call upon your name for help and safety, for wisdom and strength, even as we ask those same things for them now here tonight. And Lord, we regularly hear and say ourselves that we live in divided and divisive days. May we live compassionately and patiently before you and with each other. 00:04:18.240 --> 00:04:34.120 each other, and enable us, Lord, to find the grace and forgiveness that you alone grant, that we might live lives of grace and honor in the days that you have given each one of us, and help us tonight, I pray, in the name of your only son, amen. 00:04:36.040 --> 00:04:36.680 Thank you. 00:04:37.220 --> 00:04:40.360 Then I will officially call this meeting to order. Madam Clerk, could you please take the roll? 00:04:40.740 --> 00:04:41.260 Mayor Miller. 00:04:41.500 --> 00:04:41.740 Here. 00:04:42.260 --> 00:04:43.220 Alder Persons-Klemm. 00:04:43.380 --> 00:04:43.600 Here. 00:04:43.880 --> 00:04:44.120 Monroe. 00:04:44.480 --> 00:04:44.680 Here. 00:04:45.060 --> 00:04:45.340 Simmons. 00:04:45.760 --> 00:04:45.980 Here. 00:04:46.200 --> 00:04:46.560 Parker. 00:04:46.800 --> 00:04:47.000 Here. 00:04:47.400 --> 00:04:47.840 Stacey. 00:04:48.240 --> 00:05:11.550 Here. Shadle. Here. Sanders. Here. And Sellers is absent. Could you please stand for the Pledge of Allegiance led by Alderman Clem. Pledge of Allegiance to the life of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. 00:05:15.490 --> 00:05:19.390 Item number one is the approval of the agenda. Is there such a motion? So moved. Second. 00:05:19.390 --> 00:05:46.150 Second. The motion made by Alderman Monroe, seconded by Alderman Shadle. All those in favor signify by saying aye. Aye. Aye. Opposed? That motion passes. Item number two is approval of the minutes from the meeting on September 3rd, 2024. Is there a motion to approve? So moved. Second. Motion made by Alderman Monroe, seconded by Alderman Shadle. All those in favor signify by saying aye. Aye. Aye. Opposed? That motion passes. Public comment? 00:05:46.150 --> 00:06:10.290 It looks like it's all non-agenda items, so we'll move on to the consent agenda, which is considered to be routine in nature and acted as one motion unless a member of council would like to have something removed for further discussion. 00:06:10.290 --> 00:06:40.030 Seeing none, the consent agenda consists of approving to receive and place on file from August 2024, the building permit report, the fire department report, police department report, the housing authority monthly report, and the greater fruitport partnership monthly report, also as a proclamation for the national sea tracks, think train week, September 23rd through the 29th, also the adoption of resolution 2024-102, which is the resolution to request temporary 00:06:40.030 --> 00:07:02.730 Street Closures for the Freeport High School Homecoming Parade dated October 9th, 2024. Also is the approval of the finance bills in the total of $2,265,039.97 and the approval of payroll for pay period ending September 7th, 2024 in the total of $654,071.28. Is there a motion to approve? 00:07:02.730 --> 00:07:04.510 So moved. Second. 00:07:06.780 --> 00:07:12.640 A motion made by Alderman Shadle, seconded by Alderman Clem. Madam Clerk, could you please take the 00:07:12.640 --> 00:07:22.500 roll? Clem. Aye. Monroe. Aye. Simmons. Aye. Parker. Aye. Stacy. Aye. Shadle. Aye. And Sanders. Aye. 00:07:23.000 --> 00:07:31.780 The motion carries 7 to 0. Madam Clerk, could you please read the appointment? Yvette Sellers to the Arts and Culture 00:07:31.780 --> 00:08:04.040 Commission. Is there a motion to approve? So moved. Second. A motion made by Alderman Parker, seconded by Alderman Shadle. Any discussion? Madam Clerk, all those in favor? Aye. Opposed? That motion passes. Item number six is a second reading of ordinance 2024 50. Could you please read this? Ordinance authorizing a lease with Matthew Van Bergen for Hangar J at Albertus Airport. Thank you, 00:08:04.040 --> 00:08:34.020 Manager, Boyer. Thank you, Your Honor. Again, this is approval for Hangar J lease for the amount of $800 per month with Matthew Bergen, and it will generate $800 a month for the city, and staff approves the, or recommends the approval of this hangar lease. Any discussion? Madam Clerk, please take the roll. Clem. Aye. Monroe. Aye. Simmons. Aye. Parker. Aye. Stacey. Aye. Shadle. Aye. 00:08:34.040 --> 00:09:03.860 Aye. And Sanders? Aye. The lease is approved 7-0. Item number 7 is the first reading of ordinance 2024-51. Could you please read this? Ordinance approving financing or funding for purchase of a utility vector sewer cleaner for the utility and street departments. Thank you. Manager Boyer. Thank you, Your Honor. City Council approved the purchase of a utility vector sewer cleaning truck at the meeting held on September 3rd in the amount of $587,670.06. 00:09:04.040 --> 00:09:32.000 At that time, council was informed that financing for the purchase would be presented at the next city council meeting to be held today. The city has utilized tax-exempt government leases as a source of financing previously. The advantage of this type of funding is the lower rate of interest compared to regular market lending rates. Because the lesser does not pay federal taxes on the lease payment it receives, it can offer lower financing rates to the government agencies with a municipal lease. 00:09:32.000 --> 00:09:59.600 The intent of the leasing is to purchase and take title to the equipment. The quarterly payments for this lease will be paid out of the sewer fund and the finance department received proposals from tax exempt lending corp with a rate of 5.49% for seven years and U.S. bank corp government leasing with a rate of 4.63% for seven years. Staff request council to approve a seven year tax exempt municipal lease agreement for $587,670. 00:09:59.600 --> 00:10:06.540 $10,670.06 with U.S. Bancorp government leasing and financing at a rate of 4.36% for seven years. 00:10:07.180 --> 00:10:13.980 The proposal is good until November. So staff encourage. Is there a motion to move this forward? 00:10:14.320 --> 00:10:19.960 So moved. Second. Maybe a motion made by Alderman Monroe, seconded by Alderman Shadle. 00:10:19.960 --> 00:10:48.420 Clem. Sorry. Motion to suspend the rules. Do we have a second? Second. Okay, so the motion before you is the suspension, which is non-debatable, must pass by two-thirds majority. Madam Clerk, could you please take the rule on the suspension only? 00:10:48.420 --> 00:11:22.910 Clem? Aye. Monroe? No. Simmons? No. Parker? Aye. Stacy? No. Shadle? Aye. And Sanders? No. The motion fails for lack of a two-thirds vote. Okay, so now before you is the motion to move it forward. Is there a discussion? 00:11:22.910 --> 00:11:25.370 Alderman Sanders. 00:11:25.970 --> 00:11:37.450 Yeah, I'd like to know on this item, did we do a proper bidding for another option? 00:11:37.450 --> 00:11:38.410 Maybe, I don't know. 00:11:39.090 --> 00:11:51.410 Is this the only unit that's available to us that we have had the opportunity to look for other 00:11:51.410 --> 00:11:53.630 Alternatives? 00:11:54.430 --> 00:11:57.930 Alderman Sanders, this was a demo model. 00:11:58.430 --> 00:12:01.650 It's a Vector brand, which is a very good brand. 00:12:02.310 --> 00:12:05.350 They brought it out to demonstrate to the crews. 00:12:05.530 --> 00:12:11.270 It's basically like our old one, and we are getting it at a discount compared to new, because 00:12:11.270 --> 00:12:13.750 it has been used a handful of times to demo it. 00:12:14.330 --> 00:12:21.410 So they're a source well dealer, and source well dealers, no one requires three bids with 00:12:21.410 --> 00:12:30.930 the source well dealer. So this is actually a very good bargain for an almost new piece of equipment that we can use today. 00:12:30.930 --> 00:12:35.450 So we do get in the business of buying used equipment? 00:12:36.190 --> 00:12:50.930 In this particular case, yes. And this is no different than the ladder truck we purchased last year, I guess it was, maybe two years ago, where we purchased the demo model in lieu of waiting for years for the equipment to be manufactured. 00:12:51.410 --> 00:13:21.310 and delivered. So what's the as-is policy on making purchases of used equipment? I think the attorney has some insight on that for you. Okay. So the purchase of the vector truck, that was already approved at the last council meeting. So tonight what's on the agenda is just how do we pay for it? And what's on the agenda is just to approve the loan with the bank. So it has been approved. Yeah, that was on the agenda. 00:13:21.310 --> 00:13:51.150 at the last meeting. All right, thank you. Darren? Yeah, so the reason that we asked for the suspension of the rules tonight is because we, as the approval from the last meeting, sent a letter of intent to the factor manufacturer to purchase it, and in that letter of intent, we had 30 days to get our financing in place, so that's why it will no longer be reserved for us and can be sold out from under us if we don't suspend the rules and make a motion because our next meeting, I believe, is not until October the 7th. 00:13:51.150 --> 00:13:51.550 Seventh. 00:13:54.350 --> 00:13:55.170 Vilderman Stacy? 00:13:55.490 --> 00:13:58.730 So what are our other options for paying for this then? 00:13:59.510 --> 00:14:06.960 I would defer to the finance director on that. 00:14:07.680 --> 00:14:15.860 We talked about that last week that our cash reserves have the money, but we don't want to deplete them, 00:14:16.260 --> 00:14:20.280 and we can't take this money from CIP because it's not a capital project. 00:14:20.280 --> 00:14:37.260 We do have enough to cover in it, but the finance director didn't feel comfortable with some of the sewer repairs and things like that that we have been having happen within the utility lately to deplete that, and usually a purchase of this size, this is how we've been buying them on a lease. 00:14:38.940 --> 00:14:50.120 Is this the equipment that they said was the most important piece of equipment? 00:14:50.280 --> 00:14:56.880 for this city, the one that came after both of the vehicles last week? 00:14:57.360 --> 00:15:03.620 Yes, the sewer, the sewer vector equipment is used not only by water and sewer, but it's also been used by the street department. 00:15:03.620 --> 00:15:11.760 We do a lot of hydro vacuum with it. Most days we have two of these on the street. Right now we only have one that's functional. 00:15:11.940 --> 00:15:20.100 The other one, as I told you last year, is a 2002 and it's fully depleted. We can't even use it because it leaks sewer down the streets 00:15:20.100 --> 00:15:25.280 when we bring it out of the shop. So it's, there's really not much left of it, to be honest with you. It's not 00:15:25.280 --> 00:15:31.940 roadworthy either. It doesn't, didn't pass the inspections. Alderman Sanders. So, so where are 00:15:31.940 --> 00:15:40.140 we at, at this point? We've already sent a letter of intent to Vactor, the manufacturer, the sales 00:15:40.140 --> 00:15:45.760 people that, that brought it out. This, as I explained at the last meeting, the only time that 00:15:45.760 --> 00:16:15.640 this has been used was actually in Freeport when we demoed it here so we're the only ones that have used it we cut the the ties off of it to to demo it to make sure it's what we wanted and it's been driven to three cities since they've got it so we feel confident the warranty is bumper to bumper full just like it was brand new and never been used and so what we're talking about tonight is to reinforce what we're what the last approval was on this item no manager 00:16:15.640 --> 00:16:45.480 Boyer? It's basically to approve the financing. That's all. Okay. Which comes back to the urgency because of the time frame of what we have before us. So just to remind council, we got a rate from the manufacturer's sales rep and a rate to lease it, excuse me, over the seven year period and it was higher than we anticipated. So the finance director shopped around to banks that we normally lease equipment with and she found better 00:16:45.480 --> 00:16:51.240 rates, better terms for the payments. That's why we asked for some time at the last meeting to find the 00:16:51.240 --> 00:16:58.760 best rate for Freeport. So would it be fair to say that you jumped the gun in sending out this letter 00:16:58.760 --> 00:17:08.880 without knowing how the council really felt about this matter? No, ma'am. We sent it out after the 00:17:08.880 --> 00:17:14.520 approval at the last meeting, which was the resolution to purchase it based on financing. But we had not 00:17:14.520 --> 00:17:46.370 discussed how we were going to purchase it. That's what we're doing at this meeting. The letter of intent is to hold it until we sign the contract. Nothing's set in stone. It's so that they would not sell it out from under us for 30 days. Okay. Sounds good. Okay. So since the vote has failed, where do we go from here? Attorney Zito would have to tell us that. So because the motion to suspend the rules failed, so this will go, 00:17:46.990 --> 00:18:14.790 If nothing else is done on this matter, it will show up on the agenda at the next council meeting as a second reading on the loan. And if you guys approve it, then you'll have a loan for it. But the problem will be potentially that the vendor may not have held the truck for us anymore because they gave us a 30-day window to get our financing in place there. So it might be gone. 00:18:14.790 --> 00:18:47.020 and if it is then obviously by the next meeting then they make no sense obviously to approve the loan because you don't need it at that point. Okay, so could one of the aldermen that voted no on the suspension changes her mind and bring it back up for suspension to consideration? Motion to reconsider? Motion to reconsider. I'd like to. Wait, you have a question. Sure, go ahead, read it. So in your minutes from the September 3rd meeting, 00:18:47.020 --> 00:19:17.000 it breaks all this down we had this discussion and it says a letter of intent and purchase order would provide for an early November delivery I don't have in here specifically that it was discussed but I believe all of these options were discussed and it was council's direction to finance and that I'm pretty sure that was all said at the last meeting with all due respect I think jumping the gun was perhaps the motion to suspend is we probably should 00:19:17.020 --> 00:19:27.280 should have had this discussion, and then so Mayor back to bringing it back by one of the party that failed would tie that all together. 00:19:28.040 --> 00:19:31.480 Right. So, Alderman Monroe, I think you had your hand up next. 00:19:31.480 --> 00:19:44.660 I did, Mayor, and the city clerk hit the nail on the head. We've got a couple of gentlemen that like to tax and spend and ramrod everything through, and we want to have some discussion to understand what the best option is for the city. 00:19:44.660 --> 00:19:57.980 and you know that's what that's what this is about and this is why we end up in these positions because nobody wants to have a conversation nobody wants to have a discussion what's best where the financing could we 00:19:57.980 --> 00:20:25.180 We're the financing. Could we afford to do it? There were two options here, financing or funding it. And I think a discussion was warranted to figure out what the right direction was and to ask questions of the finance director. And my concern is this. We can find a million dollars in the emergency fund to run a water line out to the west side of town. We can't find it for something that we desperately need, I guess. 00:20:25.180 --> 00:20:36.300 and that's the question that I've got and that's what I think really needs to be answered and asked and I think we've got to be able to have a conversation about it and not just ramrod things through. 00:20:36.860 --> 00:20:37.540 Manager Boyer. 00:20:40.320 --> 00:20:46.400 All I can say is we budgeted for equipment that we forego the purchase of so that we can move forward with this particular item. 00:20:47.260 --> 00:20:49.240 There were several generators that we budgeted for. 00:20:49.460 --> 00:20:50.980 We are going to postpone those purchases. 00:20:51.780 --> 00:20:53.560 This is a critical piece of equipment. 00:20:53.560 --> 00:21:23.560 we were planning to purchase a new one next year and it failed before we had a chance to get there the equipment was 20 years old had survived at the city for many years and we did discuss the financing option coming forward at this meeting director Richter I'd like to answer Alderman Monroe the CIP funds the reason why we can do projects why we can fund a million dollar project is 00:21:23.560 --> 00:21:42.100 because by ordinance, CIP money can only be used on projects. I can't buy capital things with them like a truck. I just can't. I have to use operating money to pay for that. If the CIP ordinance was changed, I could do that, but I just can't do it that way. 00:21:42.100 --> 00:22:12.020 Do you have a follow-up? I do have a follow-up and thank you for that but the point is is that we could ask the question and understand it better and get back to that point and then we would understand the importance of getting this through through the financing and that's just you had gone back and done the rates but instead there was a motion made immediately after which stopped all conversation and that's the problem and I think we've got to get back to working together and and not 00:22:12.020 --> 00:22:26.500 trying to block each other on every little project. You know, it's insane. And I think I will stand as one of the naysayers in the first round to make a second motion to bring this back up for reconsideration. 00:22:26.960 --> 00:22:27.180 And I. 00:22:28.060 --> 00:22:29.420 Okay, so do we have that? 00:22:29.900 --> 00:22:30.700 I think it's all. 00:22:31.820 --> 00:22:32.840 Yes, but I. 00:22:33.340 --> 00:22:34.100 Okay, so. 00:22:34.420 --> 00:22:35.280 Yeah, and I concur. 00:22:36.060 --> 00:22:38.480 So did you, are you making a motion? Is that what you're telling me? 00:22:38.500 --> 00:22:39.340 Yes, to bring it back. 00:22:39.340 --> 00:22:46.040 Okay, so we have a motion on the floor made by Alderman Sanders, seconded by Alderman Merrill for suspension of the rules 00:22:46.040 --> 00:22:46.300 Yeah 00:22:46.300 --> 00:22:47.460 No 00:22:47.460 --> 00:22:51.600 You have to do a motion to reconsider that vote 00:22:51.600 --> 00:22:53.060 A motion to reconsider the suspension 00:22:53.060 --> 00:22:53.880 Right 00:22:53.880 --> 00:22:54.300 Okay 00:22:54.300 --> 00:22:55.300 Yeah, reconsider 00:22:55.300 --> 00:22:59.840 Okay, so again, that's a two-thirds majority and it's non-debatable 00:22:59.840 --> 00:23:01.600 So, Madam Clerk, no 00:23:01.600 --> 00:23:02.200 No, no 00:23:02.200 --> 00:23:04.040 It's still not time 00:23:04.040 --> 00:23:07.040 What's on the floor then is a motion to reconsider 00:23:07.040 --> 00:23:07.720 Right 00:23:07.720 --> 00:23:14.860 The failure of the motion to suspend the rules. Yes. You got a lot of layers here. 00:23:15.100 --> 00:23:23.300 And now we can have that discussion. We have to have a vote on that. Do we vote on the reconsideration? 00:23:23.300 --> 00:23:30.760 The motion to reconsider has been made and seconded. It is debatable and it has to pass by a majority vote. 00:23:30.760 --> 00:23:40.440 just the motion to reconsider. If that passes, now you're back to the point of the motion to suspend the rules, which is non-debatable, and two-thirds vote. 00:23:40.740 --> 00:23:46.000 Okay, so discussion on the reconsideration portion. Is there discussion on reconsideration? 00:23:46.260 --> 00:23:46.560 Yes. 00:23:48.860 --> 00:23:49.840 Do you have something you want to say? 00:23:49.840 --> 00:24:12.100 Oh, well, yes, we, we, we wanted to understand, uh, uh, why, why was it, um, held back from debating or talking about this new equipment and what it really means to the citizens of Freeport and why we are making this, this major investment. 00:24:12.100 --> 00:24:41.780 and so I think the council needs to be able to elaborate on why it is a necessity to the city and give the residents and the people of the city an opportunity to understand as well otherwise that wouldn't have allowed us to go into the suspension motion so quick and so soon without understanding why we're there so this is this is what I wanted to just okay so this is just about the 00:24:41.780 --> 00:25:11.260 reconsideration. Yeah. You want to talk on the reconsideration? Well, I just want to say the only reason I brought it up for suspension of the rules is because it says it right here, and we've had that since last Friday, and I just brought it up. I requested suspension of the rules. You guys are all alone. They're trying to block everything in the world. Well, the thing about it is, well, the thing about it is, it would be appreciated. I don't think you have the floor, so. I'm sorry. I'm sorry. Yeah, when I get into a discussion, I'm back and forth all the time. 00:25:11.260 --> 00:25:34.800 But my thing is, it would be a courtesy for the council to have that opportunity to hear what was proposed and what was already approved to elaborate on that particular subject or that discussion. That's all I'm saying. 00:25:34.800 --> 00:25:37.620 Okay. Okay. So you have more on reconsideration? 00:25:37.620 --> 00:25:40.660 I'd just like to say we heard all that once two weeks ago. 00:25:40.660 --> 00:26:10.590 Does it matter? Yes, it does. Alderman Stacy? It doesn't matter. We're not trying to block nothing. We're trying to get an understanding of what's happening in our faces. Some people don't understand that. When the motion was made, I said, discussion, discussion. You did not hear me. So we're entitled to that. 00:26:10.590 --> 00:26:47.280 as the council. We do need to look at the situation, openly speak of it, and determine what we can and cannot do as a whole. We forget we're supposed to be doing what's best for this city. And so I don't want to hear, oh, you're always trying to block something. That's not truth. Now, I have another question pertaining to 00:26:47.280 --> 00:26:53.440 the pay, however. Okay, that's not what's on the floor, so you'll have to wait. Okay, that's what I 00:26:53.440 --> 00:26:58.380 wanted to do. Yes, so we can get back to that, but right now, it's the, are we going to reconsider 00:26:58.380 --> 00:27:04.360 the suspension? So if there's no more discussion on that, Madam Clerk, would you please take the role 00:27:04.360 --> 00:27:18.410 on the reconsideration? Clem? Aye. Monroe? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. Shadle? Aye. And Sanders? Aye. 00:27:18.410 --> 00:27:48.130 the motion passes seven to zero okay so now I believe I need a motion for or do we not for suspending the rules still get discussion right I just didn't know what the right order was right so now you're back you the motion to reconsider has been brought back so basically now you're at the motion to suspend is on the table but you have you know so you don't need another motion in second but you just need to discuss and then well it's a motion to reconsider there's so it's non-debatable so it's just that it's the motion to 00:27:48.130 --> 00:27:54.190 reconsider. It's just, or the motion to suspend is on the table. It doesn't end the discussion. It just has, 00:27:54.310 --> 00:28:02.250 it's an order. It's a process. Right. So if the motion to suspend passes, then it's just like we're at 00:28:02.250 --> 00:28:07.430 second reading now, and there's still discussion then on the second reading. So there still will be 00:28:07.430 --> 00:28:14.070 discussion. How can we make a motion on whether or not we're going to suspend when we're still not sure 00:28:14.070 --> 00:28:45.420 for what we want to do. Yes, that part. Only speeds it up so that you don't have to do the vote on the loan in two separate meetings, right? So if you vote to suspend and that's approved, then you're sitting at second reading and you still have discussion on whether or not to approve the financing of the loan or not. 00:28:45.420 --> 00:29:05.900 I think we're putting the cart before the horse because we're going to vote on waiving the rules and, I mean, we can do it, but it's like we're voting on waiving the rules when we haven't even decided what the rules are, what the payment is. 00:29:05.900 --> 00:29:33.220 The only way right now is if you wanted to talk about the item without the suspension of the rules on the table, if Alderman Clem, I think who made the motion originally to suspend the rules on Alderman Shadle, seconded the motion to suspend, if they withdraw that motion, then you can talk about the funding as if the suspension hadn't even been brought up yet. 00:29:33.220 --> 00:29:55.900 it was just a motion made to to move it forward which was seconded then discussion so that's if they were to do that take to withdraw their motion to suspend the rules it would allow for discussion on the loan and then if it was after that discussion was took place then someone can make a motion to suspend if they wanted to. Right, right, right. 00:29:55.900 --> 00:30:03.300 That's up to Alderman Klemm. It's on the table and Alderman Shadle because they made the motion second to suspend. 00:30:06.440 --> 00:30:07.580 Can you repeat what you said? 00:30:07.580 --> 00:30:13.220 I made the motion to suspend. Excuse me, to take away the motion. 00:30:13.600 --> 00:30:18.300 You withdraw your motion. Alderman Shadle, you withdraw your second of that motion to suspend. 00:30:18.320 --> 00:30:21.780 Okay, so now it's just first reading on the table. What would you like to talk about? 00:30:21.780 --> 00:30:48.170 I would like to know what are our options of putting money down and not financing all of this but making a down payment and financing the balance. What can we do as a city? 00:30:50.500 --> 00:30:53.080 Director Richter, I'm sorry, is there any benefit to that? 00:30:53.080 --> 00:31:04.320 That still sounds like a loan to me by putting money down and then making more payments. 00:31:07.470 --> 00:31:08.310 Manager, Boyer? 00:31:08.410 --> 00:31:09.650 Maybe I just don't understand. 00:31:09.770 --> 00:31:10.170 I'm sorry. 00:31:11.670 --> 00:31:18.010 I would just say that Director Richter has done her homework on this. 00:31:18.690 --> 00:31:22.790 She's worked very hard to get the best possible situation for the city. 00:31:22.790 --> 00:31:46.670 And so there's reasons that she has not suggested that we put an amount down and then also gone after a loan. I'm sure that those are contemplative reasons. But at this point, what we have in front of us is basically two financing options, one less expensive than the other, and one using U.S. Bank, which is a local institution. 00:31:46.670 --> 00:32:12.230 to help you understand what I was asking. Let's say this equipment costs $10,000 and we put down 5,000 cash. That only leaves 5,000 to finance. What can we put down on this piece of equipment? 00:32:12.230 --> 00:32:31.190 I don't, I don't know if you can do a lease that way. I can talk to the U.S. Bank, but of course we're, we're at a time crunch as well. None of our previous leases have worked that way. We've done business with U.S. government leasing before for like the camera truck as well. 00:32:31.770 --> 00:32:36.650 But have they not worked that way because it's never been asked or suggested? 00:32:36.650 --> 00:33:09.590 I, I can't, I don't know, Alderman Stacy. If, if, um, if, um, you, the reason why, as Darren explained, um, why I, I wanted to do financing is that the sewer fund in operating money only has so much money. We have other money that's sitting in CIP, but we can't touch that money for this purchase. 00:33:09.590 --> 00:33:11.370 I understand that. 00:33:12.590 --> 00:33:20.670 And putting half down, you know, $250,000 on the VAC truck also depletes our cash significantly. 00:33:21.970 --> 00:33:28.000 I honestly, I don't know if U.S. Bank would do that. 00:33:28.700 --> 00:33:32.900 And I'm hesitant to take such a draw on the cash balance. 00:33:37.830 --> 00:33:40.790 And I wasn't even saying half. 00:33:40.870 --> 00:33:42.450 I just used that for an example. 00:33:42.950 --> 00:33:43.970 It could have been a quarter. 00:33:43.970 --> 00:34:13.950 Center. Something down is better than nothing. I feel if I'm buying a new vehicle, if I put something down, that's less I have to finance. Sure. If it's council's will, I can or what they vote on, I can take any steps with U.S. Bank to try and put something down ourselves and then just 00:34:13.970 --> 00:34:33.450 just finance the rest. I assume, you know, instead of financing the, what, $580,000, we could put down $100,000 and then finance $480,000 if the council would prefer something like that. 00:34:33.970 --> 00:34:34.130 Yeah. 00:34:34.470 --> 00:34:37.790 But then again, it's pushing back that deadline is what is the concern. 00:34:38.410 --> 00:34:42.490 Well, she can find out and we can have a special meeting. We have them anyway. 00:34:42.490 --> 00:35:22.540 or we can just take our department head's word for something that she's worked hard on yes it's not that I'm not taking her word it's not that I'm depleting her hard work I had a suggestion and I don't think what I'm asking is out of order or asking too much well weren't all these things talked about at the last meeting yes yes that was my point well apparently we didn't have the 00:35:22.540 --> 00:36:02.660 That's a suggestion that we need it. Is there any other discussion concerning the first reading of this purchase? Are we just going to let this go? I mean, because that's what's going to happen. Are we going to suspend the rules? Motion to suspend the rules. I don't know if I can or not. Do we have a second? Can I? Second. Okay, so we have a motion made by Alderman Parker, seconded by Alderman Shadle to suspend the rules, which means all the things that we've discussed, we're moving it on so that way it goes as if it were second reading. 00:36:03.540 --> 00:36:05.200 We still have more discussion 00:36:05.200 --> 00:36:08.240 So that portion of it is non-debatable 00:36:08.240 --> 00:36:11.120 So after that vote 00:36:11.120 --> 00:36:13.280 Or can we have Darren 00:36:13.280 --> 00:36:14.580 It's not debatable 00:36:14.580 --> 00:36:16.020 Okay, so 00:36:16.020 --> 00:36:17.800 It's non-debatable 00:36:17.800 --> 00:36:20.780 So Madam Clerk, would you please take this 00:36:20.780 --> 00:36:23.960 The vote on the suspension only 00:36:23.960 --> 00:36:25.820 Which means it moves to second reading 00:36:25.820 --> 00:36:27.260 Clem 00:36:27.260 --> 00:36:27.800 Aye 00:36:27.800 --> 00:36:28.520 Monroe 00:36:28.520 --> 00:36:29.280 Aye 00:36:29.280 --> 00:36:30.120 Simmons 00:36:30.120 --> 00:36:31.140 Aye 00:36:31.140 --> 00:36:31.820 Parker 00:36:31.820 --> 00:36:32.420 Aye 00:36:32.420 --> 00:36:33.300 Stacey 00:36:33.300 --> 00:36:34.580 Aye 00:36:34.580 --> 00:36:35.300 Shadle 00:36:35.300 --> 00:36:35.700 Aye 00:36:35.700 --> 00:36:36.620 And Sanders 00:36:36.620 --> 00:36:37.080 Aye 00:36:37.080 --> 00:36:39.580 Motion carries 7-0 00:36:39.580 --> 00:36:40.100 Sorry, Mary 00:36:40.100 --> 00:36:41.380 Darren 00:36:41.380 --> 00:37:01.240 Just knowing the rep dealers, I'm sure that we can put a down payment on a vehicle and finance less. I'm certain that that's an option, but I don't think the way the rules are that that's to our discretion. 00:37:01.240 --> 00:37:32.370 so if that's the will of the council that we want to put something down we need direction on what that amount is right because I don't think we can just decide randomly what that amount is to put down. Yeah but I think it's wise to take Director Richter's input on that. I mean she knows how much money would be comfortable and what's not. Well. Just a minute she's going to answer that. Sorry Director. 00:37:32.370 --> 00:37:43.610 Um, my initial inclination is not to put anything down and pass it the way I presented it 00:37:43.610 --> 00:37:48.610 Okay, uh, further discussion? Alderman Sanders 00:37:48.610 --> 00:37:55.910 Are we trying to consider just outright purchasing this item? Is that what, is that what we're trying to lean to? 00:37:55.910 --> 00:37:57.210 They want to finance it 00:37:57.210 --> 00:38:04.790 Okay, you want to finance it and, uh, and any time that you want to finance anything, you should be able to have negotiating powers 00:38:04.790 --> 00:38:28.410 or negotiating situations where you can talk to whoever the representatives of the finance companies to work with us as opposed to just not working with us if we're not making requests or recommendations or suggestions or whatever to look at it from our perspective as council and the citizens of Freeport. 00:38:28.410 --> 00:38:56.130 We should look at this from all spectrums to see what it is that we can utilize, and I don't think we have done that, and so until we do due diligence ourself as finance looking into these kinds of matters and anybody else that is involved in it as opposed to just the council just voting up and down or whatever the case may be, 00:38:56.130 --> 00:39:02.070 I think we should do ourself due diligence all across the board to make sure that we're not missing anything 00:39:02.070 --> 00:39:08.210 that could have been considered. And if anything could have been considered and we overlooked that 00:39:08.210 --> 00:39:16.610 opportunity, then it comes back to the council. Why is it that we had not done that, asked these certain 00:39:16.610 --> 00:39:22.670 questions? Because, see, we're representing the people of the city of Freeport and they expect us to 00:39:22.670 --> 00:39:52.650 ask questions because they're sitting there pondering questions. Why aren't we doing certain things? Well, we're not the only ones that are sitting here with all the answers. And what's best for the citizens of Freeport is for us to indulge in the questioning and getting answers all at the same time so they're able to understand why we're asking questions, why we're debating on such 00:39:52.650 --> 00:39:53.990 subject and whatever the case. 00:39:53.990 --> 00:40:15.480 on such a subject and whatever the case is. And we just want to make sure financing is checked into clearly for defining clearly to the people that they understand why we made such a move or how serious it is or how drastic it was that we made this move without even considering other options. 00:40:15.480 --> 00:40:43.340 Okay, so that's the second time that we've heard this and that's her job and so that's part of the problem here is that the council gets into the day-to-day workings instead of just making a decision based on what the directors are giving the best possible solution. So that's the point of it. We can't get in the weeds on all of this stuff. We'll never get anything done. 00:40:43.340 --> 00:40:45.560 Alderman Monroe, did you have something? 00:40:45.560 --> 00:41:11.900 I did, Madam Mayor, and you hit the nail on the head. I agree with you on that. What I would question is, and this goes back to the conversations we're having on the overall budgeting that we've been doing, why didn't the Public Works Director in the previous years put this on? Because this piece of equipment didn't go from functional to non-functional overnight. The fire chief is planning out four years. 00:41:11.900 --> 00:41:40.680 You know, these are the kinds of questions that, and this is why we're starting to ask questions, because it wasn't done previously. And these types of issues need to be kind of looked at in order. I understand the importance of this. I also understand the importance of staying within a budget. And adding another $100,000 in finance charges that go out of our community to a national bank is concerning to me. Because we've been basically 00:41:41.900 --> 00:42:07.920 funding everything we're doing now on what's to come. And we're getting to a point where we won't have those options anymore. I mean, this is seven years, 28 payments, almost $100,000. I mean, that's two employees for the city per year. You know, that's where the consternation is. I am, you know, I support it. I get it. We need it. 00:42:07.920 --> 00:42:36.160 But we need to have conversation about it, and are the things that are left in the budget right now all important as we go through the rest of the year? Are there places where we could trim and not have to finance this? Those are questions that aren't getting asked. You know, we've bought how many millions of dollars in fire engines the last couple of years and ambulances? Five million at least. And we don't look at the budget. 00:42:36.160 --> 00:43:06.140 We just immediately jump to, well, we can't, we're going to drop the two generators. I get that. The generators are what? $30,000 a piece? About? $35,000? What were they? $200,000 a piece. That's $400,000. So we had three of them that were, so that's $600,000. So we're not getting those, but yet we're still financing this. And that was in the budget last year. So put the $600,000 on this. Where's the money? I'm missing something. That's what I'm struggling with. 00:43:06.160 --> 00:43:13.320 Darren. Okay. So for your first question, we missed the vector by a year. It was in next year's budget, 00:43:13.320 --> 00:43:19.960 so we missed it. I don't control the wear and tear on the vehicles. It's old. It's 22 years old. We have 00:43:19.960 --> 00:43:25.040 got every nickel out of this piece of equipment, and if we want to park it for the next three months and 00:43:25.040 --> 00:43:30.840 wait till next year's budget, we can do that. Just know that next year's model is going to cost over 00:43:30.840 --> 00:43:37.080 for $100,000 more than this demo model that we found. And I'm fine with that if that's the decision of the council. 00:43:39.280 --> 00:43:47.120 Your other questions. The reason that Director Richter thought about financing over paying any cash is 00:43:47.120 --> 00:43:53.100 because at the last meeting we told you that we had about $1,032,000, I believe, in sewer funds that could 00:43:53.100 --> 00:44:00.100 be dedicated towards this. But that leaves us very slim pickings when we have sewer repairs. We just 00:44:00.100 --> 00:44:29.220 spent $158,000 on sewer repairs over the last two months of collapsed mains that were happening all over town that we need to address with. So she didn't feel comfortable with selecting our cash. Where we have CIP money right now, that's not an eligible expense for CIP. We investigated that to see if that was an option. It's not. The generators that were planned for this year, the reason we didn't order them is because we were concerned about the cash, even though in the budget. So we were being 00:44:29.220 --> 00:44:58.620 restrictive till we got to the end of the year here trying to make sure that we met budget and we don't try to go over budget and if we would have ordered these in anybody that knows anything about electrical you would not have got a generator for probably a good year right because they're one of the supply chain items that just haven't come back so we're trying to make the best decisions. I have to lean on what Michelle says if she doesn't think that we can spend that much cash and it's not a wise decision then financing is a wise decision. 00:44:58.620 --> 00:45:28.440 a lot of these leases we could probably pay it off early if we get in a good cash position so we don't have to finance it for seven years if we don't want to but it gives us the option to spread cash if we need to the other fact was her research I think cut the interest rate in just about half of what we originally got so it wasn't that we just picked one option we went to three different sources and picked the best option so again we're not telling council what we have to do this is what we thought was a good recommendation 00:45:28.620 --> 00:45:35.020 if you'd rather park it and we address it in 2025 and we let this one go we can do that but it will cost us 00:45:35.020 --> 00:45:38.740 probably about a hundred thousand more because there's going to be different different emission 00:45:38.740 --> 00:45:45.440 requirements on the 2025 models and I'm fine with that I'm just we're trying to do this in a mode to 00:45:45.440 --> 00:45:51.740 try to save as much money as possible so we've got about don't quote me but I think it was about 00:45:51.740 --> 00:45:56.680 fifty five thousand dollars off of this unit because it had been demoed one time and it becomes with a 00:45:56.680 --> 00:46:24.780 We never said we was going to park it. We never suggested parking it. So please don't put those thoughts in our heads before we have another route to go. However, what loans can you tell me were paid off sooner than later? 00:46:26.680 --> 00:46:29.400 Well, I think we just did it with the John Deere backhoe, correct? 00:46:31.000 --> 00:46:36.960 The backhoe we got, it was the end of the lease. 00:46:37.280 --> 00:46:37.920 End of the lease. 00:46:37.920 --> 00:46:44.540 End of the, that was a different kind of lease, though. That was an operating lease, which was set up a little differently. 00:46:44.980 --> 00:46:56.400 You say that, oh, we could pay it off sooner if money allow or opportunity knock. You say that, but then it never happened. 00:46:56.400 --> 00:46:58.040 It goes to full term 00:46:58.040 --> 00:47:00.540 And then the interest rate 00:47:00.540 --> 00:47:02.340 Is just stupid crazy 00:47:02.340 --> 00:47:10.490 I don't feel that asking 00:47:10.490 --> 00:47:11.870 For something down 00:47:11.870 --> 00:47:14.990 Is asking too much 00:47:14.990 --> 00:47:16.970 That don't mean park it 00:47:16.970 --> 00:47:18.210 Madam Mayor 00:47:18.210 --> 00:47:19.410 Thank you, Madam Mayor 00:47:19.410 --> 00:47:21.450 So the question is 00:47:21.450 --> 00:47:22.610 Is this item 00:47:22.610 --> 00:47:25.330 The payoff in next year's budget? 00:47:29.140 --> 00:47:30.500 We had planned to purchase it 00:47:30.500 --> 00:47:31.300 In next year's budget 00:47:31.300 --> 00:47:33.100 If we buy it now 00:47:33.100 --> 00:47:35.140 It won't be in the budget 00:47:35.140 --> 00:48:07.840 So why can't we put the payoff in the budget since we were gonna budget it for it next year anyway? It's like we keep robbing Peter to pay Paul. Next year, we're gonna need these three things that you just. The generators we budgeted. When you see the public works budget, you'll see the generators and next year's budget. And that's $600,000 that was budgeted this year. 00:48:07.860 --> 00:48:38.280 for generators. Correct. So why can't we use that $600,000 since it was budgeted toward this project? We can, but it will deplete our cash to an uncomfortable level for the sewer department. So even though we budgeted, if we would have got those three dumps, we would have been in the same position financing them, but we budgeted. The three generators? Yes. 00:48:38.280 --> 00:48:48.510 Yes and no. We've had, and let me answer the question, we've had a lot of unexpected expenses 00:48:48.510 --> 00:48:56.290 in the sewer department this year. One that I just explained, which was $158,000 in sewer repairs just 00:48:56.290 --> 00:49:02.050 in the last two months that we weren't anticipating in this year's budget. So those are expenses that come 00:49:02.050 --> 00:49:08.130 in unexpectedly, and then we have to adjust the budgets by not buying something here or there or 00:49:08.130 --> 00:49:20.850 We're reducing what we can. So a lot of these purchases that you see that are in the budgets, the big items, get pushed towards the end of the year to make sure that something else didn't happen and we have the money to try to still stay within budget. 00:49:20.850 --> 00:49:27.670 So there's still $400,000 that was budgeted that was not used. 00:49:27.670 --> 00:49:42.710 So we still have something to put toward this piece of equipment that they need, the most important piece of equipment in the street department's life that they need so bad. 00:49:48.020 --> 00:49:51.340 Why is that asking too much? It was budgeted. 00:49:51.340 --> 00:50:23.420 It was budgeted. If that's what council wants to do, then that's the direction. Your finance director is saying that that makes her uncomfortable with the way the finances sit in that department currently. That has not been the only surprise that we've had this year in the sewer department for repairs. So again, I don't think we're fighting you on whatever you it is you would like to push forward or move forward. We're just advising you that it might not be the greatest position for the sewer department and might put 00:50:23.420 --> 00:50:55.770 put them in trouble long-term. Okay, so back to my original question. Even though we budgeted $600,000 for these dump things, yes, we wasn't going to use that budget money no way. We were going to finance it. Is that what you're telling me? I don't know the answer to that question. But if the council said, but we budgeted for it. 00:50:55.770 --> 00:51:19.440 We budget for items that we take loans on. We budget for items that we get grants on. Just because it's in the budget doesn't always mean that we have the cash to purchase it throughout that department, because a lot of our large equipment is purchased over periods. We don't just spend $500,000 on one piece of equipment. 00:51:19.440 --> 00:51:47.540 The items that you're talking about more that are budgeted in one cycle are more like our pickup trucks, our police cars, those type of items that aren't a half a million or a $800,000 purchase. Some of the big equipment items like the Vactor is a very large purchase. We don't have within the utility, the police department, only the fire department would would rain us on this type of pricey equipment. 00:51:47.540 --> 00:51:56.900 right and so again we're not fighting you on how you want to do it it's just somebody needs to express 00:51:56.900 --> 00:52:05.590 what the good decision is for the sewer department based on the finances that are there. Director Richter did 00:52:05.590 --> 00:52:16.060 you have anything else you want to add to that? No. Alderman Stacy? I am not doubting your ability 00:52:16.060 --> 00:52:31.500 I'm merely making a suggestion that we put money down on this big ticket item. 00:52:34.500 --> 00:52:37.260 And she's making the suggestion that that's not a good idea. 00:52:38.260 --> 00:52:40.480 Is there anything else we need to talk about with this? 00:52:43.960 --> 00:52:46.800 Seeing none, I believe that means we're ready for a vote. 00:52:47.000 --> 00:52:48.200 Madam Clerk, would you please take the roll? 00:52:48.400 --> 00:52:48.760 Clem. 00:52:48.940 --> 00:52:49.180 Aye. 00:52:49.600 --> 00:52:49.880 Monroe. 00:52:50.960 --> 00:53:22.540 Aye. Simmons? Aye. Parker? Aye. Stacey? No. Shadle? Aye. Sanders? Aye. The motion passes 6-1. Item number 8 is the first reading of Ordinance 2024-52. Could you please read this? Ordinance approving the city to enter into a fourth renewal to lease agreement with Peter Albor regarding 103-111 South Liberty Avenue. Thank you. Director Duckman. Thank you, Madam Mayor. The city of Freeport enters into a lease agreement with Peter Albor regarding 103-111 South Liberty Avenue. Thank you, Director Duckman. Thank you, Madam Mayor. The city of Freeport enters into a lease agreement with Peter Albor. 00:53:22.560 --> 00:53:30.000 agreement with Peter Albert to lease the first floor of the former Raleigh tin-clad building on September 22nd of 2020. 00:53:30.660 --> 00:53:46.700 This lease has been extended three times and to go over the extensions we've had. In 2021, we extended the lease at $1,000 paid annually for rent, and that's expired on September 14th of 2022. 00:53:46.700 --> 00:54:16.680 then in 2022 it was also a one-year lease but we increased the annual rent from $1,000 to $2,000 and then in 2023 we extended the lease at the same terms at $2,000 paid annually and that lease extension has expired on September 14th of 2024 and so staff is here today recommending a fourth extension with an expiration date 00:54:16.700 --> 00:54:47.620 date of September 14th, 2025 and the terms of this would be $2,000 annually paid in rent and that's staff's recommendation to move this forward. Is there a motion to move forward? So moved. Second. We have a motion made by Alderman Parker, seconded by Alderman Shadle. Discussion? Alderman Stacey? Yes. Is this 101 South of Liberty or is this 103 South Liberty? 00:54:47.980 --> 00:55:19.180 I'd have to get confirmation of that. I do know it's the tin clad building. So when you're driving towards, you know, the Raleigh building complex, it has that clad siding. You know what I'm tracking yet for you? And it's that building known as the iron clad building. So I don't off the top of my head. There's several addresses. I believe the one on one is his own personal building. Okay, that's the one. So he has his own personal building, and he's also renting from the city. 00:55:19.180 --> 00:55:20.140 Correct 00:55:20.140 --> 00:55:24.660 He's not renting it, it's his 00:55:24.660 --> 00:55:29.720 He owns the south one, the one on the north side is what he rents 00:55:29.720 --> 00:55:44.720 And he was paying $1,000 and now he's leasing it for $2,000, correct? 00:55:45.600 --> 00:55:47.160 Excuse me, that is correct, yes 00:55:47.160 --> 00:55:49.220 Why was there an increase? 00:55:49.220 --> 00:56:13.740 Well, I think at that time when we were negotiating the terms, we looked at it, look at the value of the building, and it's basically more advantageous to the city. I mean, when you're breaking that down, $1,000 annually is not even $100 a month. So I think we want to be fair in what we charge. You know, I've disclosed the lease for everyone, you know, to see. 00:56:13.740 --> 00:56:43.740 and at that time two years ago it was thought to be fair and reasonable between the parties to raise it to $2,000. Okay in raising it $2,000 though that also brought down the taxes. I actually I can't answer that question right now because I'm not sure I don't have in front of me what the taxes were in 2022 versus the taxes and they're 00:56:43.740 --> 00:56:55.180 would be assessed. That information for 23 would be available, not yet for 24. So I don't, I'll be honest with you, I don't know that exact number in the tax assessed value between 2022 and 2023. 00:56:56.400 --> 00:57:02.640 Okay. Director Duckman, can you tell me who's paying taxes on this building? 00:57:04.060 --> 00:57:11.800 I can go around. It should be City of Freeport. That's a good point. It should be City of Freeport paying. It should be a tax-exempt building anyway, so scratch what I just said. 00:57:11.800 --> 00:57:41.800 but the assessed value go ahead sorry go ahead you had shaking your head here it would not be tax exempt if we're getting revenue on it and director Richter I'm pretty sure the last time I checked with you he he reimburses us the real real estate tax is that correct or am I wrong yes sir do you want Aaron Aaron so I don't I don't know the exact numbers but typically city properties are tax exempt 00:57:41.800 --> 00:58:11.780 However, if a city property is leased or a portion of a city property is leased, then we lose that portion of tax exemption. So we do pay some. We might not get 100% exemption. We might lose 5%, 10% depending on how much is being leased there. So the state determines then how much do we have to pay in taxes. Then it sounds like, Michelle, you're saying that Mr. Albert then reimburses us for that tax payment. Because otherwise, if it was 100% city being used by the city, we wouldn't 00:58:11.800 --> 00:58:40.380 pay property taxes on it. And it's not 100% used. I think that building, is it six floors or eight floors, and he just uses one? He's using, the lease agreement is for him to use one, and we had to share that, and now I'm remembering now, we had to share that with the tax assessor, because they were quick to know and ask us that, wanted to know. So it's only a small portion. It's one small portion. So there is some tax, there is some property tax there. About $87. Yeah, if that's what you know, I appreciate, thank you for telling me. 00:58:40.380 --> 00:59:15.240 okay well then we're moving this on to the next regular scheduled meeting move on to item number nine which is the adoption of resolution 2024 101 could you please read this resolution authorizing support and commitment of funds for a grant application to IDOT's ITEP program for a pedestrian bicycle facility um it says presented by Alderman's uh Clem and Shadle I don't know if either one of you wanted to say something first or just let Darren recap all right 00:59:15.400 --> 00:59:45.380 This is a revision of a proposal that came to us a few weeks ago when the time for it to come up for a vote, there weren't enough people there for the vote so it couldn't be brought up again so we set up a special meeting to bring it up and the attendance for that meeting wasn't enough to have a quorum so Alderman Shadle and I brought it back to put it on the floor tonight so 00:59:45.380 --> 00:59:46.380 so we can discuss it. 00:59:48.400 --> 00:59:49.980 Aaron, did you want to do a recap? 00:59:49.980 --> 01:00:18.080 Aaron did you want to do a recap or just open for questions go ahead so this is a cooperative project between City of Freeport or a proposed project excuse me between City of Freeport Highland which is just Highland the college and then the foundation as one partner and then also the park district here in Freeport so it's about 4.7 miles of trails that we'd be 01:00:18.080 --> 01:00:26.080 built if we are awarded this grant. Potentially one bridge, maybe two, is factored into the cost 01:00:26.080 --> 01:00:38.280 estimate. After the last meeting, City Manager Boyer and Chris out at Highland asked us to redo the cost 01:00:38.280 --> 01:00:45.200 estimate because the last time we had done it was in 2022. So we did that. We also added engineering and 01:00:45.200 --> 01:01:15.120 Construction Engineering into the project. So when the partners were sharing the cost of the project, it would be the, you know, the full price of the anticipated project split three ways. Doing a little bit more digging, this is an IDOT ITEP grant. So with IDOT, none of the processes go very fast. So we think that if we were awarded, it would be next year, it would be a design process of probably close to 18 months, and then construction would actually place 01:01:15.120 --> 01:01:45.000 take place probably in 2027. So what we asked for in memorandum of understanding with Highland and the Park District was a financial commitment of $333,000 per partner, $100,000 in fiscal year 25, $100,000 in fiscal year 26, and $133,000 in fiscal year 27 if we're awarded. Now remember that this is just a cost estimate. I think we are high here, but we're also, you know, 01:01:45.000 --> 01:02:14.720 is about two and a half years away from building it. So if the costs are reduced, the partner's shares would also be reduced. The ITEP grant is a maximum $3 million grant, so we're asking for the max. And the ITEP requirements require residential connection to schools, colleges, shopping of some nature, and then parks. 01:02:14.720 --> 01:02:44.700 So we have to hit all those elements within there to have a good application. So this application that's shown here is just a concept. It's not the exact spot that it's going to go. It's the beginning base. The park district even asked for a couple potential alternates based on what design would actually do. But we feel comfortable that it would be no more than a $4 million project. And we would work to try to eliminate the bridges as well, because the bridges are very 01:02:44.700 --> 01:02:50.960 We're expensive. We just don't know at this point because we haven't designed anything whether that's possible or not. 01:02:51.740 --> 01:02:52.280 Alderman Stacy. 01:02:54.100 --> 01:03:05.960 Truth be told, there was enough here for a fair vote. We had a quorum or else we could not have even have sit down to discuss anything. 01:03:07.780 --> 01:03:13.600 And it was, it did not pass by two-thirds vote. 01:03:14.700 --> 01:03:45.820 And so how it ended back here, I don't understand. However, it did. But let's shame the devil and tell the truth. We had enough people here for a quorum. We voted. The vote did not pass. And I, the opposing team, did not ask for it to come back. 01:03:45.820 --> 01:03:48.000 I was given no choice in the matter 01:03:48.000 --> 01:03:51.200 So let's just make that clear 01:03:51.200 --> 01:03:53.820 Okay, we have a little procedure issue here 01:03:53.820 --> 01:03:55.580 I forgot to get a motion to move this forward 01:03:55.580 --> 01:03:58.060 To adopt, a motion to adopt 01:03:58.060 --> 01:03:59.080 Is there such a motion? 01:03:59.800 --> 01:04:00.300 So moved 01:04:00.300 --> 01:04:00.800 Second 01:04:00.800 --> 01:04:04.300 Motion made by Alderman Klemm, seconded by Alderman Shadle 01:04:04.300 --> 01:04:12.080 Alderman Simmons 01:04:12.080 --> 01:04:14.960 Yeah, how is this back? 01:04:15.300 --> 01:04:17.980 Because it was voted on and it didn't pass 01:04:17.980 --> 01:04:19.020 Attorney Fee 01:04:19.020 --> 01:04:20.720 And there was enough people here 01:04:20.720 --> 01:04:27.300 because y'all was trying to get other person Stacey to bring it back to re-vote on it. So how is it back? 01:04:27.640 --> 01:04:33.120 He's going to answer that. So right procedurally at that meeting it was voted on. There were not the 01:04:33.120 --> 01:04:38.960 requisite number of votes to adopt the resolution. You needed five and the vote wasn't there. You didn't 01:04:38.960 --> 01:04:45.400 get at least five votes in favor of it. Later during that meeting shortly right after that vote there 01:04:45.400 --> 01:05:15.180 where a motion, it was entertained whether or not there would be a motion to reconsider. A motion to reconsider has to be made by someone on the prevailing side. The prevailing side was it failed, so that would have had to have been Alderman Stacy. Arguably, you could have made the motion to reconsider, too, Alderman Simmons, but you guys didn't, because you were going to vote no anyway, she said. So the motion to reconsider failed, okay? Now, we also have rules in our code that say that any two alderman can ask for an item to be placed 01:05:15.180 --> 01:05:38.460 on an agenda, okay, so that's what Alderman, Clement, Alderman Shadle did, they asked to have it put back on an agenda, whether it was at the special meeting or at this meeting, they can do that there, just because something doesn't meet the requisite number of votes doesn't mean that it's dead forever, right, something can change, circumstances change, so things can be brought back. 01:05:38.460 --> 01:06:04.660 now. The difference being is, or the nuance is that everything, anytime anything fails, should it be brought back? Well, if the vote's potentially not going to change, I would say then it's probably a waste of time. If the vote's potentially not going to change, I think the difference here potentially is the vote could be different because you have different people that, there were people that were missing there. 01:06:04.660 --> 01:06:34.640 but let's say hypothetically you had everybody there you know a different topic where you had all eight members of the council there and the mayor was present there let's say we were talking about whether or not to do an ice cream social right and and the vote goes down you know seven to one there or let's say it goes on six it fails two to six okay two people want it six people don't want it right well those two people that wanted it that didn't get it to pass they could technically still put it back on the 01:06:34.640 --> 01:06:55.380 Agenda, but unless you know that someone's going to flip their vote, then it's really kind of a waste of time to do that, but there's nothing that prevents an item just because it failed one time from being brought back there, so that's how it got back, because two aldermen asked for it to be put back on the agenda. 01:06:55.920 --> 01:06:56.800 Alderman Sanders? 01:06:56.800 --> 01:07:26.780 Yeah, and with that statement you're making, wow, what happened to me? I feel, or the council probably feel, the majority anyway, that didn't vote on the approval should be entertained with at least an explanation for why it is brought back, you know, 01:07:26.800 --> 01:07:55.480 Now, if it's going to be brought back seeking another approval for it, then there should be a follow-up explanation of the reason why we're entertaining this again. That's how I feel. And I think anybody else would feel that way as well. Just because two people decide, well, we want to put it back on there, well, give us an explanation to why you want that back on there. 01:07:55.480 --> 01:08:21.980 because there's altered, there can be other alterial motives that is precipitating this and we need to know why it is that someone is requesting to bring it back for another look at. So, you know, I think people had their minds made up the very first time and if it's brought up again, it should have some kind of explanation why. 01:08:21.980 --> 01:08:35.460 So, Alderman Sanders, Attorney Zito explained the procedure part of it. So, if Alderman Klemm or Alderman Shaded would like to give more insight into why they wanted to bring this back, floor is yours. 01:08:35.460 --> 01:08:49.740 Sure. If I could add the floor. Okay. It's really pretty simple. You've got a project here that's got three partners in it. It takes all three partners to make it work. Okay. 01:08:49.740 --> 01:09:13.100 We've got greater downtown Freeport that supports us. These trails tie into many different places, okay? There's 4.7 miles. They're basically, like we said, there's $3 million worth of work we're paying. If it goes through, we're paying a couple hundred thousand dollars for it. Very low match on what it is. 01:09:13.100 --> 01:09:43.100 you know we believe that we've heard from the other taxing districts you know what the hell are you guys thinking of you know there's other people involved in this that want to take part in this and it ties in different areas it ties in his work ties in my work ties in your work ties in many places okay and brings people opportunity to use 4.7 more miles worth of bike paths so we felt as those 01:09:43.100 --> 01:09:48.100 with it being other partnerships in this, you know, let's take a look at this. 01:09:48.100 --> 01:10:14.100 You know, let's take a look at this a second time and say, is this, do you want this or don't you want it? If you don't want it, all you got to do is vote no. Pretty simple. And you got to remember, it's, it's, it's committing to the funding for a possible grant. We haven't secured the grant. It's just a possible funding. Are you going to put behind it? So actually, Alderman Stacy was next. Have we heard from Highland or 01:10:16.000 --> 01:10:47.410 the park district are there even willing to do this because we had no. Yeah. Manager Boyer. Yes. Yes. Excuse me. I stopped talking so he could take the floor. Wonderful. I had the floor. Well, actually, now you don't. It's actually manager Boyer's floor. As I understand, I haven't spoken directly with Chris Kavister, but I believe our staff has and I've spoken 01:10:47.410 --> 01:10:53.830 with the Park District directly, and everybody is favorable for this. It adds real amenities to the community. 01:10:53.830 --> 01:11:00.590 I talked to Highland on Friday, and they asked for the memorandum of understanding for their meeting tomorrow if it passes tonight. 01:11:00.970 --> 01:11:14.370 And I do want to say what was presented to the council was $200,000 for the city, $200,000 for the Park District, $200,000 for Highland, 01:11:14.370 --> 01:11:40.090 that have now turned into $333,000. And let the record show that the people of Freeport pays taxes on this money, the city portion and the park portion. We have to pay taxes on this. And so, as far as I'm concerned, call the question. 01:11:40.090 --> 01:11:54.400 If that's a motion, then to call the question, there needs a motion, there needs to be a second, and then a vote on the calling of the question 01:11:54.400 --> 01:11:59.520 Okay, so there's a motion made by Alderman Stacy, seconded by Alderman Clem to call the question 01:11:59.520 --> 01:12:05.240 Madam Clerk, take the roll on ending discussion and calling the vote 01:12:05.240 --> 01:12:06.580 One moment 01:12:06.580 --> 01:12:08.080 Clem 01:12:08.080 --> 01:12:08.640 Aye 01:12:08.640 --> 01:12:09.300 Monroe 01:12:09.300 --> 01:12:10.660 Simmons 01:12:10.660 --> 01:12:16.560 No 01:12:16.560 --> 01:12:17.540 Parker 01:12:17.540 --> 01:12:18.100 Aye 01:12:18.100 --> 01:12:19.340 Stacey 01:12:19.340 --> 01:12:19.860 No 01:12:19.860 --> 01:12:32.560 Shadle, Sanders, no, and Sellers, not Sellers, three in favor, four against, and that probably 01:12:32.560 --> 01:12:39.060 fails, failed, yeah, so that means, all that means is there's continued discussion, so Alderman Monroe, 01:12:39.060 --> 01:12:44.060 I, I, so I've got a couple of questions, and this is a little bit of cart before the horse, 01:12:44.060 --> 01:13:01.180 So, if we got this grant and everybody's agreement that this would move forward, what would be, who would be doing the work to do this? Would it go out to bid or would it be city and park district employees? How would that work? 01:13:01.180 --> 01:13:28.480 Darin? So IDOT requirements, would it have to be contracted out? Anything with IDOT money has to be bid and will have to be done by contractors on that project. That's the, I guess, the skinny of it. Did you have another question I didn't answer? 01:13:28.480 --> 01:13:30.920 It answers my question. 01:13:31.600 --> 01:13:32.480 Alderman Sanders. 01:13:35.180 --> 01:13:53.480 All the participating agencies that are participating in this investment that we're doing, especially with taxpayers' dollars, a lot of the funding for this grant has to be somewhat of a matching type thing. 01:13:53.480 --> 01:14:21.060 Is that what we're talking about? And then not only that, who's making decisions and surveys to determine the extension or the expansion of this particular project and who is it serving? Is it serving the whole total residential of the city of Freeport or is it just some and not others? Am I looking at it from that perspective? 01:14:21.060 --> 01:14:50.280 because I know you were saying that you might have to make it, I'm putting it in my own words, that the designated areas that you were making suggestions for is for the grant purpose of being approved, and so you designated certain areas for this grant, and I'm not saying you just holding us to that, binding the city to that, 01:14:50.280 --> 01:15:19.820 but it's just to get the grant presentation presented so we can get the grant approved. Is that how I'm looking at it? But it will be extended and provided for the whole city residential areas of Freeport because they are all taxpayers and their money has been, their tax dollars are being invested into this particular grant project. And so I know, I know we, I know you can't name everything to where it's going, but the most vital areas 01:15:19.820 --> 01:15:26.340 is what the grant is going to be designed for. We're just going to leave it and cut it off there just 01:15:26.340 --> 01:15:34.620 for the sake of getting the grant. Is that what we're saying? No. There's a map and a memo that was 01:15:34.620 --> 01:15:40.580 provided with this. The map shows the outline of the existing city trail system and the proposal for 01:15:40.580 --> 01:15:47.200 the expansion. Most of it is within the west side of Freeport because that's where our existing trail 01:15:47.200 --> 01:16:17.180 System is, so it's an expansion off of that trail. Again, like I said, IDOT-wise, part of the process, you have to kind of come up with a basic area of the trail, and you have to hit the components of schools, shopping, and residential areas to qualify. They want alternate recreational path opportunity for people from residential areas to get to parks, schools, and shopping that don't include 01:16:17.180 --> 01:16:28.160 vehicle traffic. I agree with you. All right. This project was already submitted for in 2022 with the 01:16:28.160 --> 01:16:34.700 same three partners and it was at that time when we weren't awarded the three partners said at the time 01:16:34.700 --> 01:16:40.100 because ITEP only comes around every two years and this is a larger amount than what they usually give. 01:16:40.180 --> 01:16:45.280 They usually are I believe half of this about a million and a half. So everybody that was in the 01:16:45.280 --> 01:17:15.220 Partnership said if this comes open again we want to reapply anybody that knows anything that's going on with grants within the within the grant community grant timelines have condensed greatly so you you have a very short and nimble window to get these things together this one in particular about 30 days a city manager mayor they all both know that if this does not pass tonight it's dead because we don't have enough time to have the public meeting that's required with 01:17:15.220 --> 01:17:45.200 with this. Highland and the Park District from my conversations, which have been emails, have been very positive about this project on the outlook of it and sharing the cost of it to expand that biking network. And it's really not just a bike network. It's a walking path network. Well, even if the grants, even if the grant was approved and things of that nature, who's going to be doing the oversight and overseeing? The city of Freeport will be doing the overseeing, but it is 01:17:45.200 --> 01:17:52.840 Under the Memorandum of Understanding, it will be all three parties working together because that's what the outline of sharing the cost means. 01:17:53.200 --> 01:17:53.440 Okay. 01:17:54.240 --> 01:18:01.080 If we submit, if it's a yes and we submit, City of Freeport is the lead agency for this project. 01:18:01.080 --> 01:18:14.600 Okay. And all rules or policies will be administered to the, will be subject to the councils overseeing of these projects? 01:18:14.600 --> 01:18:19.800 No, the rules for the project will have to come from the Illinois Department of Transportation 01:18:19.800 --> 01:18:24.480 An ITEP project has to be run by their rules, not the city rules 01:18:24.480 --> 01:18:26.620 Okay, Alderman Stacy 01:18:26.620 --> 01:18:37.360 Okay, so are you telling me that the Park District and Highland have had their meeting that we were waiting on? 01:18:37.360 --> 01:18:40.540 No, their meeting is dependent upon this meeting tonight 01:18:40.540 --> 01:18:42.900 Okay, and 01:18:42.900 --> 01:18:58.800 When contracted out, when projects like this is contracted out, we the council have no say-so when choosing the contractor. Would that be a correct statement? 01:19:00.480 --> 01:19:10.380 No, it goes to the low bid procurement process. That's how an ITEP grant, when you go to a bid, when we bid something out, it goes to the low contract bid. 01:19:10.380 --> 01:19:41.870 and so whoever's the most responsible bidder with the low price can it should be recommended for that job that's that's with any project of the municipality so when is it that we don't have a choice you always have a choice that's why we bid there's been jobs that have come on the table so the only time you wouldn't be able to select a low bid contractor is if there's some disagreement with a contractor that the city has that they hadn't performed 01:19:41.890 --> 01:19:45.970 formed in the past. They didn't fulfill a contract. They have a bond. 01:19:45.970 --> 01:19:51.480 a contract. They have a bond issue. Otherwise, you're legally obligated to go with the low bidder. 01:19:51.480 --> 01:19:58.960 Now, it can be overrode, but if it is, you could have to pay the original low bidder their profit on the 01:19:58.960 --> 01:20:04.300 project. And Aaron can probably expand on it, but that's the procurement rules with government funding. 01:20:09.210 --> 01:20:14.870 So, again, just generally speaking, right, so if a project goes to public bidding, right, 01:20:14.870 --> 01:20:42.410 You put the bid request out there, contractors submit their proposals, right? You open the bid, typically then you award as Darren said to the lowest bidder, right? You want to take the least expensive bid there. Now that person, just as on previous agendas, right, when we opened bids, the approval of that, the selection, the formal selection of that person, of that low bidder, still comes before the council there. 01:20:42.410 --> 01:20:44.570 So that's the general process. 01:20:44.670 --> 01:20:53.670 I think you're asking, though, Alderman Stacy, though, that there are times where it's just being presented to you as, oh, hey, we're going to go with this particular person. 01:20:53.990 --> 01:20:55.030 I think that's what you're asking, right? 01:20:55.350 --> 01:21:01.430 A lot of times then that's where you'll hear city manager sometimes reference like a source well contract there. 01:21:01.430 --> 01:21:10.270 A lot of times there a source well contract is it's technically already gone out to bid just at a higher level, just not at the city level. 01:21:10.270 --> 01:21:40.250 there it's kind of gone out they used to call it the state bid where the state would go through a bid process and they would award it to a particular car dealership right at the state bid level it was bid and this dealership now has hundreds of police cars right so then a municipality who wants to buy from them doesn't have to go through the bid process itself because it already went through the bid process at the state level and that's called source well now they changed the name of it but it used to be called the statement so a lot of 01:21:40.250 --> 01:22:10.250 a lot of times then if something is a source well contract the city will just bring it straight to you without having to approve a bid because it was approved at the state level so that's one reason. Another time that you might not get a choice is there's only one person that does this or maybe five people in the entire country and only one that does it anywhere remotely close to the state of Illinois so in that sense then sometimes that one is just brought straight to you guys because it wouldn't be economical to hire a contractor out of California to come do 01:22:10.250 --> 01:22:40.230 that very specialized job, you know, but there's one company in Illinois that does it, might be six hours away, but still cheaper than California, Boston, whatever it may be. So those are some of the examples of when you don't get it. Other times, there may be a situation where you guys, and it's come up before, where you guys, you're asked to waive the formal bid process. You know, sometimes if it's an emergency, you know, an emergency repair had to be done, something broke over the weekend, they had to just go pick someone to fix 01:22:40.230 --> 01:23:16.870 the emergency water leak and then they bring it back before you guys to ratify the emergency repair well you guys don't have a choice there because they did it because the pike was you know spewing water over the weekend so those are just some of the scenarios yeah sure just one other comment that I did I meant to say earlier so the and it's at the bottom of the memo but our 2024 to 2026 strategic plan for the city of Freeport that was brought forward there's three sections within that plan that's 01:23:16.890 --> 01:23:38.270 talk about expanding the bike and rec path. So this project does meet that type of strategic plan, and I listed those at the bottom, and I had went through it prior to the meeting just to make sure that, you know, those were listed within the, why the project's being brought forward. 01:23:42.040 --> 01:23:47.080 Okay, so no further discussion. Madam Clerk, please take the roll on resolution 2024-101. 01:23:47.080 --> 01:24:09.280 one. This is, Madam Mayor, just an explanation. This is, this vote here is for a matter of if it goes through or not, if we agree with it. Is that correct? Say that again? It's approval of the resolution is what this votes for, correct? Correct. It's saying that we're committed to the funding if we are awarded the grant. Thank you. 01:24:09.280 --> 01:24:27.200 Klum, Aye, Monroe, Aye, Simmons, No, Parker, Aye, Stacy, No, Shadle, Aye, Sanders, Aye, the motion passes for, uh, wait, one, two, five to two. 01:24:32.720 --> 01:24:37.360 Okay, we'll move on to item number 10, which is the adoption of resolution 2024-103. 01:24:38.560 --> 01:24:42.400 Resolution setting the date and hours for trick-or-treating in the city for 2024. 01:24:42.400 --> 01:25:12.400 Mayor Boyer. Thank you, Your Honor. In the past, trick-or-treating has been observed on Halloween, October 31st. For the past several years, the hours have been from 5 p.m. to 7 p.m. This year, Halloween falls on a Thursday. Staff is recommending keeping trick-or-treat on Thursday, October 31st, from 5 p.m. to 7 p.m., and staff recommends moving forward with that resolution, 2024-103. Is there a motion to adopt? Second. Second. A motion made by Alderman Parker. 01:25:12.400 --> 01:25:42.160 seconded by Alderman Shadle. Any discussion? And clerk, please take the roll. Clemm. Aye. Monroe. Aye. Simmons. Aye. Parker. Aye. Stacy. Aye. Shadle. Aye. And Sanders. Aye. The resolution is adopted seven to zero. Item number 11 is the adoption of resolution 2024-104. Could you please read this? Resolution approving a proposal from OEC for repairs and upgrades to the city's fuel station and a proposal from Northwest 01:25:42.160 --> 01:25:49.020 Best Environmental for Limited Phase II Environmental Site Assessment Services at the Public Works Facility on Island Avenue. 01:25:49.020 --> 01:25:50.080 Thank you. Darren? 01:25:51.520 --> 01:26:00.180 Yeah, at the last council meeting, OEC's contract was discussed for the fuel station down on Island Avenue. 01:26:00.960 --> 01:26:07.560 The project was asked to have more respondents during the week. 01:26:07.560 --> 01:26:36.440 we have asked two more contractors to get bids for this project and no one responded at this time staff is asking council what's their wish to move forward or not the price will substantially go up in 2025 2026 and 2027 for this project we had some issues this week down at the fuel station 01:26:36.440 --> 01:27:06.040 and we're fine if this item doesn't move forward we can address it next year. Currently we think that negotiating this price now is in the best benefit of the city of Freeport and then the work would we basically lock the price in now but do the work and budget for the work in 2025. Is there a motion to adopt? So moved. Second. A motion made by 01:27:06.040 --> 01:27:11.300 Alderman Parker, seconded by Alderman Shadle. Any discussion? Alderman Sanders. 01:27:13.060 --> 01:27:18.480 What's on the line here again? I couldn't quite hear you. 01:27:18.660 --> 01:27:35.360 Sorry. The fuel station down on Island Street, last meeting we brought forward a quote to rehab the fuel station. The fuel station's having problems. It's at its end of its useful life. At the last meeting, you asked me to try to get some more proposals, so we did. 01:27:36.040 --> 01:27:40.060 three different staff members. We tried to get three different companies to bid it. We got 01:27:40.060 --> 01:27:48.200 zero responses back of any interest to move forward and bid this. OEC has been our supplier for 35 years. 01:27:48.760 --> 01:27:55.260 They do all of our routine testing, which I believe is monthly down at the station, and there's other 01:27:55.260 --> 01:28:00.620 tests that are done quarterly. They installed the existing station, and they're willing to work with 01:28:00.620 --> 01:28:06.940 us to have city crews and or other concrete firms do the work that they don't specialize in. 01:28:06.940 --> 01:28:09.860 But we don't have any other options at this point in time. 01:28:10.320 --> 01:28:10.640 Do not. 01:28:11.080 --> 01:28:11.400 Okay. 01:28:12.080 --> 01:28:14.480 That's all I wanted to know. 01:28:15.740 --> 01:28:16.640 Call the question. 01:28:17.240 --> 01:28:18.320 There's no further discussion. 01:28:18.800 --> 01:28:19.860 Madam Clerk, please take the roll. 01:28:20.640 --> 01:28:21.000 Clem. 01:28:21.180 --> 01:28:21.540 Aye. 01:28:22.000 --> 01:28:22.280 Monroe. 01:28:22.640 --> 01:28:22.860 Aye. 01:28:23.240 --> 01:28:23.600 Simmons. 01:28:24.080 --> 01:28:24.380 Aye. 01:28:24.640 --> 01:28:24.940 Parker. 01:28:25.260 --> 01:28:25.480 Aye. 01:28:25.900 --> 01:28:26.340 Stacey. 01:28:26.880 --> 01:28:27.180 Aye. 01:28:27.600 --> 01:28:27.920 Shadle. 01:28:28.140 --> 01:28:28.360 Aye. 01:28:28.560 --> 01:28:29.140 And Sanders. 01:28:29.400 --> 01:28:29.560 Aye. 01:28:29.560 --> 01:28:32.180 The resolution is adopted 7-0 01:28:32.180 --> 01:28:36.000 Item number 12 is the adoption of resolution 2024-105 01:28:36.000 --> 01:28:37.000 Could you please read this 01:28:37.000 --> 01:28:49.920 Resolution approving intergovernmental agreement with Stevenson County for the use of county antenna tower at the county highway department by the city for enhancement of VHF communications within city and Stevenson County 01:28:49.920 --> 01:28:51.160 Thank you, Chief Miller 01:28:51.160 --> 01:28:52.320 Thank you, Your Honor 01:28:52.320 --> 01:29:02.000 On July 8th, the ETSB Board, Emergency Telephone System Board, agreed to fund the entire replacement of our VHF radio network. 01:29:02.680 --> 01:29:12.180 In that proposal included an additional receiver site located at the Stevenson County Highway Department garage or their building. 01:29:12.180 --> 01:29:43.820 So we're seeking tonight for you to approve a resolution to enter into an intergovernmental agreement with Stevenson County for the installation of radio components and antenna on their existing radio tower. We're seeking your approval tonight. Is there a motion to adopt? Motion to adopt. So moved. We have a motion made by Alderman Parker, seconded by Alderman Clem. Any further discussion? Alderman Sanders? 01:29:43.820 --> 01:29:43.840 Any further discussion? Alderman Sanders? 01:29:44.360 --> 01:30:05.900 Yeah. With this antenna tower, are we leasing it as the city, Freeport as opposed to the county, are we leasing it, renting it, or renting, or is there any transfer of funds happening with the connection with this? 01:30:05.900 --> 01:30:12.440 As the intergovernmental agreement and the resolution states, there is no cost involved. 01:30:13.060 --> 01:30:19.100 It's just them being held harmless in case our equipment gets struck by lightning or something to that effect. 01:30:19.460 --> 01:30:26.820 Now, if one of their staff members were to tinker with it and create a short or do some damage to it, they'd be on the hook for that. 01:30:26.820 --> 01:30:56.500 but any natural causes, any failures, any maintenance that would become the responsibility of my budget within the fire department but right now it's just them wanting assurances that we're not going to hold them accountable if there's a natural issue with our equipment. So we don't have any insurance to... It will be insured with our city insurance. It will be insurance, okay, because of, like you said, if there's any failure 01:30:56.820 --> 01:31:06.200 not due to the department or the city of Freeport, we're not held responsible for that? That's correct. Okay. All right. Thank you. 01:31:07.920 --> 01:31:19.740 There's no further discussion. Madam Clerk, please take the roll. Clem. Aye. Monroe. Aye. Simmons. Aye. Parker. Aye. Stacey. Aye. Shadle. Aye. And Sanders. Aye. 01:31:20.260 --> 01:31:25.540 The resolution is adopted 7-0. Item number 13, could you please read this discussion? 01:31:26.820 --> 01:31:47.020 Discussion regarding compensation for elected officials and appointed commissioners under the codified ordinances, Chapter 220 for Council, Chapter 226 for Mayor, Chapter 228 for City Clerk, Chapter 262 for the Board of Fire and Police Commissioners, and Chapter 260 for the Liquor Commission. 01:31:47.020 --> 01:32:18.480 Mayor Boyer. Thank you, Your Honor. With the municipal elections scheduled for April 2025, City Council must set the salaries of those positions by November 19, 2024. The salaries of elected officials may not take effect during the term of any officer holding an elective office. The salaries must be adopted 180 days prior to the term of office commencing, and in the case of the City of Freeport, a new rate for alterpersons will only be effective 01:32:18.480 --> 01:32:47.860 for those elected in 2025 and future elections. Below is a detail of the current rates. We pay for the mayor and city clerk, all the persons, board of fire and police and liquor commission. We'd like to discuss the rates with council in order to prepare the ordinance that will be brought forward on a later date. Currently, the mayor's history is illustrated on that table there with 1% increase in 22, 23, 01:32:48.480 --> 01:33:15.080 24, and 25. Also, we're including a table of potential adjustments we could make anywhere between what it would impact in terms of 1%, 2%, 3%, or 4%. In addition, the city clerk is on the back page there, and it shows you the combined history of the city clerk, and then also potential options if council was to see fit to make any changes there. 01:33:15.080 --> 01:33:36.720 All the persons currently receive $3,800 per year, and that is divided over 12 months, and the Board of Fire and Police Commissioners, the Chairman makes $1,200 per year, that's $300 per quarter, and each member makes $700 per year, or $175 per quarter. 01:33:36.720 --> 01:33:44.440 On the Liquor Commissioner's current rates, all members receive $75 per year, that's $1,875 per quarter. 01:33:45.780 --> 01:34:05.760 So staff proposes the following increases, a 3% increase for each year for the term for mayor, a 3% increase for each year of the term for the clerk, and an increase in the clerk's municipal certification up to from $2,500 to $4,000, 01:34:05.760 --> 01:34:41.490 dollars which is a professional certification that that is voluntary and then all the persons increase annual amount to three thousand nine hundred and fifteen dollars so total increase in staff recommendation is approximately thirty one thousand nine hundred dollars so this is brought to you for discussion and yep that's everything I have any discussion Alderman Sanders yeah how how was the compensations 01:34:41.490 --> 01:35:11.490 uh skill is uh determined and who makes those determinations uh that be the council that would be the council so we set the the terms of the scale of uh compensation is that is that what i'm hearing so ultimately i think what you have right now is that staff is making a recommendation but ultimately it's up to the council to approve 01:35:11.490 --> 01:35:28.830 whatever raises you guys want to give or no raises for elected officials. That's up to you guys if you guys want to do it. But ultimately, if you guys decide to move forward with this, it's going to have to be set in an ordinance. So an ordinance was going to be brought back to you guys to vote on if that's the desire is to make increases. 01:35:28.830 --> 01:35:34.150 So there's only so many days before an election you have to put that in ordinance? 01:35:34.150 --> 01:35:58.490 Right. For elected officials, you can only raise or decrease the compensation. You have to do it at least 180 days before the councils take their seat at the next election. So the next election is this coming April. So 180 days, at least 180 days before that, then you have to decide whether or not you're going to make any changes to elected officials. 01:35:58.830 --> 01:36:22.230 compensation. So we need to bring this up again within 180 days. Before. So I think the deadline, the absolute deadline to do this is mid-November. IML, Illinois Municipal League, recommends that you adopt it usually around October, sometime in October, if you guys are going to do it at all. 01:36:22.230 --> 01:36:33.190 Yeah, so in other words, council needs to meet to have this discussion, to make this one way or the other, up or down. 01:36:33.650 --> 01:36:34.690 Yep, that's what this is for. 01:36:34.990 --> 01:36:46.010 And so we need to come to some kind of forum or session to make this discussion happen. 01:36:46.170 --> 01:36:47.070 Yeah, that's what this is. 01:36:47.310 --> 01:36:48.010 Yeah, yeah. 01:36:48.210 --> 01:36:50.650 Well, we're doing it publicly right now. 01:36:50.650 --> 01:36:51.130 You have to. 01:36:51.290 --> 01:36:51.450 Right. 01:36:51.450 --> 01:37:21.290 you can't do it in an executive okay that's that's what I didn't know I'm learning yep so the staff recommendation or I suppose that's right staff recommendation is a three percent increase that's what the staff is three that's what the yeah you have it you have the graph before you what it would mean for one percent two percent three percent yeah I thought I heard I thought I heard four percent well it's it's in the graph so you see the numbers okay yeah yeah it should be noted also 01:37:21.290 --> 01:37:49.250 and this is state statute, okay, so that the compensation of an elected official cannot take place during their current term, okay, so you're always, while you're the sitting board right now, you're voting on whether or not the next council will have this raise, right, and that makes sense because you don't want people voting to give themselves a raise necessarily, so any increases would only take place, 01:37:49.250 --> 01:38:16.010 the soonest it would take place is for those elected officials that are taking office this coming May, okay, right, okay, then the other half in the ordinance would be dictated to take place two years after that, you know, because no one's guaranteed, no one knows for certain if they're going to win or not, and that's why it's fair to say for the half that's going to be up for election in April, you guys would vote on it. 01:38:16.010 --> 01:38:57.140 if you guys are running for election you may or may not win but you're at least you're not voting on your own salary at that point you might be if you win but if you don't win then you didn't so so what's your pleasure do we um attorney Zito you said something about if if you choose to vote on it in the case of the mayor and I our wages are only set through this term of 2025 so so please vote on something 01:38:57.460 --> 01:39:05.320 Thanks. Mine and the mayor's will be zero. Got it. Sorry, I apologize there. So yeah, it looks like 01:39:05.320 --> 01:39:11.220 the Dovie's and the mayor's, there was a schedule for them in the existing ordinance that only goes 01:39:11.220 --> 01:39:16.760 through 2025. So you guys have to do something with them, even if it's just, I'm not suggesting 01:39:16.760 --> 01:39:22.300 anything, you know, but you need to at least put something back in place. Alderman Shadle. But 01:39:22.300 --> 01:39:26.400 tonight, here's the thing. Tonight, you're not voting. This is just on for discussion. What are you 01:39:26.400 --> 01:39:30.240 moving forward. Yeah, yeah, so it's just, do you want to direct the staff to move forward with a certain 01:39:30.240 --> 01:39:36.080 percentage, not move forward with anything, whatever it is, we're just looking for direction. 01:39:37.680 --> 01:39:40.720 Sure. In the memo. 01:39:40.720 --> 01:40:02.040 In the memo, the last four years, so the mayor and I are set by four year chunks. The last time we would have done this would have been in 2020, no, 2021. At that time, the mayor and I were given 1% annually. 01:40:02.040 --> 01:40:25.220 over that same course of time, non-bargaining, just general employees were given 2%, 2%, 4%, 4% while I stayed at 1%. And it has to. I mean, that's stuck because that's the state statute and I get that. 01:40:25.220 --> 01:40:56.460 If I had had the opportunity to get the non-bargaining rate, my salary now would be about $65,000 and you would be considering $65,000 plus an additional 1%, 2%, 3%, 4%. Because that didn't happen, let me turn that around, under the 3% proposed, I wouldn't be making the $65,000. 01:40:56.460 --> 01:41:02.240 If it was 2%, 2%, 4%, 4%, I'd be making $65,000 now. 01:41:02.520 --> 01:41:10.960 Because that didn't happen under the 3% raise, I would not make that $65,000 until the last year of the term of 2028. 01:41:11.340 --> 01:41:17.320 So I am respectfully requesting 4% rather than the 3% suggested. 01:41:19.500 --> 01:41:20.340 Alderman Shadle? 01:41:20.340 --> 01:41:57.280 that taking into account I would go along with the four percent for the city clerk and a removal of chapter 220 220.06 can you specify what do you what do you mean there removal from the increase you're talking about the liquor commissioners no 01:41:57.280 --> 01:42:35.320 Council, Mayor. I'm sorry. I didn't catch the... Okay. So you're saying no increase to council? Correct. But he doesn't speak for everybody. That's why this is a discussion. Yeah, I know. Because you're writing and I'm like... No, I just want to keep track. Oh, okay. Madam Mayor. Alderman Monroe. Thank you, ma'am. The one thing I'll also highlight is that since we've gone to the city manager form of government, 01:42:36.020 --> 01:43:04.340 The mayor and the city manager together make about double what we were paying previously, somewhere in the $170,000 to $180,000 total range, and I do understand the mayor's importance in the role, but the one thing I've kind of had a problem with, and I'm not sure how other people feel, 01:43:04.340 --> 01:43:33.760 I know the last council felt a little differently. I have felt that the mayor's position does work more hours than what's expected per the pay that's on there. I know it's a part-time position, but I do believe that you work at least 30 hours a week, which would fall under the full-time. I do think we need to at least revisit the idea that the mayor position does get benefits along with that role. 01:43:34.340 --> 01:44:03.100 whatever the increase in the salary is, is to be debated. I also agree that the council not get a raise and we do look at the board of fire and police and liquor and the clerk a little bit differently than what we're looking at the council. And it's just my thoughts. I'm putting them out there kind of as a position. I know it wasn't necessarily 01:44:03.100 --> 01:44:34.300 something everybody had a stomach for because it's a part-time position for benefits but I do believe in order to get the best candidates always you know that we need to at least entice them with something to bring them to the office because it is a position that's not necessarily always looked upon with with the amount of work that goes into it and and I you know I know you and Rob both do a lot of work but it does 01:44:34.300 --> 01:44:40.240 bother me that, you know, we now have two positions that we're paying double the amount to together, but that's a 01:44:40.240 --> 01:44:48.000 that's a whole nother conversation, but I'm just putting it out there. I'm not sure that your 170, 180 is 01:44:48.000 --> 01:44:54.400 accurate. I think it's it's lower than that, and and I appreciate your thought on the whole package kind 01:44:54.400 --> 01:44:58.780 of deal, because the way it stands right now, according to ordinance, the mayor doesn't get 01:44:58.780 --> 01:45:08.440 retirement or insurance or cell phone allowance or car allowance. It is just a straight wage. You do the math on 01:45:08.440 --> 01:45:17.240 it's less than minimum wage. Attorney Zito. And this is just broadly as you guys go through this 01:45:17.240 --> 01:45:21.560 discussion that I just something to keep for you guys to keep in mind there because I think it helps 01:45:21.560 --> 01:45:51.540 aid the discussion there is to think about just the offices. Don't tie a person to a particular person to it just like would you do this for the office of clerk regardless of who's in it because you're setting it for the future, right? So it could be and same thing for the older people, same thing for the mayor. Don't think of who's currently holding the position. Just think about what would you pay whoever fills this position and whether or not that person should be compensated that particular way. 01:45:51.560 --> 01:45:56.240 because I think it takes a lot of the potential emotion or thought personal thoughts or whatever 01:45:56.240 --> 01:46:03.040 out of it because again we had an election coming up in in April right we don't know who's gonna win you 01:46:03.040 --> 01:46:07.740 know and stuff like that so just think about when you talk about salaries and compensation the suggestion 01:46:07.740 --> 01:46:14.420 is always to take the people out of it and just think about what you would compensate the office for okay 01:46:14.420 --> 01:46:50.900 Oh, Ms. Stacy. How many hours do a part-time mayor work a week? Well, I don't clock in, if that's what you're asking me. I would say, um, if, if I added the whole thing up, it's going to be at least 40. I do a lot of things in the evenings, weekends, it's, it's, there's no set timeframe. But then again, that's by my choice, because it's, it's technically a part-time, 01:46:50.920 --> 01:47:20.800 Part-Time Position, and like any elected official, you can choose to put in as much work as you want to. I mean, that's obvious in alderman seats. You choose to how much you want to work. Alderman Sanders? Is it the council who helped to regulate or determine what a mayor pays salary should be or scale or wages should be like? 01:47:20.920 --> 01:47:26.720 and the hours and the what I want to say and 01:47:26.720 --> 01:47:37.200 and this is a wage discussion as far as hours go I don't believe by ordinance you can tell an elected official how many hours to work 01:47:37.200 --> 01:47:46.160 is no more than I could tell you you have to well so many hours in well I mean we're using measures here to determine wages 01:47:46.160 --> 01:48:14.280 and we're trying to find out who's all involved in making these determinations. Is it the council? Is it the staff of the city? Who regulates that? Who makes that determination? If it's not an ordinance per se yet and to increase a particular office with wages, salary, or whatever the case is, 01:48:14.280 --> 01:48:16.560 Lisa, Howard, Tehring, Tch. 01:48:16.780 --> 01:48:34.160 What part of this city agency governs what it is that determines the mayor's salary and what percentage and the hours, and not only that, who's keeping stats? 01:48:34.680 --> 01:48:36.120 Stats. 01:48:37.440 --> 01:48:45.020 Who's keeping the status of what you're working and what you're worth? 01:48:45.020 --> 01:48:52.300 who's keeping who determines that? You know, I thought I thought it was by your peers. Yeah, I thought it was by your peers. 01:48:52.580 --> 01:49:00.960 Well, the wage is determined by the council. It's set by the council. Set by the council. That's what I thought. And coming back to who does stats? I mean, 01:49:01.360 --> 01:49:09.220 the status, keeping up your status, like how how how much I'm working. Is that what you mean? Those kinds of things. Again, comes back to 01:49:09.220 --> 01:49:16.640 as an elected official, no different than the council, how much work do you choose to put in? 01:49:17.420 --> 01:49:28.160 Yeah, but I didn't know that as council that we can put our own opinions. We can influence other opinions to go 01:49:28.160 --> 01:49:36.000 along with no percentage wage increase. I didn't know council can sit here and vote on something like 01:49:36.000 --> 01:49:40.140 or make that determination without a full-blown decision. 01:49:40.140 --> 01:49:43.660 without a full-blown discussion on it. Well, that's what the discussion is. So you have to set that by 01:49:43.660 --> 01:49:48.300 ordinance, which is what this discussion is, is to move forward with an ordinance. And the staff 01:49:48.300 --> 01:49:58.640 suggested a 3%. The clerk suggested a 4%. Alderman Shadle suggested a zero for alderman increase. 01:49:59.120 --> 01:50:07.300 Attorney Zito? Just to answer Alderman Sanders' question. So end all, be all, compensation for 01:50:07.300 --> 01:50:33.480 elected officials is determined by the council, okay? Okay. There are, in our current ordinance, there's no set hours, you know, eight to five, two to six, whatever it is, there's no set hours for alderman or the mayor, and that's, and I will say that that's probably typically pretty standard, that you don't set, set hours. 01:50:33.480 --> 01:50:41.660 I've heard an expression of full-time collective time is put in per week or 30 hours per week. 01:50:41.880 --> 01:50:44.320 Well, that right there says a lot to me. 01:50:44.320 --> 01:50:58.420 You know, when somebody puts that out there like that, that lets me know that something is regulated to make that increase for the mayor or any elected official, 01:50:58.420 --> 01:51:28.400 depending on what time that they're putting in to serve the people of the city. I didn't know we were in that position or in that area to regulate each other, to make that opinion to determine whether we're a 0%, 1%, 2%, or 3%, or 4%. I thought it comes collectively together that we are going to vote on it, but who's the narrative? 01:51:28.420 --> 01:51:35.400 who's narrating whether or not the subject matter should come up? Who's bringing this subject matter up? 01:51:35.400 --> 01:51:46.740 Do we all speak on it as councils to determine what it is that the council wages or increases should or should not be? Do we weigh in on that? 01:51:47.120 --> 01:51:54.400 Correct. That's why this put on the agenda for the council to have a decision as to, hey, council, what do we all want to do? 01:51:54.400 --> 01:52:24.180 Do we want to give raises to the alderman? Do we want to give raises to the clerk? Do we want to give raises to the mayor? What do we want to do about the liquor commission people? What do we want to do about the other commission people? This is for you guys to have the discussion. Every one of you guys can chime in and say, well, I think we should do this. I think we should do that. And hopefully, there's going to be a consensus at least enough to direct staff to draft an ordinance that moves at least in the consensus direction there. 01:52:24.180 --> 01:52:52.400 So yeah, for the salary part, yeah, you guys control that there. Well, that's the whole thing. We don't have a council appointment chairperson or someone to help to direct or shape the narrative of what we should or should not be doing as far as how we come to our conclusions on anything that we decide to do. There's no set person. 01:52:52.400 --> 01:53:20.140 In other words, we're all just running wild in the council, not liking your viewpoint, not liking your viewpoint. These are the viewpoints that I feel and how we should go about determining whether or not who has the best solution and explanation for why they're saying what they're what we're saying. We're saying what we're saying. So that's the reason why I'm asking, you know. 01:53:20.140 --> 01:53:49.180 So if you want, so if the concern is that, well, each individual council member might not know what's, you know, what's out there or what should the rate be there, well, what you guys have at your disposal is staff. You can direct as a council staff, can you go get some comparables as to what other communities our size are paying their elected officials, you know, and then they say, okay, are some of them quote-unquote part-time, you know, mayors or some of them quote-unquote full-time. 01:53:49.180 --> 01:54:17.160 That's a misnomer. I'll be the first one to tell you that how much a elected official is paid is kind of indicative of maybe what you're intending the hours to be. For example, just using the mayor position. If you're paying the mayor, let's say $25,000, that is most likely not a full-time job. So you're most likely not expecting them to put in 40 hours a week. If they choose to put in 40 hours a week, that's fine. 01:54:17.160 --> 01:54:41.620 Now other mayors get paid $80,000, $90,000, $100,000. At that compensation level, you're probably expecting them to be in the office at least 40 hours a week. I'll give you the absurd example, though. For whatever the elected official is, whether it's alderman, clerk, mayor, whatever it is there, you can set all the expectations you want and compensate them there. 01:54:41.620 --> 01:55:10.120 Every one of you guys could choose to show up or not show up to any meeting for the most part. And the recourse for the most part is at the ballot box. I'm not suggesting you guys do that. You're not fulfilling your duties, your obligations to your constituents. And, you know, but in theory, yeah, you know, if an elected official says even though you're being compensated $100,000, if they say, well, I only showed up at 20% of the meetings, 01:55:10.120 --> 01:55:15.220 It doesn't change the fact that they still get paid their money, you know, to a certain extent. 01:55:15.320 --> 01:55:28.360 Now, I know Freeport has some rules in their ordinances that advocates that, but for the most part, you know, if you don't think your elected official is showing up or doing the job that they're being paid for, the recourse is generally at the ballot box there, so. 01:55:34.400 --> 01:55:35.120 Manager Boyer. 01:55:35.460 --> 01:55:40.340 I just said, I would like to say if it's counsel's will, I can get some comparables together. 01:55:41.620 --> 01:55:42.020 Yeah. 01:55:42.020 --> 01:55:47.100 I agree with that. I'll start in Chicago first. 01:55:49.820 --> 01:56:15.860 Mayor, I'm sorry, you said, what's the latest? My recollection is that we have to swear in officials at the second meeting in May. That's what our ordinance calls for, is swearing in at the second meeting in May. I think I backed out 180 days from that, and it is, I think, mid-Norm. 01:56:16.380 --> 01:56:46.360 is the absolute deadline. You never want to put absolute deadline. That's why I think IML recommends that sometime in October that most communities, if you're going to do a change in compensation for elected officials, that you do it sometime in October. So given the fact that we have two meetings generally, you know, to the extent the direction could be given so that you could have the ordinance at the first meeting in October for first reading, second reading, 01:56:46.360 --> 01:57:16.360 at the second meeting in October you know and then it's done before that November deadline it gives you a little wiggle room if you absolutely need it because you could push it to the first meeting in November and still be okay. So what that basically means is we need to put something forward for the first meeting in October right right but in the meantime excuse me this should be some kind of formal discussion that 01:57:16.360 --> 01:57:30.760 We should not just allow the time to elapse in desperation in order to determine where we're at in our own mindset. I think that it would be nice for us to talk about this as we go alone. 01:57:31.580 --> 01:57:32.140 Alderman Monroe. 01:57:32.600 --> 01:57:43.240 Thank you, Madam Mayor. City Manager, do you think you could pull something together maybe by the, you know, by the cow in October? 01:57:43.240 --> 01:58:12.560 Then that looks like we're going to have to suspend the rules in October. Yes. That'll put it back to the third meeting, the third week, and it needs to be passed. Okay, so do you think you pull something together, sorry, I'll amend that, something together by the first meeting in October? Yes. Okay, perfect. Thank you. Is that fair? As a discussion item? I think. We're still running into the same thing of ordinances are two readings. Right, and what I think my idea would be 01:58:12.560 --> 01:58:42.540 is that gives the city manager a chance to chat with each one of us get our get our thoughts put it together into more of a comprehensive along with the results that he gets back from his comparisons the comparables and then we can all kind of you know talk through it because I mean there's going to be little things that we probably don't totally agree on that we can work out but I think we can get to a place so are you are you saying that he should have this discussion with each of you and bring it on as an ordinance 01:58:42.560 --> 01:58:49.600 for the first meeting in October, so that way you can, it has the first reading. I think that would be the 01:58:49.600 --> 01:58:55.500 goal, mainly because if we get to that point, we don't have to suspend the rules, and we bring something 01:58:55.500 --> 01:59:12.300 in, and if we don't reach an agreement, then we always have that option of falling back to the cow. We still have the opportunity to change things. Right. It's just, it's getting the process. And then it has to be quick. Yes. I think I understand that, but, you know, at the same time, I mean, here we are the 16th, you know, we don't have another meeting this 01:59:12.300 --> 01:59:36.790 so, you know, we're in that position where we have to make a make it a little bit quicker but yet not crush the city manager in the process and his staff. No, that's as long as I'm not hearing any objections with that direction for staff, I think that's fine. I think that gives us marching orders. 01:59:36.790 --> 02:00:05.100 gives those marching orders. Sounds great. Did you say it's time to go home? Okay, now we'll move on to department head's reports. Finance? Nothing, Your Honor. Thank you. Community development? Nothing tonight, Madam Mayor. Thank you. Public Works? Yeah, just a few updates. City crews are working on Iroquois, Chicago, and State. We have 02:00:05.100 --> 02:00:35.000 contractor in right now grinding the streets should be done by Thursday at the latest looks like next week we'll be into paving those streets please keep your vehicles out of the way if you live on those streets it greatly enhances the time we'll be able to get the work done when we're not chasing residents to move their cars Adams Avenue they started today doing some final shaping out there on the road that should probably take 02:00:35.000 --> 02:00:41.900 most of this week. We should see some black binder going down pretty soon. They should just be doing a 02:00:41.900 --> 02:00:49.840 little bit of concrete work and some dirt work out there right now. Ridge and Westwood, the water main is 02:00:49.840 --> 02:00:55.500 being completed right now. I would say they're probably close to being half done with water main at 02:00:55.500 --> 02:01:25.480 at this point. That project should be done by Thanksgiving. Water treatment plant, just an update on that. Soils, the contaminated soils, most of that material has been removed from the site and hauled off. They actually are installing piles that the buildings will go on on the sept and the UV. They've started installing the lower 02:01:25.480 --> 02:01:48.620 infrastructure, the sump area, and more concrete to work, so it's getting fairly busy out there with a lot of contractors working. Also, lead service lines, we're about two-thirds done with this package so far. I tried to get a number on how many we've completed to date, but I wasn't able to get that before the meeting, so a lot of good projects, a lot of work being done, and it's going to be a very busy fall. 02:01:48.620 --> 02:01:50.380 Thank you 02:01:50.380 --> 02:01:52.940 Fire? Nothing this evening 02:01:52.940 --> 02:01:54.980 Thank you, police? I have no report 02:01:54.980 --> 02:01:58.780 Thank you, library? I just want to remind everybody that 02:01:58.780 --> 02:02:03.220 we're taking registration for our pumpkin decorating contest, so you'll have 02:02:03.220 --> 02:02:07.040 until September 28th to register on our website 02:02:07.040 --> 02:02:10.880 and then you get a free pumpkin to decorate like a book character 02:02:10.880 --> 02:02:14.580 and the voting will happen closer to Halloween 02:02:14.580 --> 02:02:16.420 Thank you 02:02:16.420 --> 02:02:16.940 IT? 02:02:16.940 --> 02:02:35.580 Thank you. I don't think communication is in here, is he? Nope. City manager. I would just like to invite anyone interested. We're having a ribbon cutting on Oak Avenue tomorrow at 745. So if you can make it, you are invited. 02:02:35.580 --> 02:02:36.580 A.M. 02:02:37.660 --> 02:02:38.020 A.M. 02:02:38.360 --> 02:02:38.760 Yes. 02:02:39.760 --> 02:02:41.000 Okay, I have three events. 02:02:41.100 --> 02:02:45.220 I don't know if everyone's aware of them, so I'm just going to have you put these on your calendar if it works. 02:02:45.880 --> 02:02:52.960 Thursday, the 333rd National Guard is being deployed, and they will be heading to Alaska. 02:02:53.360 --> 02:02:59.060 They're going to be deployed out of the Masonic Temple, and Governor Pritzker is expected to be in attendance. 02:02:59.400 --> 02:03:03.660 I don't have any details other than just that, so when I find out time frames, I'll let you know. 02:03:03.660 --> 02:03:33.640 also then next weekend there is a celebration of life it's the continuing of the the peace within the community so next Friday the 27th if you are available at 10 o'clock in the morning it's going to be cleaning up debris and trash along the Frank Street between Chicago and Carroll and then on Saturday the 28th will be the block party which is music food resource tables meet and greet 02:03:33.640 --> 02:03:40.480 kind of atmosphere. And then on Sunday, the 29th, there will be at 1130 a.m. in that same spot will be 02:03:40.480 --> 02:03:48.140 church in the street. And then also put on your calendars for October 7th, which is a Monday at 2.30. 02:03:48.900 --> 02:03:55.500 Congressman Sorensen is scheduled to be here for his nearly $1 million check presentation. So if you want 02:03:55.500 --> 02:04:02.040 to put that on your calendar as well. So we will move on to Council Alderman Clem. 02:04:02.040 --> 02:04:30.860 nothing this evening. Thank you. Alderman Monroe. Thank you, Madam Mayor. Just a reminder, this Thursday at 6 30 p.m. on Farmdale Lane, we've got the country estates neighborhood watch get together. I almost called it a party. There are cookies there. If you like good cookies, they have great ones. That'll go until about eight o'clock, and that's all I have. Thank you. Alderman Simmons. I don't have anything. Thank you. Thank you. Alderman Parker. Nothing tonight, Your Honor. Thank you. Alderman Stacy. 02:04:32.040 --> 02:04:58.240 Yes, since it wasn't mentioned, I would like to mention Saturday the 21st, there will be an air show at the airport, gates open at 10.30, the show starts at 1.30, there is a $15 general admission, children 10 and under are free. 02:04:58.240 --> 02:05:22.250 Um, so let's go out and support our very important airport. Thank you. Thank you. Alderman Shadle. Nothing tonight. Thank you. Alderman Sanders. Nothing there. That leaves us with public comment. The first that was signed in is Jim French. If you'd like to go to the podium, and you have three minutes. 02:05:22.250 --> 02:05:45.580 Mayor Jodi Miller, City Manager, Rob Boyer, Senator Clark, Tilly Anderson, Alderman, Don Parker, Tate Monroe, Tom Clemm, Stacey, George Seidel, is that right? 02:05:46.020 --> 02:05:46.540 Sellers. 02:05:46.920 --> 02:05:47.160 Hill? 02:05:48.020 --> 02:05:50.400 And Larry Sanders, I don't know, Simmons, is that your name? 02:05:50.640 --> 02:05:50.900 Mm-hmm. 02:05:51.080 --> 02:05:52.880 Okay, I'm sorry, you must be new. 02:05:53.760 --> 02:06:00.320 I'm here tonight as a new resident of Freeport, Illinois, and my wife and I moved in on April 15th. 02:06:00.840 --> 02:06:02.000 We are glad to be here. 02:06:02.000 --> 02:06:31.960 We're glad to be in Freeport. Freeport is known as a, on the website, as a jewel of a city. I don't know if you knew that or not. It's recommended as a place for people to come and retire. It's a wholesome city. The people here are friendly, they're intelligent, they're wise, they're cheerful, and energetic, and forward-looking. And we are not strangers to Dakota. We've been, I mean, Freeport. We've lived in Dakota since 1983. Freeport's been the city of our center 02:06:31.960 --> 02:06:42.280 of our activities, our grocery shopping, our doctors, medical things, gas stations. We've been active in Highland and Wintershek plays and musicals. 02:06:42.920 --> 02:06:56.060 W. Anderson right here was Wendy and the star of Peter Pan out of Highland some years ago. I worked with Don Parker. My goodness, the guy is the chief of the police while we were putting in 911. 02:06:56.060 --> 02:07:26.060 one. I mean, we helped pass it, but the implementation of that took a lot of work. If you want to see who put the place and got the city of Freeport's council and center to be in the Freeport Police Station, you're to Don Parker. And so anytime you want to give that man a hand, say, Don, we thank you for what you judge for the public safety of the city of Freeport. Thank you. Yeah, you're welcome. You're welcome. And I've had a chance to meet, I worked with Mark McElroy, the former mayor on a county government, and Jim 02:07:26.060 --> 02:07:56.040 Jim Gitz, if you'll have me, my new Freeport lawyer, I know George Galroop, I've met him a couple times, he's a great guy, and I married Jodi Miller, to her husband, to her husband, I was the pastor, they officiated their wedding, so I've got a few credits here, Dr. Gwynfridge is my wife, she was a music teacher at Carl Sandburg for a long time, she's the chairman and president of the Freeport Coral System, 02:07:56.060 --> 02:08:26.040 Society. She and our friends started CHAMM, the Children's Hands-On Museum, and they worked there all the time. In my time, I've been a substitute teacher to a lot of the Freeport schools. I got to teach for a year at Aquin. It's been a pleasure. All the students, I had students in state and local government out of Highland. I've been a Columbia instructor for Columbia College at nighttime. Any rate, for us in the 02:08:26.040 --> 02:08:27.020 Joe, this is a fun city. 02:08:28.920 --> 02:08:33.000 You may not think this is a mecca for entertainment, good restaurants, and a lot of other things. 02:08:33.080 --> 02:08:38.200 In any case, I hope they'll be able to talk with Rob Boyer, the manager, and Jodi Miller, the 02:08:38.200 --> 02:08:43.820 mayor, 15, 20-minute discussions, and somebody on your side said, well, why don't you come 02:08:43.820 --> 02:08:45.280 and talk to the city council? 02:08:45.380 --> 02:08:46.640 You can share everything you have on your mind. 02:08:47.080 --> 02:08:48.620 Well, we've only got a few minutes here, so I think I'll start. 02:08:48.620 --> 02:08:51.800 Yes, and your time has exceeded, so we appreciate all your kind words. 02:08:52.080 --> 02:08:52.320 Yes. 02:08:52.320 --> 02:08:57.300 If I could, I would like to be able to speak to both of you about some of the things. 02:08:57.300 --> 02:08:59.300 You can set up a meeting. Our doors are open. 02:08:59.720 --> 02:09:03.820 Okay. That's all I wanted to say tonight. Thank you very much. Hope to see you again. This is not a one-off. 02:09:04.480 --> 02:09:06.500 I hope to be able to come back and talk again. Thank you very much. 02:09:06.500 --> 02:09:09.840 All right. Thank you. And next on the list is Josh Atkinson. 02:09:18.580 --> 02:09:22.180 Good evening, Madam Mayor and Council. Joshua Atkinson, Freeport here. 02:09:23.180 --> 02:09:27.940 I apologize because I guess I signed the wrong sheet. I thought I was going to speak before, but that's on me. 02:09:27.940 --> 02:09:35.960 I don't, stupid me. I'll be as clear and direct as possible. Last week one of our neighbors came before this 02:09:35.960 --> 02:10:02.360 One of our neighbors came before this council and spoke about the 49 young men who make up the Highlands baseball team. These students were recruited from all over the Central and South America, leaving behind their families and homes for an education and a shot at going pro. But they're struggling here. These young men don't have the basic necessities, like winter coats. Over the past week, has anyone here cared enough to reach out to any of them? Thank you. 02:10:02.360 --> 02:10:08.320 I visited these young men myself after their practice last week, and what I saw was unacceptable. 02:10:09.200 --> 02:10:18.140 I joined in with the PUSH organization, represented by Frankie back there, which she was there serving food because these kids don't have enough to eat. 02:10:18.400 --> 02:10:28.140 I saw four young men crammed into a filthy two-bedroom apartment, sleeping on the floor, with no table, no chairs, no place to unpack their suitcases, not even an appropriate place to study. 02:10:28.140 --> 02:10:58.120 The appliances were rusted and the overall conditions were terrible. But despite all of this, these boys were nothing but respectful and gracious. It's embarrassing to see how Freeport and Highland are treating these young athletes who chose to join our community for a shot at a better life. We should all be ashamed of this. Now let's bring this full circle, which is why I wanted to speak ahead of time. The bike path expansion can wait. I urge you all to get a hold of Highland and let them know that there is a better use for their three homes. 02:10:58.140 --> 02:11:27.820 $930,000 input into this plan. It would be better spent on helping these student athletes and others under their care succeed. Rather than another four miles of bike path only benefiting the west side of town, we had to hear a lot of talk about how much you all love the children when it came to possibly spending $1 million of taxpayer money on a water main extension to Open Bible. So where is that heartfelt energy when it comes to these 49 kids? 02:11:28.140 --> 02:11:43.680 We cannot continue to neglect our residents, visitors, and infrastructure, and expect our population to stop declining, businesses to return, and the drugs and guns to disappear. If you truly want to represent this community, now is the time to step up and take real action. Thank you. 02:11:45.060 --> 02:11:46.700 Are there any other... Wendy. 02:11:53.620 --> 02:12:04.100 Good evening, counsel. My name is Wendy Pearson. As all of you that don't know, there were a couple things that were said that I'd like to put some clarification on. 02:12:04.440 --> 02:12:33.940 First of all, when we talk about bids in this town, the question I was going to ask is how many bids, how many, how often are there three bidders on any contract in this town? And Darren happened to answer that with a question, with an answer to the fact that they put out for three bidders and got none. How often are the bike and walking trails utilized in this town? And who's utilizing them? As some of you know, my background is in minority business and contracts and specifications. 02:12:33.940 --> 02:12:37.780 So when you talk this, Darren knows I know what you're talking about. 02:12:38.560 --> 02:12:53.000 As far as an increase in salaries, I think the city of Freeport's citizens have the right to know what the exact salaries are of the mayor and the city manager, because tonight what was stated that their salaries are somewhere between $170,000 to $180,000. 02:12:53.920 --> 02:12:58.740 That does not give me directs or anybody else directs as to what those individual salaries are. 02:12:58.740 --> 02:13:26.490 Finally, I wish that we saw in our neighborhoods the individual who is supposed to be the eyes, ears, and mouth of us, the people. I wish I could see persons who are supposed to be that in our communities, going to meetings, meeting with our children, going into our churches. 02:13:26.490 --> 02:13:51.670 I'm sorry. I don't agree on an increase for the mayor. I'd like to see our neighborhood and our mayor have an impact on what is happening in this city, what has been happening in this city for 20 years prior to her even becoming the mayor. I've not seen that impact. And this isn't personal, but I've watched too many people be put in the ground and too many of our children dead. 02:13:51.670 --> 02:14:15.250 I have a list of individuals who were shooting, were shot and now are dead. This latest shooting shouldn't have been a walk around the block, which is what we did. It should have been in our neighborhoods. It should have been with all of you, every one of you city council meetings walking the streets with us, and I have not seen that from any of you. 02:14:15.250 --> 02:14:45.250 it's time to change it it's time to stop the shootings it's time for everybody to be involved in what is happening in our community because it's not just happening in the black community it's happening all over Freeport now black white kids young folks old folks being traumatized by gunfire a chief who has had to go out on a limb to try to keep from killing one of our own and I've had those conversations with him and I'd like to say thank 02:14:45.250 --> 02:15:17.010 Thank you. Because that situation is one that I have been thinking that was going to happen in this town for a very long time. We've had that conversation and it has happened. Your three minutes has exceeded. We need change, people. And we need you all to help with the change. Not sit on your butts in here. Get on the streets. And just so you know, my salary was posted in the memo, so all you got to do is read it. I'll tell you, at the beginning of the term, I made $27,915. And 02:15:17.010 --> 02:15:35.030 it. If there are any other public comments, we'll entertain a motion for adjournment. So moved. Second. We have a motion made by Alderman Shadle, seconded by Alderman Monroe. All those in favor?