WEBVTT 00:00:00.000 --> 00:00:07.340 Well, let's get started with the Administration Legal Affairs Committee, Wednesday, April 8th, 00:00:07.340 --> 00:00:12.720 2026, 5 p.m., 2.0 prayer, if you'd like to do that, or not? 00:00:12.940 --> 00:00:13.200 Yeah. 00:00:13.500 --> 00:00:14.540 Okay, thank you, Steve. 00:00:15.180 --> 00:00:19.480 Heavenly Father, we thank you for the members around this table tonight. 00:00:19.600 --> 00:00:20.720 We ask that you would bless each one. 00:00:20.800 --> 00:00:27.620 We ask that you would give us wisdom and help us to judiciously do the business of our family. 00:00:27.620 --> 00:00:28.500 In Jesus' name. 00:00:28.760 --> 00:00:29.320 Amen. 00:00:30.000 --> 00:00:58.820 All right, 3.0 approval. First and a second here. All those in favor say aye. I'm unanimous. All right, 4.0 approval meeting minutes from March 11, 20.6. Motion. Second. Second. All those in favor say aye. I'm unanimous. All right, 5.0 claims. 00:01:00.000 --> 00:01:12.440 and cash requirements $88,591.25, maintenance and $65.09, a total of $89,256.34. 00:01:13.440 --> 00:01:16.040 That's a pleasure. 00:01:16.260 --> 00:01:18.120 I make a mood to accept that. 00:01:18.280 --> 00:01:18.580 All right. 00:01:19.080 --> 00:01:20.460 I can all second it. 00:01:20.660 --> 00:01:20.980 Okay. 00:01:21.240 --> 00:01:22.220 Then I have a question. 00:01:22.540 --> 00:01:22.840 You do? 00:01:22.960 --> 00:01:23.200 Okay. 00:01:23.660 --> 00:01:30.520 On page 12 of those plans, it's got the Stewart Center rent. 00:01:30.520 --> 00:01:51.200 I'm just a little confused. I know it's a different invoice number, but we're, if you look at the dates for the rental, it goes from, in the first payment, goes from 3-1 to 4-16, and then you drop down to the next payment, same amounts, but from 4-1 to 4-16. Seems like we're duplicating. 00:01:52.420 --> 00:01:53.820 Like we're overlapping there. 00:01:54.000 --> 00:01:54.860 Do you have the actual? 00:01:55.000 --> 00:01:56.020 That's what I got right here. 00:01:57.420 --> 00:01:59.940 I see what you're saying now. I didn't catch that. 00:01:59.940 --> 00:02:05.020 someone when she entered a three, perhaps. Do you mind if I actually look at that? 00:02:05.080 --> 00:02:05.520 Yeah, sure. 00:02:06.620 --> 00:02:07.800 I'm sorry. I mean, take over. 00:02:10.140 --> 00:02:14.660 I just want to take a look at the actual invoice itself versus what was keyed in by the department. 00:02:14.660 --> 00:02:24.890 Okay. So there are two different invoices. 00:02:25.850 --> 00:02:26.050 Yeah. 00:02:26.050 --> 00:02:34.070 one says invoice date March 1st, one says invoice date April 1st. 00:02:34.070 --> 00:02:36.490 So what are the other day typos here, then? 00:02:36.490 --> 00:02:38.490 Yeah, I think that's a typo. 00:02:38.490 --> 00:02:39.490 March 1st. 00:02:39.490 --> 00:02:43.730 No, no, I'm sorry, April 16th is the day of the county board. 00:02:43.730 --> 00:02:46.730 That's the due date. 00:02:46.730 --> 00:02:47.730 Right. 00:02:47.730 --> 00:02:52.170 That's our county board meeting date that we have too much. 00:02:52.170 --> 00:02:56.530 I think that we did not receive the invoice in a timely fashion for the March 1, so that's 00:02:56.530 --> 00:02:57.110 why there's two. 00:02:58.430 --> 00:03:00.290 That's what I thought I wanted to look at. 00:03:01.090 --> 00:03:01.330 Sorry. 00:03:02.210 --> 00:03:05.250 When you said the 16th, I'm like, why would I say the 16th? 00:03:05.250 --> 00:03:06.730 Because we're not even there yet. 00:03:07.730 --> 00:03:08.210 All right. 00:03:08.410 --> 00:03:08.650 Okay. 00:03:08.750 --> 00:03:08.950 All right. 00:03:09.050 --> 00:03:09.510 Very good. 00:03:09.670 --> 00:03:10.070 Thank you. 00:03:10.250 --> 00:03:10.650 All right. 00:03:12.150 --> 00:03:13.690 We got a first and a second. 00:03:14.470 --> 00:03:15.610 Any other questions? 00:03:16.450 --> 00:03:16.690 All right. 00:03:16.750 --> 00:03:17.030 All right. 00:03:17.030 --> 00:03:17.790 I'll go to the favor, say aye. 00:03:17.870 --> 00:03:18.010 Aye. 00:03:18.010 --> 00:03:49.320 how about 6.0 public comments no one else is here so let's jump down to 7.1 county treasurer thank you I'm hoping everybody had a chance to review the March financial report I sent that out on Sunday night I'm sure you spent your Easter evening over these details another steady 00:03:49.320 --> 00:04:17.540 I guess that's just the best way to describe it. So income tax, sales tax receipts remain steady as the monthly report indicates that aggregate receipts increased by $33,000 and change over the previous month. You can see the total year today is $2.3 plus million. That public safety tax, I don't know if you noticed, was $315,000. That's a little higher up to, you know, between $75,000 and $100,000 higher. 00:04:17.540 --> 00:04:25.040 that usually there's one time during the year that the Department of Revenue issues a supplemental payment, and that was in March this year. 00:04:25.140 --> 00:04:35.480 So that's not normally $315,000. So that gave that a little boost. So as of the end of the month, total county funds were down. 00:04:35.480 --> 00:04:46.280 If you go to if you look at page five, which I think is usually one of the most important pages, down 2.81 percent compared to the end of February, 00:04:46.280 --> 00:04:52.540 which is $728,000 in chains. Again, absolutely normal, less than normal if you were to kind of 00:04:52.540 --> 00:04:58.700 divide it out on a month-by-month basis in a month during which we received no property taxes. So 00:04:58.700 --> 00:05:06.140 all is well for the time being there. On the investments page, this last month we didn't 00:05:06.140 --> 00:05:12.840 have any mature. This month in March we had four mature $22,000, almost $23,000 in interest. So 00:05:12.840 --> 00:05:39.000 So that's always good. Still have 18 investments in place through yesterday. I've placed six more today, roughly $2 million. We'll get about $13,000 in interest in that very short term, less than 60 days. If you look on the back, again, this gives you the rundown of where we still stand relative to those funds that are due money from the nursing home situation. 00:05:39.000 --> 00:06:08.980 can tell. Does anybody have any questions about this? Is the rate still high on the CDs? I'm kind of shying away from CDs right now. I think today I did T-bills. I mean, they actually dropped three basis points from yesterday, so I was not thrilled about that, but it's like 3.5 right now. So competitive. Yeah. Okay. Any other questions about the financial block? Okay. So on the collector side, the county clerk, Anna Sester and I, we met successfully last year. 00:06:09.000 --> 00:06:14.960 Last month, we determined some dates and overall schedule to kind of coordinate our office functions for the upcoming season. 00:06:15.620 --> 00:06:18.220 I haven't really changed my estimates at this point. 00:06:18.600 --> 00:06:23.040 Mid to late May, tax bill mail-in probably closer to maybe just before Memorial Day. 00:06:23.180 --> 00:06:27.860 Still looking for the end of June for that first installment, early September 2nd. 00:06:28.400 --> 00:06:29.880 Always subject to change. 00:06:30.300 --> 00:06:32.420 Of course, you never know if there's a wrinkle that gets thrown there. 00:06:32.420 --> 00:06:41.420 So, but we did, I did determine dates for distributions, friendly reminders, certified mail, tax sale, all of those things are pretty much set at this point. 00:06:42.260 --> 00:07:00.900 I think I mentioned before, we redesigned the tax bill, the bear color, so we thought it would be a little easier, because like, here's what we want, devnet, make it happen, well, that takes about four weeks, apparently, because we made some substantial changes, but we are on target, they expect to have those to be approved by May 1st. 00:07:00.900 --> 00:07:30.420 so we have plenty of time to get them to our new printer can turn bills out once we get you know testing and everything done within two to three days so right exactly where we want to be I think and at Jasmine I just talked about this and I have discussed it with the assessor that there have been a lot of hot questions particularly from rural city residents based on the referendum and we even had a few people who asked if they could be 00:07:30.420 --> 00:08:00.400 exempted out of that and not understand. And, you know, that just displays really the depth of the lack of understanding of this process. So I'm kind of reviving the tax cycle presentations that I used to do around here to kind of stop them because nobody came. So we're going to bring them back and Jasmine and Andrew are going to join me, kind of do their part, a little cycle, but we think we're probably going to take it on the road maybe to Bull City as well. 00:08:00.420 --> 00:08:30.360 specifically, because they're going to, next year is their reassessing care, so their bills are going to go up, so generally speaking, likely go up, so that referendum is going to hit at the same time that assessed values, so it could be, in many cases, very painful, so we want to maybe get in front of that, help people understand ahead of time what they could be looking at, so, so that's, we're looking, I'm looking at some dates, hopefully, maybe very, very late, 00:08:30.360 --> 00:08:33.640 in the early June, depending on what schedules look like for the rest of us. 00:08:34.520 --> 00:08:41.260 So that's no more chance to do some outreach and help people understand what's in front of them. 00:08:41.620 --> 00:08:42.140 Fair. 00:08:42.720 --> 00:08:43.140 Right. 00:08:43.980 --> 00:08:44.560 Right. 00:08:45.240 --> 00:08:48.060 Or, you know, batten down the hatches, something. 00:08:50.060 --> 00:08:52.200 But unless you have any questions, that's all I have. 00:08:52.840 --> 00:08:55.400 I'll add one if I just know. 00:08:55.400 --> 00:09:13.240 I had a couple calls from the Pro City area too on because of the sale of Pearl Valley acres and the value of that sale and they were like, well, if the value of that sale was assessed correctly, Pro City wouldn't have any issue. 00:09:13.240 --> 00:09:23.700 And, you know, we have, I have tried to explain it, you have at least three counties plus other areas of Illinois and California that are all involved with what's going on there. 00:09:23.700 --> 00:09:52.840 has really no bearing whatsoever, but people see dollars. Right, and Pearl City also has TIF district, so there are so many puzzle pieces, and there's really no one answer to what has happened or what's going to happen, but I think it will help if all three of us are there explaining each part of what impacts someone's tax bill. I think it's not going to make the pain any less, but at least they'll understand it. 00:09:53.700 --> 00:09:55.960 Thank you for being here, ma'am. 00:09:55.960 --> 00:10:00.040 How are you? 00:10:00.040 --> 00:10:23.310 All right. Let's move on to 7.2. Thank you, gentlemen. Still wrapping up a few things from the election in March. People think March the election's done, but there's still a lot of work afterwards. We certify the election results on April 1st, and then there's still some reports to read to the state, and results have to be sent to overlapping counties. 00:10:23.310 --> 00:10:53.290 so there's still work to be done there but wrapping up there sort of say March 16th the day before the election kind of had a snowstorm we were open and we actually had 78 covers that day most of them came in after 11 I think maybe two before 11 but we had 78 total that day and we had 22 polling locations throughout the county so we also had 22 election judges come in to pick up supplies that day so I'm 00:10:53.290 --> 00:10:56.570 It was extremely busy today, of course, still here 00:10:56.570 --> 00:11:03.810 You might have seen the company that delivers some of the equipment to the formal leashes 00:11:03.810 --> 00:11:06.090 That bill was a little bit higher than usual 00:11:06.090 --> 00:11:08.170 Usually they have one guy 00:11:08.170 --> 00:11:11.890 They had to have two guys due to the conditions 00:11:11.890 --> 00:11:14.450 So that's why that bill was a little bit higher 00:11:14.450 --> 00:11:17.390 We forgot about it 00:11:17.390 --> 00:11:20.690 Yep, so that was the reason there 00:11:20.690 --> 00:11:44.790 Every two years, we have to go out and do a foreign place accessibility survey that has to be to the state. That survey has to be completed in order to apply for the ADA grant. With that grant, we've been able to help some foreign locations make improvements. This past year, we were able to get 40 new voting books. It's so important. It takes time for us to go to every location. 00:11:44.790 --> 00:11:49.050 and we're not certified in ADA. 00:11:50.130 --> 00:11:54.890 We don't take that means you've done a training for RAM before, but the State Board of Elections 00:11:54.890 --> 00:12:00.750 has contracted with a company and that company is actually going to the fund locations today, 00:12:00.950 --> 00:12:02.730 tomorrow, and then to finish up on Friday. 00:12:03.250 --> 00:12:05.950 So I'm looking forward to seeing the results saved. 00:12:07.130 --> 00:12:12.090 See at those fund locations and what improvements we possibly could make to make the fund locations 00:12:12.090 --> 00:12:12.790 more accessible. 00:12:14.790 --> 00:12:43.210 Tax Extension, I'm in the middle of the tax extension process. So I have sent out the tax computation reports to all of the tax districts, a little bit over 100 tax districts, including the TIF districts. And they also, if they are over the PTAL limit, they have a choice to choose to agree with the reset, proportionally put them within the limit, or they can reallegate. Most of the time, we see that they agree with the proportions. 00:12:43.210 --> 00:12:49.590 so we do have some new individuals from some of the districts so they get some phone calls 00:12:49.590 --> 00:12:55.530 and people coming in to explain what PTEL means and why they didn't get the full 5% that they 00:12:55.530 --> 00:13:00.150 levied for. So it's been decent in the office, but mostly all good. 00:13:01.150 --> 00:13:04.350 Okay, great. Any questions? 00:13:05.490 --> 00:13:11.330 I want to relay some requests from a few election judges I was speaking to. 00:13:11.330 --> 00:13:15.870 They wanted more tissues and better sticky notes 00:13:15.870 --> 00:13:24.150 And we actually have pink sheets that go to all the election judges where they can put suggestions 00:13:24.150 --> 00:13:26.550 So I'm going to do some things that we have marked 00:13:26.550 --> 00:13:28.070 Test that right along 00:13:28.070 --> 00:13:31.750 And if you guys know many, one of them, always looking for more election judges 00:13:31.750 --> 00:13:35.850 Looking to schedule the two-year certification right now 00:13:35.850 --> 00:13:38.370 I'm planning for that to take place in August 00:13:38.370 --> 00:13:44.950 So we send any election judges our way, we're always looking for new ones, we have some great 00:13:44.950 --> 00:13:53.410 ones throughout the county that are retiring, so for some new great ones, we did, but there 00:13:53.410 --> 00:13:56.490 are some that are retiring and we'll be doing it in November, true. 00:13:58.130 --> 00:13:59.590 All right, very good. 00:14:01.050 --> 00:14:06.250 All right, let's move on to 7.3, so you're not here, I didn't get a report. 00:14:06.250 --> 00:14:26.090 I am so sorry. I also forgot to say a huge thank you to Nate. They did a server upgrade and Nate, I don't think, will to his own horn, but he communicated with us through the entire weekend, holiday weekend, and he continued to provide updates throughout the weekend. 00:14:26.090 --> 00:14:35.210 may have not went perfect, but he continued to communicate and did everything he could to, I think, in his will to make it happen. 00:14:35.370 --> 00:14:40.550 So we are really lucky to have Nate, and I can't express how much I appreciate his communication and his efforts. 00:14:42.070 --> 00:14:48.410 That's good. Okay. Let's move on to 7.4, County Administrator. 00:14:48.410 --> 00:15:16.950 Yeah. This morning I attended an HR roundtable at Greater Freeport Partnership. They have a series of meetings. The next one will be June 1st. But the topics today, they were trying to gather information from a lot of the HR directors in the region of the gaps in the employment of the people staying in the community. 00:15:16.950 --> 00:15:27.410 So we have a real good rate of people in the community until about age 24, 25, and then returning at 44 plus. 00:15:28.550 --> 00:15:36.990 So that middle group, which could contribute to a lot of tax dollars if they were raising families in the community. 00:15:37.530 --> 00:15:44.430 So that is kind of what the topics were today, what they were adjusting and looking through and trying to gather some information from everyone. 00:15:44.430 --> 00:15:50.770 that I will try to be attending the ones I can on that, but the next one is June to come. 00:15:53.250 --> 00:16:08.390 The FOIA requests that I spoke about last month have become a monthly occurrence, and thank you to all three of you, because all three of these people have had to respond to bits and parts of the requests that have become a monthly occurrence. 00:16:08.390 --> 00:16:30.310 In addition to that, I've had a pretty lengthy one that I had to seek an extension on, but it has been responded to now for nursing home information, as well as a couple others that are pretty in-depth and occupying quite a bit of time just gathering things, but we're responding to them. 00:16:30.310 --> 00:16:48.630 We did get an accelerated payment notification for a nursing home employee that is being looked on currently between HR out there and Rayanne obviously will be the one finalizing all the information to submit it since she is the county's authorized agent. 00:16:48.630 --> 00:17:18.610 I will say Reanne has done a very good job challenging them and submitting information and it's she's gotten most of them over the past couple years we haven't had to you know you get the notice and it's like you owe X amount of dollars but she has successfully challenged those and got them so don't want to take away from a report that Kristen will be giving for animal control 00:17:18.630 --> 00:17:48.470 control tomorrow. But the RFP for her kennels for the new location, there will be a bid for approval tomorrow. Still working with her on things throughout the move. She will have her part-time person starting, I believe, tomorrow. And what most of you probably don't know is that she was in a vehicle accident, totaled the animal control ban. But there was a ban that was donated by a local establishment. 00:17:48.630 --> 00:17:56.990 so she's back off the ST. Yeah, yeah. I attended the Region 1 Land Bank meeting on March 24th. 00:17:56.990 --> 00:18:06.410 All of you have received the updated salary survey and fringe benefit survey from UCCI. The wellness 00:18:06.410 --> 00:18:15.870 screenings last Thursday at the courthouse, there was 47 people screened. We have 27, I think, registered 00:18:15.870 --> 00:18:23.510 for tomorrow and encouraging walk-ins to get as many people as we can screen. The walking 00:18:23.510 --> 00:18:28.230 program, which some of us were talking about before the meeting, registrations are live 00:18:28.230 --> 00:18:35.930 for that. Larry, you're heading up the team. I think Chairman Helms has already said he's 00:18:35.930 --> 00:19:02.310 going to win. So when you register, it does say a team, but it says you can only put one person on a team. So just put your name there when you're on the portal registering. We will be grouping the teams by department or county board on the back. So yes, you will have teams, but when you register, don't put the teams. 00:19:02.310 --> 00:19:04.310 and one of the block. 00:19:06.310 --> 00:19:12.390 So, yeah, hopefully you get some motivation with that. 00:19:12.930 --> 00:19:15.050 Department head meeting this morning. 00:19:16.130 --> 00:19:23.610 Mark Bell was there and kind of did his annual updates on risk topics and online, you know, 00:19:23.710 --> 00:19:26.690 the portal for training materials and things. 00:19:26.690 --> 00:19:32.190 He was able to meet our new coroner and made some connections with him to discuss some concerns 00:19:32.190 --> 00:19:57.990 that he wanted to address with him and things. So that went really well. We did talk about the STEP program and encouraging as much involvement as possible, trying to garner some healthy competition here in the county. And an update on the shredding services. They will be coming to the county to deliver the new receptacles on the 21st since the company that we had. 00:19:57.990 --> 00:20:12.800 Since the company that we had prior went out of business, they have offered to remove the old receptacles for us because that was a question we all had was like, what do we do with the other ones since they wanted theirs? So they did offer to do that and they started their contract then. 00:20:12.800 --> 00:20:29.400 I also attended the Workforce Connection meeting yesterday, Tuesday, yeah, yesterday, like what day is it? I've had early meetings every week or every day, so yeah, that is all I have. 00:20:29.400 --> 00:20:30.400 That's a lot. 00:20:30.900 --> 00:20:35.080 In detail, what's the number of four-year-olds I've interviewed? 00:20:35.080 --> 00:20:44.400 There's seven of them that have been coming through every month, four records for the month. 00:20:46.400 --> 00:20:54.820 That's just from the one requester. I would say four to six in addition to that. 00:20:54.820 --> 00:21:01.160 Okay, so I'm just curious how many requests they vary, I'm sure 00:21:01.160 --> 00:21:08.020 They do, they do, and I think if some topics hit agendas, then it triggers more, but 00:21:08.020 --> 00:21:10.840 All right, I was just curious 00:21:10.840 --> 00:21:12.980 It's increased from 00:21:12.980 --> 00:21:14.740 Yeah, yeah 00:21:14.740 --> 00:21:15.860 Okay 00:21:15.860 --> 00:21:21.860 Any questions, should I move on to 7.5, the fee manager 00:21:21.860 --> 00:21:24.660 I don't know where to start 00:21:24.660 --> 00:21:32.380 As you guys already heard, we upgraded the ST-Coil-1 server this weekend 00:21:32.380 --> 00:21:36.720 I say we, because 3Rock was a huge component of that as well 00:21:36.720 --> 00:21:44.580 I put in probably at least 25 hours this weekend trying to get that server upgraded and moved over 00:21:44.580 --> 00:21:48.720 The problem we ran into is the server speed and it being so old 00:21:48.720 --> 00:22:00.660 We originally were going to start pushing the information out from the old server to the new server, and that was kind of choking the system, so then we had to regroup, come back, go to the new system, and pull from the old, and that wasn't much faster. 00:22:01.660 --> 00:22:11.500 We had a lot of hiccups in the way of moving data. I started to panic about Saturday night. I started contacting the department. I was like, I don't know if we're going to be ready to go for Monday or not. 00:22:11.500 --> 00:22:41.160 and we did have the old one still in place that we could have went back to but once you work that whole week that's just more data we got to try to pull. So the goal was to always be ready by Monday morning so we had all hands on deck. I called three rocking on Saturday. We got here about 7am and we plugged away for about another six hours. Long story short, we got here. I came in early on Monday. The biggest frustration with this is 00:22:41.160 --> 00:23:10.080 both of our vendors knew we were doing this and they need to do some work on their end and everybody I tried to call or email this weekend nobody was there so we got it to a point that we could get it to and then it was at the mercy of the vendors so I came in early on Monday morning and tried to get ahead of the game Fiddler's been pretty decent to work with I will say DevNet and myself have plotted ads quite a bit Fiddler I think we've got just what everything figured out now 00:23:10.080 --> 00:23:40.000 there were a few hiccups. We had DevNet up and going on Monday morning. Fiddler had to catch up because there was some stuff they had to do on the back end. DevNet has some stuff they got to do as well. And right now, I don't know if all their stuff is firing like it's supposed to on their end. I think they extract data. But right now, the guy's not too cooperative in returning my call. So hopefully, I'll hear something back tomorrow. I do know we're working. We've pulled reports. We've done queries, all kinds of stuff. 00:23:40.000 --> 00:23:47.520 and all the data is there. Everything's working. And we think we're good, but I would just like to hear it from them on their end that we're good. 00:23:47.700 --> 00:23:54.060 So we do have the old server still in place. We re-IP'd it so we can still get to it if we have to do anything. 00:23:55.980 --> 00:24:00.840 Just a lot of data that was on that. We were about a terabyte and a half that we had to move over. 00:24:00.840 --> 00:24:06.060 A lot of small files, so it just never picked up the speed we would have liked this weekend. 00:24:06.060 --> 00:24:36.060 but long story short we got there so we're up and running hopefully it alleviates any stress for tax season and whatnot and and we can just move forward with that outside of that just been putting out the daily fires I'm still working on the Adobe licensing I sent out another email just to make sure people understood that you don't need a special Adobe license just to view it so I was making sure that we weren't paying for something we didn't need didn't 00:24:36.060 --> 00:25:06.040 really help our numbers too much. So, I mean, I was dealing with some sales reps, but then found out that we can just get it cheaper through the website. I feel like they were just trying to mark up their own commission a little bit. So, kind of, Google's got it off and we'll just go directly to the website when we get to the point of doing that. So, other than that, I've been working on the ADA upgrades with Revise, which we'll talk about in a little bit. And the AI policy, our first one got hunted back, but there was a 00:25:06.040 --> 00:25:25.020 a few holes in it that they wanted to see short of. Stephanie shared one with me from another county that they're using, and I don't know if it's been approved liability-wise, but I was like, well, this kind of shores up the areas they were asking for, so I redid it with Stevenson County and sent it back in, and I'm waiting to get back on that one. 00:25:25.020 --> 00:25:53.520 so um it's still working it's a process but they're not exactly quick so I'm sure they're reviewing a bunch of them right now so um that's pretty much where we're at any questions so we want to meet on that uh they they I use pilot usage policy we can just talk about it again but yeah we'll not be out there this month yeah all right yeah that question excuse me me no okay I'm good all right okay well 00:25:53.520 --> 00:25:55.840 I guess we just talked about it 00:25:55.840 --> 00:25:57.600 You just go perhaps in the end 00:25:57.600 --> 00:25:58.400 I'll see you there 00:25:58.400 --> 00:26:01.020 Liabilities looking at it 00:26:01.020 --> 00:26:03.860 Yes, not our liability 00:26:03.860 --> 00:26:05.840 the company that they referred us to 00:26:05.840 --> 00:26:08.020 We finally got access to that website 00:26:08.020 --> 00:26:10.260 and I've got people there that I'm talking with 00:26:10.260 --> 00:26:12.040 The first one 00:26:12.040 --> 00:26:16.460 probably needed about 25% 00:26:16.460 --> 00:26:18.240 you know, redone 00:26:18.240 --> 00:26:20.360 The other one 00:26:20.360 --> 00:26:23.080 had a lot of what they were asking for 00:26:23.080 --> 00:26:52.680 so I was like well this just makes sense it had everything I had plus that so I just went ahead and submitted that to him for review and then if uh once I get back from that hopefully that'll be good and we can see through this. Yeah on the policy specifically I was looking through the new one or the updated one um I just had two things I wanted to get clarification on um when it's talking about exceptions in writing from the administrator is there any this might be county-wide is there any 00:26:52.680 --> 00:27:01.600 the specific definition of what in writing means, because I know, is that, would a quick text work, or, you know, and I think the more clarity we can have. 00:27:01.600 --> 00:27:18.620 Yeah, I would say, I'm probably going to make it email-based, so there's always something to go back to. I save all my emails, though, if somebody says, hey, you didn't respond, or whatnot, I can go back and pull it, so I'm huge on emails, so that'll probably be the written request that I'm going to ask for, and I'll clarify. 00:27:18.620 --> 00:27:24.100 Yeah, like I said, just the more, to your point, the more we can eliminate questions later 00:27:24.100 --> 00:27:25.020 Yeah, I agree 00:27:25.020 --> 00:27:43.340 The other thing I was just, I know there's a spot in here for regular review, but given the speed at which all this is changing and whatnot, when this does get finalized, I think it would be a good idea for us to have it on the books to review it in a year, and that might even be a bit much just to 00:27:43.340 --> 00:27:47.420 Absolutely, and you'll see down at the bottom of the one, it has like a revisions history 00:27:47.420 --> 00:27:51.520 so you can keep track of every time we revise it and what we've changed. 00:27:51.880 --> 00:27:55.040 So before we approve this one, we should plan on to revise it. 00:27:57.040 --> 00:28:03.600 And my question, Nate, is then are you going to become the auditor of the AI use? 00:28:04.600 --> 00:28:07.880 I mean, there's really no way for me to police it. 00:28:08.500 --> 00:28:14.000 What's going to happen is if someone violates it and we end up in something, then we're going to be able to, you know, 00:28:14.500 --> 00:28:17.060 there'll be consequences to violating it per se. 00:28:17.420 --> 00:28:24.040 But there's no way, like if someone's using a co-pilot or something, there's just no way to manage and tell who's doing what. 00:28:24.440 --> 00:28:32.400 Yeah, but we will know, obviously, if someone breaks it and, you know, they did something we're supposed to do and it comes up, that's what this policy is for. 00:28:32.580 --> 00:28:39.720 Then it will be up to us to decide, administration-wise, what the consequences of that is going to look like. 00:28:40.380 --> 00:28:43.420 We have to incorporate that into the employee policy. 00:28:59.160 --> 00:28:59.880 They review it. 00:28:59.880 --> 00:29:27.570 I think the biggest thing that we're going to get across, and it'll be in the policy, is you don't put anything, social security numbers, any personal accounting information, like this should be very generic in use, you know, because once it's out there, it's out there, because they'll tell you in the fine print anything that you ask or whatever is, you know, like case studies and things that they can use. 00:29:27.570 --> 00:29:30.610 So once it's out there, it's out there. 00:29:33.010 --> 00:29:49.610 So they're not supposed to use co-pilot? Is that what that is? Is that what that means here? They're not supposed to use co-pilot? I mean, they're all the same. So, I mean, you should have the same protocols for all of them. 00:29:49.610 --> 00:29:49.810 Okay. 00:29:53.810 --> 00:29:55.690 Certain ones for every kid. 00:29:55.690 --> 00:30:20.100 I mean, we can come up with a list of do not use, but that list is going to be growing, you know, that's going to come up with that, okay, yeah, makes sense, there's a new one that pops up, it seems like every couple of weeks, makes sense, all right, let's keep the tires on that one, let's zoom down to 9.1 approval, revised ADA, upgrade for the website, 00:30:20.100 --> 00:30:27.460 So I've been meeting with Revise who currently manages our website or the ones that constructed it. 00:30:27.460 --> 00:30:36.380 The only way to come up with a secure ADA website was to go to the vendor that we're currently getting it through. 00:30:37.680 --> 00:30:44.480 There's nothing that we can do third party or anything to integrate with their copyrights or whatever. 00:30:44.480 --> 00:31:13.920 so I went to them and they do have everything that I'm requesting in this this bid here will cover us ADA wise he did say that it's like 97% he said there's always going to be that 3% that you know somebody may overlook but he said that it will never be anything that you'll be anything for he goes if they come up with a question that we don't cover he goes then we have time to rectify that he goes but what's in the act 00:31:13.920 --> 00:31:36.640 We'll have like an AI bot that will be on the website when we move forward. Any questions that they have, it'll change the text for those that you can't see. It'll read to those that, you know, it covers everything. And it'll even be the second part of this, the ClearDocs also takes our documents and we'll read it to people and kind of help them fill out documents if they need to. 00:31:36.640 --> 00:31:49.640 or so this does cover us completely but as with anything there's a cost so that cost will be a yearly thing going forward it's the maintenance agreement keeping that on the website and I'm keeping it up to date. 00:31:51.480 --> 00:31:57.560 Question there are two questions I guess so is a maintenance agreement going to be less than what this startup is? 00:31:57.560 --> 00:32:27.300 No, it's going to be the same going forward. And what I'm going to say is that everything obviously year to year, you know, once they have a demand, they could have it. Right. So just keep that in mind. But this is and I had them check our numbers. We went through every web page that you click on because it goes by the amount of web pages you have and the amount of documents you have on the website. So we did an audit together. We went through and we're actually not at the top tiers of this. We're right in the middle because we're on the middle side. 00:32:27.560 --> 00:32:55.860 middle-sized website per se. So good news is it didn't cost us as much as what I thought, but it will cost us, you know, going forward. But again, I like to stress this to the board and I will use access as a reminder that, you know, sometimes you have to pay up front to save you in the long run. And I will say whatever this cost is, it's going to be cheaper than any fine we would get if we were missing something. 00:32:55.860 --> 00:33:08.200 So, I'm confident I sat through webinars, I looked at everything, and again, I'm not an ADA guru, but everything that they're asking us to do, we will have covered by doing this. 00:33:08.920 --> 00:33:17.600 And as soon as we vote on it, if I had county board, I could have it implemented probably within a week, and we're way ahead of the deadline, and we're stopping going. 00:33:17.600 --> 00:33:25.720 So, my second question was, I don't know if you saw my email, because I know you're a busy man. 00:33:25.860 --> 00:33:33.600 but this provides us doing the Tipton County, Tennessee's website. 00:33:34.120 --> 00:33:39.840 I was going to say, I opened it up and I got to the homepage and that was as far as I got. 00:33:40.020 --> 00:33:41.600 Okay, fantastic. 00:33:42.640 --> 00:33:44.820 Yeah, I don't know that I made it that far. 00:33:44.820 --> 00:33:45.840 I didn't see your email. 00:33:47.940 --> 00:33:48.800 Last few days. 00:33:50.660 --> 00:33:52.780 And it sounds like you got the AI thing in there. 00:33:52.780 --> 00:34:23.800 Because I will say there's nothing that they're offering that we're not purchasing. So I would say that we're probably at least what they have, but I'm going to try to click on what's here. But, you know, it looks great. It's like, wow, that's confidence. But I was digging through the Vice PD website, and they got that they're using that same system, and it went, wow, it's fantastic. So for some reason, I can't find the email. 00:34:23.800 --> 00:34:52.380 I was going to be, let's see, when did I set it, D31, last night, yeah, it's not in my inbox, I'm mowing me on this file, but okay, so I'll set that up, let me find that, but I will let you know, but I, if they're the same, if it's revised, we're getting everything that they offer, I don't know, Tipton County, what, Tennessee, you said, Tennessee, it's beautiful website, yeah, it's, so, 00:34:52.380 --> 00:35:22.360 Well, be mindful, this doesn't change, this doesn't change our website, it just gives us the ability that ADA accessible information, yeah, it's not changing the website, no, it's just a website, this is just for ADA compliance, people get where they're trying to go, if they're having trouble reading it, it'll take it, and I forget what they call it, invert the colors to where it's a black background, you know, things to help 00:35:22.360 --> 00:35:27.100 So people with vision issues, hearing issues, things of that nature. 00:35:27.320 --> 00:35:30.360 So it does not change the whole website at all. 00:35:32.360 --> 00:35:34.520 So it's just the ADA portion of it. 00:35:35.280 --> 00:35:35.920 It has a website. 00:35:38.960 --> 00:35:39.720 Yes, Jerry. 00:35:41.560 --> 00:35:46.940 So four years ago or so, I got contacted by a law firm in New York City 00:35:46.940 --> 00:36:16.840 that was just randomly looking up websites to see if they were ADA compliant or not and they would offer a settlement to avoid litigation so I got hooked up with a company called Audio, I, okay, completely independent of who manages my bank's website and they were able to put on there and pay eight or nine hundred bucks for it annually when I went to 00:36:16.840 --> 00:36:24.040 Byron Bank, same situation, they did not have ADA compliance, a much bigger bank, I think 00:36:24.040 --> 00:36:29.000 it sounded like 11. So I know you said something about you have to do it with this. A month or 00:36:29.000 --> 00:36:34.140 a year? I'm sorry, a year. Okay. You had said something about it having to be this company 00:36:34.140 --> 00:36:39.120 because of our website. Well, it's with the clear docs and everything, I would just have 00:36:39.120 --> 00:36:44.760 to make sure that it's going to read the documents that we have loaded into our website. You know, 00:36:44.760 --> 00:36:47.600 because every department puts in PDFs and things of that nature. 00:36:47.920 --> 00:36:56.420 We might be able to get something that can do a search for us, but we have to make sure that whatever we get is going to be able to read the documents if we're required. 00:36:56.680 --> 00:37:04.560 That's why there are other agencies that are out there, but what they want is our whole website business. 00:37:05.360 --> 00:37:08.660 So I can definitely look into that and see what they can do. 00:37:08.660 --> 00:37:35.760 I mean we have we have plenty of time we're ahead of this because I think it's April 2027 I think is what we have until so if you want me to look up that company I'd gladly contact them and just see what they can do so yeah I just did a they offer a tool you can scan your website and it tells you your issues with it right away but I'll send it to you I'm not I mean I'll skin in the game on this but 00:37:35.760 --> 00:37:36.980 Bill heeef. 00:37:37.080 --> 00:37:37.560 Jason Zepancki D'**a thousand bucks 00:37:37.560 --> 00:37:42.240 for 13,000 , that's a big number, so it's workable. 00:37:42.880 --> 00:37:47.040 apert Muskarцы Thanks man yeah yeah absolutely, I mean 00:37:47.040 --> 00:37:50.560 I just wanna make sure we're over and over here, but we have plenty of time, that's why we 00:37:50.560 --> 00:37:53.880 started now, yeah yeah my biggest concern would be the documents. 00:37:53.880 --> 00:37:56.120 I mean i'm sure there's people that can do the search or。 00:37:56.960 --> 00:38:03.280 I guess a question probably altered the website for vision but that I'll find out by scheduling 00:38:03.280 --> 00:38:05.080 was not. 00:38:05.080 --> 00:38:12.080 Yeah, yeah, so, okay, absolutely, fine, so, I think I'll make a motion, we'll lay this over. 00:38:12.740 --> 00:38:13.160 I'll second. 00:38:13.820 --> 00:38:16.420 Okay, you guys have a conversation? 00:38:17.640 --> 00:38:19.180 Oh, does it in favor say aye? 00:38:19.400 --> 00:38:19.740 Aye. 00:38:20.300 --> 00:38:20.720 Thank you. 00:38:22.720 --> 00:38:26.860 Nice, doing the 10.0 challenge, any clean numbers, anything? 00:38:28.660 --> 00:38:31.020 Seeing none, just do 100.0, it's yours. 00:38:31.600 --> 00:38:32.640 Make a motion to the judge. 00:38:32.640 --> 00:38:36.400 I'll second, all those in favor say aye, right? 00:38:36.400 --> 00:38:37.640 Thanks, everyone. 00:38:37.640 --> 00:38:38.640 Thank you. 00:38:38.640 --> 00:38:40.640 Thank you. 00:38:40.640 --> 00:38:44.640 Stop reading.